Admin & Non-Represented Job Descriptions

Job Description

Job Title: Analyst (Evaluation/Education)

Department: Center for Education Innovation, Evaluation and Research

Reports To: Chief Research Officer

Salary: Non-Rep salary schedule – Range 4 – 240 calendar days

JOB SUMMARY

The Analyst will partner with education professionals, schools, school districts, state agencies, other ESDs, WESD administrators and staff to provide a multi-disciplinary approach to content research. The Analyst is responsible for the successful design, development and implementation of project evaluation, program development, technical assistance, professional development, and dissemination of research for the Center for Education Innovation, Evaluation and Research.

The Analyst will also provide insight into leading analytic practices, and ultimately produce new and creative analytic solutions that will become part of our core department deliverables.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Following are examples of duties and responsibilities, neither all-inclusive nor restrictive. The position may not include all duties and responsibilities, or may have incidental assignments not specifically reflected in the examples. Knowledge, skill and ability statements included in the job description refer to the field of management and do not include references to technical knowledge, skills and abilities that may be required. Other duties may be assigned.

1. Excellent oral and written communication skills.
2. Effectively builds and sustains professional and interpersonal relationships.
3. Working knowledge of Oregon’s P-20 systems to provide project-based, problem-solving strategies to develop, sustain, and improve programs.
4. Microsoft suite, online survey development and analysis tools.
5. Manage and collaborate with other center staff in identifying and measuring appropriate performance metrics.
6. Ensure teams work together to meet client goals.
7. Identify new concepts and revenue opportunities through analysis of client data.
8. Manage data implementation of new clients.
9. Act as a liaison with external and internal partners to manage data assets.
10. Provide insight into leading analytic practices, and ultimately produce new and creative analytic solutions that will become part of our core deliverables.
11. Ensures that timelines, activities, and deliverables are met as stated in the project/contract.
12. Works with other projects, departments, organizations and agencies to achieve stated goals and objectives.
13. Works with Center staff to ensure data analysis, data management, reporting and presentations are accurate and professional.
14. Provides written updates and reports to project team as needed.
15. Provides verbal updates to project team as needed.
16. Provides technical assistance as needed.
17. Develops training and technical assistance materials as needed.
18. Identifies emerging needs and make recommendations related to new grants or other opportunities that will benefit partner school districts and the ESD.
19. Assumes responsibility for completing assignments and performs other related duties as directed by supervisor and/or the Chief Research Officer.
20. Creates a positive work environment by:
    1. Tolerating others' points of view
    2. Soliciting input from others
    3. Resolving conflict at the lowest level possible
    4. Responding effectively to crisis situations
    5. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same
21. Perform other duties as assigned.

The following identifies essential duties and responsibilities specific to Analyst (Evaluation Focus):

1. Experience in program and project evaluation in education with an emphasis on projects related to professional development for in-service and/or pre-service educators (including administrators) as well as student impact evaluation.
2. Monitors all aspects of program/project evaluation implementation including timelines, progress monitoring, fidelity of implementation, outcome monitoring, logic models, focus groups, etc.
3. Conducts online survey design, implementation, survey and response monitoring, and analysis.
4. Conducts qualitative data collection using established protocols and employing appropriate safeguards for case studies, focus groups, interviews, observations, etc.
5. Conducts quantitative data collection using established protocols and employing appropriate safeguards for descriptive, correlational and predictive analysis.
6. Monitors project evaluation goals and objectives to ensure stated timelines and deliverables are met.
7. Assists with coordination of databases, evaluation documents, and other materials to ensure appropriate format to meet the needs of project audiences.

The following identifies essential duties and responsibilities specific to the Analyst (Education Focus):

1. Knowledge of current State and National trends in outcomes for students exiting high school.
2. Knowledge of current State and National trends for PreK-12 education.
3. Provide technical assistance for digital assets specific to the project (e.g., Post-School Outcome Project’s secure web application for district and state users).

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Provide training to staff and/or Agency.

SUPERVISORY RESPONSIBILITIES

1. Supervises WESD staff as assigned. Assist with interviewing, selection, training, orientation, and performance evaluations.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards, both WESD and State of Oregon, as outlined in the evaluation system and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Master’s degree (preferred); or bachelor’s degree (required) and a minimum of three (3) years of experience in education. Ability to partner with education professionals, schools, school districts, state agencies, other ESDs, WESD administrators and staff. Ability to prepare clear, concise, accurate and complete reports. Management and organizational skills necessary to work with Center staff to ensure data analysis, data management, reporting and presentations are accurate and professional. Strong project leadership and management skills required; demonstrated ability to assist in the analysis of complex situations and implement proactive or corrective actions and strategies. Experience with master data management, system integration, and data management process analysis. Possesses high level initiative, ability to multi-task, and is passionate about asking and answering questions in large datasets. Expert knowledge in quantitative and qualitative data repository systems and analysis software.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports, business correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail.
• Other Skills and Abilities: Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: May 2017

Job Description

Job Title: Associate Business Manager

Department: Business Services

Reports To: Business Services Controller

Salary: Administrator/Non-Rep/Confidential Salary Schedule – 260 calendar days

JOB SUMMARY

Provide accounting expertise and analysis to Business Services department staff, other ESD departments and WESD school districts. Be responsible for the integrity of data posted to the general ledger and the dissemination of financial information to departments and the public. All essential functions apply to ESD and contracted business service entities.

Equity & Inclusion: This position requires commitment to and demonstration of equitable and inclusive practices in education and demonstrates an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Following are examples of duties and responsibilities, neither all-inclusive nor restrictive. The position may not include all duties and responsibilities, or may have incidental assignments not specifically reflected in the examples. Knowledge, skill and ability statements included in the job description refer to the field of management and do not include references to technical knowledge, skills and abilities that may be required. Other duties may be assigned.

1. With support of WESD Business Services department, provide Business Manager Services to District(s); work onsite at contracted District(s) on a regular basis, as outlined in Intergovernmental Agreements.
2. Serve as a resource to District(s), WESD, and the public regarding current financial and accounting policies and federal and state statutes.
3. Attend District(s) monthly School Board meetings; present and discuss monthly financial reports.
4. Assist District(s) with preparation of Annual Budget; attend District(s) Budget Committee meetings.
5. Work with District(s) and/or WESD administrators and staff to resolve sensitive issues related to payroll, accounts payable, student body accounting, and grants.
6. Ensure accuracy and appropriateness of District(s) accounting transactions.
7. Work with District(s) and WESD’s Business Services staff to: keep updated on changes in regulatory requirements and accounting standards; monitor financial transactions on a regular basis, initiating adjustments as required; review and approve adjusting journal entries; balance general ledger and subsidiary ledgers as required.
8. Prepare monthly financial activity reports and ensure regular review and reconciliation.
9. Assist District(s) in developing and maintaining internal control procedures for business office activities as needed.
10. Communicate regularly with WESD’s Controller regarding District(s) financial status, budgeting issues and any areas of concern.
11. Prepare and manage assigned WESD program budget areas.
12. Participate in ongoing professional development in order to maintain contemporary knowledge and skills needed to be proficient.
13. Identify professional strengths and limitations and set and meet performance goals.
14. Exercise judgement to prioritize activities, resolve issues, and respond to requests for assistance.
15. Utilize a high degree of skill in use of spreadsheets, presentation software, video conferencing, database management, Google docs, and a variety of technology utilized by the WESD.
16. Provide exceptional customer support.
17. De-escalate individuals in stressful situations using a calm and deliberate manner.
18. Must bring issues of non-compliance to the attention of the WESD.
19. Perform other duties and responsibilities as assigned.

Other

1. Excellent oral and written communication skills.
2. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
3. Demonstrates commitment to continuous professional learning.
4. Creative problem-solving skills.
5. Demonstrates ability to manage budgets and optimize resources.
6. Creates a positive work environment by:
   1. Listening to understand diverse points of view
   2. Soliciting input from others and responding to the input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
   6. Able to articulate how systems and processes contribute to inequity
7. Acts conscientiously by:
   1. Maintaining good attendance
   2. Being punctual for all assigned activities
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner
   4. Completing required paperwork in a specific time and manner
8. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
9. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
10. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Annual Financial Audit – Prepare audit work papers, schedules and statement
2. Capital Assets – Balance and maintain fixed asset accounts.
3. Budget – Assist with the development and completion of the WESD budget document

SUPERVISORY RESPONSIBILITIES

1. Directs and supervises staff of the Business Services department as directed.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Four-year degree with an emphasis on accounting, plus two years of budgeting and accounting experience in a public agency or two years’ experience auditing a school district; or a two-year degree with an emphasis on accounting plus five years of budgeting and accounting experience in a public agency.
• Interpersonal Skills: Works well with others. honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should be proficient with word processing, database, accounting, and payroll software, Internet and e-mail.
• Other Skills and Abilities: Ability to work extended or flexible hours. Ability to type at least 45 words per minute. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, supervising, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel, and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: October 2024

Job Title: Associate Principal – Behavior Program

Department: Special Education

Reports To: Principal – Behavior Program

Salary: Administrator/Non-Represented Salary Schedule – 260 calendar days

JOB SUMMARY

The Associate Principal, under the direction of the Special Education Program Coordinator/Principal, works to support all students and staff at the Oasis Behavior Intervention Program. The Associate Principal must be able to support the management of students, address challenging behaviors in a supportive manner that aligns with WESD and Oasis processes, supervise licensed and classified staff, support IEP meetings, and establish and maintain a positive school climate for the learning, behavior, safety, health, and welfare of students and staff. The Associate Principal possesses not only the knowledge and skills to perform essential functions and key responsibilities of the position in an exemplary manner but has the experience and ability to train others in each of these areas, across settings, and student populations to help build capacity at Oasis.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrates an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all the following tasks. Other related duties may be assigned.

1. Possesses knowledge and demonstrates competency in understanding and utilizing the crisis cycle/de-escalation continuum:
   • Escalation
   • De-escalation
   • Establish rapport
2. Conducts staff evaluations of Licensed and Classified staff in collaboration with the Oasis Principal.
3. In collaboration with Principal oversees academics, instruction, behavioral support and planning, implementation of behavior plans, monitoring of data and timelines related to IEPS and federal laws, instructional coaching, and school climate.
4. Collaborates with related service providers and mental health supports.
5. Co-coordinates professional development with the principal.
6. Provides site supervision at Oasis at the direction of the principal.
7. Attends and may facilitate staff meetings with the collaboration of the principal.
8. Work in collaboration with the principal to address systemic challenges and services at Oasis.
9. Supports the implementation and instruction of IEPS, behavior support plans, and safety plans for students attending Oasis.
10. Works closely with the principal/school/facility personnel to provide behavior interventions.
11. Works in collaboration with administration to develop visions for program growth at Oasis.
12. Facilitates and models Positive Behavior Supports as well as holding a working understanding of Collaborative Problem Solving and trauma informed care practices.
13. Assists the principal with communication with resident districts including but not limited to intake meetings, transition meetings, and transportation.
14. Brings issues of non-compliance to the attention of the District.
15. Performs other duties as assigned.

Other

1. Excellent oral and written communication skills.
2. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
3. Demonstrated commitment to continuous professional learning.
4. Creative problem-solving skills.
5. Demonstrated ability to manage budgets and optimize resources.
6. Creates a positive work environment by:
   1. Listening to understand diverse points of view.
   2. Soliciting input from others and responding to the input.
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
   4. Responding effectively to crisis situations.
   5. Advocates for and models antiracism practices.
   6. Able to articulate how systems and processes contribute to inequity.
7. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
8. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
9. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
10. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Participates in school activities, trainings, and staff meetings as directed.
2. Answers telephone calls.
3. Assists with supervision of students as requested by administrator.

SUPERVISORY RESPONSIBILITIES

1. Supervises WESD licensed and classified staff as assigned.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: 
  • A Masters Degree in Education
  • Oregon School Principal (Administrator) license or ability to obtain (required)
  • Minimum of five (5) years of experience in public education
  • Minimum of three (3) years’ experience as an administrator preferred
  • Oregon Licensure in Special Education preferred
  • Proven record of collaborative work and leadership
  • Demonstrated skill at inter-agency collaboration
  • Experience working with students with intense behavioral needs
  • Prefer recent case management or similar special education experience
  • Experience working in special school setting preferred
  • Experience in high stress and potentially volatile environments preferred
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries, concerns or complaints from parents, administrators, staff, students, and the public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals accurately and quickly. Ability to compute rate, ratio and percent.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to analyze data, to draw sound conclusions, to develop and implement plans and procedures for improvement and/or correction.
• Computer Skills: General knowledge of computer usage and ability to use e-mail. Some positions may require knowledge of specific computer software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning the work accordingly. Uses equipment and budgetary resources to achieve department, agency or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Principal license from Oregon Teacher Standards and Practices Commission. Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus. The employee will regularly spend 6 hours a day walking 8,000 to 12,000 steps.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

• Compliance with all safety rules, protocols, and procedures established at each specific work site.
• Completion of mandatory written reports after a safety or security incident.
• Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
• Maintain situational awareness of the environment at all times.
• Must participate and complete Oregon Youth Authority safety and security training upon being hired.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2024

Job Title: Associate Principal – Discovery Academy

Department: Special Education

Reports To: Program Coordinator

Salary: Administrator/Non-Represented Salary Schedule – 260 calendar days

JOB SUMMARY

The Associate Principal is responsible for leadership of Discovery Academy. The primary purpose of Discovery Academy is to provide academic programs that result in an Oregon Diploma, while integrating therapeutic and pro-social recovery services and opportunities. The Associate Principal possesses knowledge and skills to perform essential functions and key responsibilities of the position in an exemplary manner, including but not limited to student supervision, staff evaluation, professional development, budget management, parent engagement, education law, and partnerships.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrates an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all the following tasks. Other related duties may be assigned.

1. Oversees academic programs success, including:
   1. Marketing and recruitment
   2. Referrals and selection
   3. Enrollment
   4. Curriculum
   5. Professional development
   6. Instruction
   7. Grading
   8. Graduation
2. Provides student supervision, including but not limited to:
   1. Student handbook
   2. Behavior supports
   3. Dropout prevention
   4. Student celebrations
   5. Overall school climate
3. Develop and oversee student plans in compliance with state and federal law, including but not limited to:
   1. Individual Recovery Plan (IRP)
   2. Safety Plan
   3. 504 Plan
   4. Individual Education Plan (IEP)
   5. Talented and Gifted Plan (TAG)
4. Develops and implements systems for post-secondary pathway(s) transition via customized plans based on student voice, interest, and aptitude.
5. Possesses knowledge and demonstrates competency in the utilization of the de-escalation continuum:
   1. Escalation
   2. De-escalation
   3. Establish rapport
6. Promotes meaningful family engagement.
7. Collaborates with outside organizations and teams to successfully meet student academic, therapeutic, and pro-social needs.
8. Provides staff supervision.
9. Conducts staff evaluations.
10. Oversees school accreditation.
11. Collaboratively with the Executive Director, develops and implements strategic planning.
12. Manages the school budget in compliance with District policies and practices.
13. Attends, as appropriate, meetings, conferences, and professional development.
14. Timely completion of communication, tasks, reports, and due dates.
15. Collects and uses data as part of continual improvement.
16. Complies with District policies, practices, rules, handbooks, and performance expectations.
17. Brings issues of non-compliance to the attention of the District.
18. Performs other duties as assigned.

Other

1. Excellent oral and written communication skills.
2. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
3. Demonstrated commitment to continuous professional learning.
4. Creative problem-solving skills.
5. Demonstrated ability to manage budgets and optimize resources.
6. Creates a positive work environment by:
   1. Listening to understand diverse points of view.
   2. Soliciting input from others and responding to the input.
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
   4. Responding effectively to crisis situations.
   5. Advocates for and models antiracism practices.
   6. Able to articulate how systems and processes contribute to inequity.
7. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
8. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
9. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
10. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Participates in school activities, trainings, and staff meetings as directed.
2. Answers telephone calls.
3. Assists with supervision of students as requested by administrator.

SUPERVISORY RESPONSIBILITIES

1. Supervises WESD licensed and classified staff as assigned.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: 
  • A Masters Degree in Education
  • Oregon School Principal (Administrator) license or ability to obtain (required)
  • Minimum of five (5) years of experience in public education
  • Minimum of three (3) years’ experience as an administrator preferred
  • Experience as a successful secondary principal preferred.
  • Experience in Alternative Education preferred.
  • Proven record of collaborative work and leadership.
  • Demonstrated skill at inter-agency collaboration.
  • Experience working with students in an alternative educational setting.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information and respond verbally to inquiries, concerns or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals accurately and quickly. Ability to compute rate, ratio and percent.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail, spreadsheets, and presentation software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Frequent travel within the state and WESD region. Overnight travel may be required, including some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, supervising, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Principal license from Oregon Teacher Standards and Practices Commission. Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus. The employee will regularly spend 6 hours a day walking 8,000 to 12,000 steps.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

• Compliance with all safety rules, protocols, and procedures established at each specific work site.
• Completion of mandatory written reports after a safety or security incident.
• Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
• Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2024

Job Title: Associate Principal–MacLaren Youth Correctional Facility-Lord High School

Department: School Improvement Services

Reports To: Principal – Lord High School

Salary: Administrator/Non-Represented Salary Schedule – 260 calendar days

JOB SUMMARY

The Associate Principal, under the direction of the Principal, works to support all students and staff at MacLaren Youth Corrections Education Program (YCEP) and Marion County Juvenile Detention (JDEP) Center for youth ages 12-25. The Associate Principal must be able to support the management of youth, address challenging behaviors in a supportive manner that aligns with WESD and OYA processes, supervise licensed and classified staff, provide liaison services to teachers and unit staff regarding student academic and behavioral needs. The Associate Principal possesses not only the knowledge and skills to perform essential functions and key responsibilities of the position in an exemplary manner but has the experience and ability to train others in each of these areas, across settings, and student populations to help build capacity at the MacLaren YCEP/VSOY, and Marion County JDEP.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrates an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all the following tasks. Other related duties may be assigned.

1. Possesses knowledge and demonstrates competency in understanding and utilizing the crisis cycle/de-escalation continuum:
   • Escalation
   • De-escalation
   • Establish rapport
2. Conducts staff evaluations of Licensed and Classified staff in collaboration with the Lord High School Principal.
3. In collaboration with Principal oversees academics, instruction, CTE, graduation, technology, dual credit, higher education partnerships, transcripts, instructional coaching, dropout prevention, and school climate.
4. Implements safety plans, collaborates with Oregon Youth Authority to maintain and support positive youth development.
5. Oversees High School Success (HSS) and Student Investment Account (SIA) grants and management of grant funding in concert with Principal.
6. Co-coordinates professional development.
7. Oversees Lord High School TAG plan in compliance with Division 22 Standards.
8. Provides site supervision at Lord High School and Mill Creek Academy at the direction of the Principal.
9. Oversees accreditation components at Lord High School and Mill Creek Academy.
10.  Attends, as appropriate, facility meetings at multiple sites.
11. Works in collaboration with the principal to address systemic challenges and services at both Lord High School and Mill Creek Academy.
12. Supports in the implementation of individual contracts, safety plans as developed by the SPED team, and unit teams.
13.  Works closely with the principal/school/facility personnel to provide behavior interventions.
14. Works in collaboration with administration to develop visions for program growth at Lord High School and Mill Creek Academy.
15. Facilitates Positive Behavior Supports for multiple sites.
16. Works with WESD and OYA to schedule relevant training for staff.
17. Collaborates with outside agencies to address student and program needs including the Oregon Department, Oregon Youth Authority, and Marion County.
18. Performs other duties as assigned.

Other

1. Excellent oral and written communication skills.
2. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
3. Demonstrated commitment to continuous professional learning.
4. Creative problem-solving skills.
5. Demonstrated ability to manage budgets and optimize resources.
6. Creates a positive work environment by:
   1. Listening to understand diverse points of view.
   2. Soliciting input from others and responding to the input.
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
   4. Responding effectively to crisis situations.
   5. Advocates for and models antiracism practices.
   6. Able to articulate how systems and processes contribute to inequity.
7. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
8. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
9. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
10. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Participates in school activities, trainings, and staff meetings as directed.
2. Answers telephone calls.
3. Assists with supervision of students as requested by administrator.

SUPERVISORY RESPONSIBILITIES

1. Supervises WESD licensed and classified staff as assigned.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: 
  • A Masters Degree in Education
  • Oregon School Principal (Administrator) license or ability to obtain (required)
  • Minimum of five (5) years of experience in public education
  • Minimum of three (3) years’ experience as an administrator preferred
  • Experience as a successful secondary principal preferred
  • Experience in Alternative Education preferred
  • Oregon Licensure in Special Education preferred
  • Proven record of collaborative work and leadership
  • Demonstrated skill at inter-agency collaboration
  • Experience working with students in an alternative educational setting
  • Prefer recent case management or similar special education experience
  • Experience managing Career and Technical Education (CTE) programs
  • Experience working in correctional or special school setting
  • Experience in high stress and potentially volatile environments preferred.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information and respond verbally to inquiries, concerns or complaints from parents, administrators, staff, students, and the public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals accurately and quickly. Ability to compute rate, ratio and percent.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to analyze data, to draw sound conclusions, to develop and implement plans and procedures for improvement and/or correction.
• Computer Skills: General knowledge of computer usage and ability to use e-mail. Some positions may require knowledge of specific computer software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning the work accordingly. Uses equipment and budgetary resources to achieve department, agency or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Principal license from Oregon Teacher Standards and Practices Commission. Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus. The employee will regularly spend 6 hours a day walking 8,000 to 12,000 steps.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

• Compliance with all safety rules, protocols, and procedures established at each specific work site.
• Completion of mandatory written reports after a safety or security incident.
• Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
• Maintain situational awareness of the environment at all times.
• Must participate and complete Oregon Youth Authority safety and security training upon being hired.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: May 2024

Job Title: Business Services Controller

Department: Business Services

Reports To: Executive Director of Business Services

Salary: Administrative salary schedule – 240 calendar days

JOB SUMMARY:

The Controller directs and supervises a staff of Business Services professionals and assists the Executive Director of Business Services in the management of Business functions including payroll, employee benefits, accounting, budgeting, accounts receivable and accounts payable. This position involves a significant amount of interaction with internal and external clients requiring the ability to effectively communicate technical and complex information to individuals with varying degrees of financial expertise.

Work is largely autonomous and guided by general accepted accounting procedures (GAAP), state statutes and administrative code, audit findings and recommendations, professional practice, district policies and procedures, and directions and expectations as established by District leadership. The Controller provides leadership and strategic vision in planning, directing, and coordinating activities involved with reporting of financial information, budgets, audits, business policies and processes, compliance with financial-related laws and regulations. The Controller is responsible for the integrity of the data posted to all general ledgers and the dissemination of financial information to departments, districts, regulatory agencies, and the public.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Partners with the Executive Director of Business Services to carry out administration of all business services for WESD and districts who receive contracted services.
2. Provides the full range of supervision to assigned Business Services staff to include hiring, goal setting, evaluation, and discipline of staff.
3. Monitors, and provides support for all payroll processing and procedures.
4. Provides oversight and administration for the full range of accounting in Business Services.
5. Coordinates all budget preparation activities.
6. Prepares salary, benefit, and other computations as needed during negotiations.
7. Administrates and monitors grants and contract budgets; oversees the preparation of various grant expenditure reports/reimbursement requests.
8. Monitors appropriation levels for all major funds.
9. Coordinates agency’s activities in preparation for annual audits while acting as the main liaison with auditors.
10. Prepares or directs the preparation of financial statements, indirect cost allocation plans, maintenance of effort and other reports as assigned, operating in accordance with state and district standards, generally accepted accounting principles, and applicable laws.
11. Monitors and controls daily cash flows and is responsible for bank reconciliations.
12. Maintains, monitors, and adjusts internal controls.
13. Provides oversight/lead on financial software upgrades, integrations and/or implementations.
14. Reviews and approves purchase orders to ensure compliance with agency procurement requirements.

Other:

1. Excellent oral and written communication skills.
2. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
3. Demonstrated commitment to continuous professional learning.
4. Creative problem-solving skills.
5. Demonstrated ability to manage budgets and optimize resources.
6. Creates a positive work environment by:
   1. Listening to understand diverse points of view
   2. Soliciting input from others and responding to the input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
   4. Responding effectively to crisis situations.
   5. Advocates for and models antiracism practices.
   6. Able to articulate how systems and processes contribute to inequity.
7. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
8. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
9. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
10. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Maintains liaison role with component school districts.
2. Assists other ESD administrators and employees in meeting agency and program goals.
3. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Directs and supervises a staff of Business Services professionals as directed by the Executive Director of Business Services.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience:
  1. Command and understanding of accounting principles and functionality typically demonstrated by individuals with five years of progressively responsible and relevant accounting experience supported by either a Bachelor’s Degree or robust educational credentials / certifications in the fields of accounting or business administration.
  2. A minimum of two years of direct supervisory experience of professional staff, with a dedication towards actively promoting a positive working environment based in principles of trust, equity, diversity, and inclusivity.
  3. Working knowledge of Federal and State laws related to payroll, local budget law, and GASB.
  4. Working knowledge of grant accounting as it relates to Oregon education preferred.
  5. Direct or highly transferrable skills and experience in governmental accounting with emphasis in local budget law, Medicaid billing processes, public purchasing laws, and fund accounting.
  6. CPA or CMA highly valued.
  7. High-level proficiency in personal computer spreadsheet applications.
  8. Demonstrated ability to organize time and resources to perform multiple tasks simultaneously.
  9. Demonstrated ability to make decisions independently and use initiative and judgment in accomplishing tasks.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries, concerns or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Other Skills and Abilities: Ability to work extended or flexible hours. Travel within the state and WESD region. Overnight travel may be required, including some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, supervising, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must follow established practice in flexing or obtain approval from their supervisor in advance of any schedule changes. This approval includes requests to use appropriate leave accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: January 2024

Job Title: Chief Information Officer

Department: Technology Services

Reports To: Superintendent

Salary: Administrative salary schedule – 240 calendar days

JOB SUMMARY

This position will provide leadership and vision for Willamette ESD’s programs and is responsible for the efficient, effective management of the information technology functions including: planning, development, implementation, and evaluation of information technology services to enable excellence within Willamette ESD and through the services we offer.

The Technology Department supports our 21 component school districts in Marion, Polk and Yamhill counties serving more than 84,000 students, and we partner with K-12 and Higher Ed agencies on projects that benefit students, families, and staff across Oregon.

The Chief Information Officer (CIO) oversees policy, program analysis and development; leads strategic planning and implementation for information technology initiatives; ensures legal and regulatory compliance for all information technology reporting functions; and directs information technology staff.

The Chief Information Officer performs a significant customer service role by ensuring that services are provided in a timely manner, are relevant and of high quality, and meet the evolving needs of the organization.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all the following tasks. Other duties may be assigned.

The Chief Information Officer should possess the following leadership skills and experiences:

1. Serves as a member of the Superintendent’s Cabinet.
2. Serves in a leadership role with partner organizations and alliances
3. Directs the administration of the department and/or programs.
4. Coordinates activities with other departments, organizations, and agencies in areas of mutual concern or interest.
5. Directs the Technology Department and related programs by developing and implementing policies, procedures, and program priorities consistent with Board policy, state and federal legislation, and industry standards.
6. Assumes responsibility for the agency’s information security including of those for whom we serve as consultants or managers of network services, developing and maturing a robust data governance program, and establishing and/or maturing our portfolio management.
7. Serves as the WESD’s Copyright Officer and Cyber Security Officer
8. Assumes responsibility for completing assignments and performs other related duties as directed by the Superintendent or Deputy Superintendent.
9. Prepares budget requests for the department or program(s).
10. Determines the most effective utilization of resources to carry out ESD goals.
11. Proactively identifies hardware, software and personnel needs for the WESDTechnology Department, the agency, and makes recommendations to the Superintendent for addressing needs through the established budget process.
12. Participates in the selection, supervision, and evaluation of department personnel.
13. Establishes departmental priorities by assessing the availability of resources needed to implement programs or services effectively and efficiently.
14. Provides information technology leadership to the component districts.
15. Serves as liaison between the ESD and the Oregon Department of Education and other public and private organizations relative to technology programs and services.
16. Coordinates specialized programs and consortia served by Willamette ESD and CTA, including Data Warehouse services.
17. Identifies emerging technology needs and makes recommendations related to new services that will benefit our partner school districts.
18. Responsible for the marketing and promotion of the technology services offered by Willamette ESD and Cascade Technology Alliance.
19. Analyzes data, assesses needs, evaluates programs, and services, and plans strategically to improve technology services.
20. Reviews and acts upon feedback from customers, users of agency services, interested community and/or professional groups in order to make any improvements needed.
21. Directs the development, implementation, and evaluation of grants and contracts with local school districts, the Oregon Department of Education, and other agencies.
22. Facilitates grant application processes and, as appropriate, writes and administers grants.
23. Performs other duties as assigned

Other

1. Commitment to continuous professional learning.
2. Implements creative problem-solving skills.
3. Ability to manage budgets and optimize resources.
4. Creates a positive work environment by:
   1. Listening to understand diverse points of view.
   2. Soliciting input from others and responding to the input.
   3. Committing to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
   4. Responding effectively to crisis situations.
   5. Advocating for and modeling equitable practices.
   6. Articulating how systems and processes contribute to inequity.
5. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
6. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
7. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all the following tasks. Other duties may be assigned.

1. Maintains liaison role with component school districts, representatives of community agencies, professional organizations, and the public.
2. Assists other ESD administrators and employees in meeting agency and program goals.
3. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Supervises the Technology Department staff.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

• Education and/or Experience: Bachelor’s degree preferred AND five years of experience directly related to the duties and responsibilities specified. Knowledge of current technological developments and trends, including software development methods, infrastructure, private and public cloud technologies. Ability to present technical topics to non-technical leaders including board of directors. Proven skills in working collaboratively and productively in a team environment.
  1. Ability to develop financial plans and manage resources. Proven skill in building consensus among diverse groups, including department personnel, component school districts, and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies.Knowledge of enterprise technologies: including but not exclusive of virtualization, clustering, high availability, business continuity, cyber security, performance monitoring, capacity planning and hardware and software migration methodologies.
  2. Recent, successful experience collaborating with executive-level administrators to achieve organizational goals. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job. Familiarity with diversity, equity, and inclusion work. Experience and knowledge working with diverse cultures and English Language Learners.
  3. Excellent oral and written communication skills, strong organizational skills, and proven skills in working collaboratively and productively in a team environment while building consensus among diverse groups, including department personnel and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Ability to develop and maintain supportive, cooperative relationships with families (if applicable), a variety of staff, and district administrators. Demonstrated ability to facilitate groups in meetings and workshop settings, solve problems, make decisions, and engage others in creating a vision and designing and implementing programs to realize the vision.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures.Communicates effectively with diverse populations in a culturally relevant and responsive manner. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust.Focuses on resolving conflict.
• Language Skills: Excellent oral and written communication skills. Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries, concerns or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Other Skills and Abilities: Ability to work extended or flexible hours. Travel within the state and WESD region. Overnight travel may be required, including some out-of-state.Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods, and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, supervising, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons.The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must follow established practice in flexing or obtain approval from their supervisor in advance of any schedule changes.This approval includes requests to use appropriate leave accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver’s license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear.

The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2023

Job Title: Deputy Superintendent

Department: Executive Administration

Reports To: Superintendent

JOB SUMMARY

The Deputy Superintendent is a key member of the executive team for the District and provides leadership support for the Superintendent in all areas of ESD operations, including partner districts, assigned service areas, and serves as chief executive officer during the Superintendent’s absence. The Deputy Superintendent develops and maintains a management system that emphasizes excellence and continuous improvement within all District service areas. The Deputy Superintendent is also responsible for enhancing the cooperative relationships between the District, partner school districts, the Oregon Department of Education, and other key stakeholders.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

The Deputy Superintendent should possess the following leadership skills and experiences:

• Builds collaborative working relationships with staff and partner school districts
• Understands and committed to eliminating systemic cultural bias in the district
• Gives voice to the historically underserved and underrepresented populations served by the District
• Demonstrates strong decision-making with an ability to make tough decisions
• Attentive to staff morale, especially during times of extraordinary challenges
• Demonstrates an ability to work collaboratively with employee collective bargaining groups
• Supports cross-training and collaboration across departments to minimize the silo effect
• Provides visionary and empowering leadership throughout the district
• Is an excellent listener with outstanding communication skills (both verbal and written)
• Knows and understands state and federal laws related to special education and human resources
• Is highly visible and involved in the district, partner school districts and the community
• Has K-12 teaching and administration experience and understands the needs of educators in challenging classrooms
• Demonstrates strong supervision skills and competence in evaluating staff
• Serves as an instructional leader and role model for staff
• Serves as a mentor and coach for all District administrators
• Is personable and approachable with a high degree of integrity
• Demonstrates solid budgeting skills and understands Oregon school finance
• Respects and values the contribution of all staff members
• Is knowledgeable about all levels of education, both K-12 and ESD specialty areas
• Is passionate about serving the needs of all children from all backgrounds
• Embraces creative ways to solve problems and welcomes new ideas from others
• Takes a leadership role as an advocate for the district, our partner school districts, and education as a whole.
• Works as a team, both with the Superintendent and with members of the Superintendent’s Cabinet, and Leadership Team, to ensure the achievement of high standards and accountability in the implementation of the Agency’s mission and vision.
• Determines department or program priorities by evaluating the needs of customers and target populations and assessing the availability of human, fiscal and equipment resources needed to implement policy effectively.
• Determines the most effective utilization of resources in order to carry out ESD goals and objectives for providing services. Reviews information from customers, users of agency services, interested community and/or professional groups to determine what improvements are needed.
• Prepares or directs the preparation of assigned department/program capital and operating budgets.
• Effectively collaborates and partners with other agencies to develop and strengthen educational programs.
• Maintains positive interactions with students, community, customers and staff.
• Communicates clearly with other staff and administration.
• Ensures compliance with applicable policies, laws, rules and regulations.
• Completes required reports in a timely manner.
• Complies with applicable District, state, local and federal laws, rules and regulations.

Other

• Excellent oral and written communication skills
• Communicates effectively with diverse populations in a culturally relevant and responsive manner.
• Demonstrated commitment to continuous professional learning
• Creative problem-solving skills
• Demonstrated ability to manage budgets and optimize resources
• Creates a positive work environment by:
  • Seeking to understand diverse points of view o Soliciting input from others o Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team o Responding effectively to crisis situations o Advocates for and models antiracism practices
• Acts conscientiously by:
  • Maintaining good attendance.
  • Being punctual for all classes and meetings.
  • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
  • Completes required paperwork in a specific time and manner.
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
• Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Maintains liaison role with component school districts, representatives of community agencies, professional organizations, and the public.
2. Assists other ESD administrators and employees in the performance of some or all of the above responsibilities and principle accountabilities.
3. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Directs the administration of assigned departments and/or programs as directed by the Superintendent.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Master’s degree in educational leadership or related field, PhD preferred. A minimum of five (5) years successful experience with educational service districts, Special Education, K-12 Programs, Human Resources or other programs within the context of a regional educational agency. Must hold a valid OregonTSPC Professional Administrative license. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job. Experience and knowledge working with diverse cultures and English Language Learners.Excellent oral and written communication skills, strong organizational skills, and proven skills in working collaboratively and productively in a team environment while building consensus among diverse groups, including department personnel and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Ability to develop and maintain supportive, cooperative relationships with families (if applicable), a variety of staff, and district administrators. Demonstrated ability to facilitate groups in meetings and workshop settings, solve problems, make decisions and engage others in creating a vision and designing and implementing programs to realize the vision.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail, spreadsheets, and presentation software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Frequent travel within the state and WESD region. Overnight travel required, including some out-of- state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, supervising, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must follow established practice in flexing or obtain approval from their supervisor in advance of any schedule changes. This approval includes requests to use appropriate leave accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Professional Administrator license from Teacher Standards and Practices Commission and other certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2021

Job Title: Director of Business Services

Department: Business Services

Reports To: Superintendent

Salary: Administrative/Non-Rep salary schedule – 240 calendar days

JOB SUMMARY

Under the direction of the Superintendent, the Director of Business Services is responsible for the management and oversight of all financial activities. The Director will be a strategic and visionary financial leader with unquestioned integrity and a commitment to the vision, mission and core values of Willamette ESD. The Director is a member of the Willamette ESD Cabinet and Leadership Teams, and is responsible for managing and controlling all financial- related activities. The Director anticipates organizational financial needs and collaborates with management staff to address issues and ensure that goals are achieved. The Director makes the organization's interests the top priority; engenders trust and credibility; embraces innovative ideas while also ensuring that they are financially and operationally feasible. Critical strengths for this position include excellent communication, organizational skills, problem-solving, following and implementing board policies, administrative rules, procedures, regulations, and applicable state and federal statutes. This position requires commitment to equitable practices in education and an unwavering commitment to demonstrate the highest degree of integrity and ethical conduct.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Following are examples of duties and responsibilities, neither all-inclusive nor restrictive. The position may not include all duties and responsibilities, or may have incidental assignments not specifically reflected in the examples. Knowledge, skill and ability statements included in the job description refer to the field of management and do not include references to technical knowledge, skills and abilities that may be required. Other duties may be assigned.

• Plans and administers all Business Services related functions for the District including; accounting, auditing, budgeting, forecasting, payroll, disbursements, investments, contracts, purchasing and revenue.
• Has thorough knowledge of governmental accounting software and code structure.
• Directs and supervises the efforts of the Business Services staff to bring about a coordinated, efficient work effort and an environment of personal and professional development.
• Works collaboratively with the Human Resources Department to ensure a coordinated team process.
• Provide the Superintendent and Board with the information and data to support recommendations and decisions; inform the Superintendent and Board of matters related to financial decisions, long range planning, and protection and conservation of district assets.
• Ensures the integrity of fiscal methods, internal controls and procedures as practiced by the Business Services Department through the use of accepted auditing and accounting standards in order to meet statutory and administrative requirements.
• Prepares annual budget calendar and documents and oversees the budget process.
• Establishes and maintains a budgeting and expenditure control process reflecting District needs; develops and monitors the annual District budget; and ensures compliance with local budget law.
• Has thorough knowledge of the District’s investment program, and ensures compliance with the District's investment policy.
• Provides Security Officer Administration for financial software.
• Provides oversight for District financial processes for obtaining financing to meet District needs. Including bonded indebtedness; projecting financial needs; and ensuring compliance with federal and state laws and District policy.
• Ensures the integrity of the District’s procurement and contracting processes, as well as compliance with District policy and state law.
• Coordinates annual audit process.
• Acts as liaison with District’s staff, Administrative Staff, component districts, and with County, State and Federal agencies.
• Oversees grant accounting and contracts process.
• Supervise, develop and evaluate the performance of assigned staff; interview and select employees; coordinate and arrange for training and management of subordinates.
• Maintain WESD service plan documents; track and publish the resolution service fund and contracted service usage.
• Performs other work as assigned.

OTHER

• Effectively builds and sustains positive professional and interpersonal relationships.
• Coordinates activities with other departments, organizations and agencies in areas of mutual concern or interest.
• Assures activity and decisions consistently considering diversity, equity and inclusion tenets.
• Inspires colleagues, and builds a positive, productive work environment.
• Seeks and uses input from others in planning and decision-making.
• Applies communication best practices.
• Professionally balances deadlines and priorities through sound decision-making and conflict resolution.
• Creates a positive work environment by:
  • Tolerating others' points of view
  • Soliciting input from others
  • Resolving conflict at the lowest level possible
  • Responding effectively to crisis situations
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook and Board Policies, and assists staff to do the same.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Maintains liaison role with component school districts, representatives of community agencies, professional organizations and the public.
2. Assists other Willamette ESD administrators and employees in meeting agency and program goals.

SUPERVISORY RESPONSIBILITIES

1. Interviews, selects and supervises ESD staff as assigned. Plans and assigns work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources. Monitors work through periodic reviews and/or evaluations. Determines subordinates' training needs and arranges for such training. Motivates subordinates to work effectively. Approves or disapproves recommendations from subordinate staff on personnel actions. Works with Human Resource Services to hear and resolve employee grievances, to determine the need for disciplinary action and either recommends or initiates such action.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the Willamette ESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Bachelor’s degree in Business Administration, Finance, Accounting or related field. MBA or Master’s degree in Accounting/Finance preferred but not required. Demonstrated ability to research, analyze and interpret financial information to resolve issues and make recommendations. At least 5 years budgeting and/or accounting experience in the public sector. At least 3 years of supervisory experience. Demonstrated knowledge of state laws governing fiscal operation of public agencies. Experience in a public K12 education environment. CPA preferred.
• Communication and Organization Skills: Excellent oral and written communication skills, strong organizational skills and proven skills in working collaboratively and productively in a team environment while building consensus among diverse groups, including department personnel and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Ability to develop and maintain supportive, cooperative relationships with a variety of staff, and district administrators. Demonstrated ability to facilitate groups in meetings and workshop settings, solve problems, make decisions and engage others in creating a vision and designing and implementing programs to realize the vision.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information in one-on-one and group situations. Ability to verbally respond to common inquiries or complaints from students, parents, regulatory agencies or members of the community. Ability to read and interpret documents such as policies, budgets, rules and procedure manuals. Ability to write clear, concise and complete reports and correspondence as well as more formal communication.
• Mathematical Skills: Ability to accurately and quickly add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to analyze data, to draw sound conclusions, to develop and implement plans and procedures for improvement and/or correction.
• Computer Skills: General knowledge of computer usage and ability to use e-mail. Some positions may require knowledge of specific computer software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Frequent travel within the state and Willamette ESD region. Overnight travel required, some out-of- state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning the work accordingly. Uses equipment and budgetary resources to achieve department, agency or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: October 2020

Job Title: Director of Communications and Public Engagement

Department: Administration

Reports To: Superintendent

Salary: Administrative salary schedule – 240 calendar days

JOB SUMMARY

The Director of Communications and Public Engagement will provide leadership and vision relating to internal and external strategic communications and is responsible for the efficient, effective management of all aspects of the department including: public engagement, community relations, strategic communication, agency brand identity, and crisis communications.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Following are examples of duties and responsibilities, neither all-inclusive nor restrictive. The position may not include all duties and responsibilities, or may have incidental assignments not specifically reflected in the examples. Knowledge, skill and ability statements included in the job description refer to the field of management and do not include references to technical knowledge, skills and abilities that may be required. Other duties may be assigned.

• Provides leadership in the development and implementation of the agency strategic communications plan
• Assures agency communication goals are met; providing robust communication to staff, promoting awareness of agency services and enhancing the positive public perception of Willamette ESD
• Assures effective communication support to partner school districts through the provision of communication services designed to support their identified needs
• Develops and leads short and long-range strategic communications initiatives for Willamette ESD
• Maintains positive media relations and serves as chief spokesperson for the agency
• Coordinates and delivers sensitive issues and crisis communication for Willamette ESD, its programs and when needed, partner school districts
• Collaborates with the Oregon Department of Education and the Oregon Association of Education Service Districts to develop common messages and strategies related to statewide initiatives
• Assures the development of accurate, professional materials, including presentations, news releases, speeches and letters, as requested by the Superintendent, Willamette ESD programs and partner districts
• Interprets, creates and presents complex information to boards, school district superintendents and education leaders
• Produces professional messaging, publications, shared services communications, and accountability reports
• Assures the Willamette ESD website is engaging, and displays accurate, timely and relevant information in a professional, well-designed format
• Provides Communication department leadership to achieve program goals, meet performance standards, and assure budget compliance
• Supervises communications staff, and provides regular evaluations, training, coaching and support
• Remains well-informed about legislation that may affect Willamette ESD; ensures timely distribution of pertinent legislative information and attends applicable legislative activities
• Remains current with professional practices in public affairs/communications and resource development through memberships in professional organizations
• Accomplishes other related tasks as assigned by the Superintendent

Other

• Effectively builds and sustains positive professional and interpersonal relationships
• Coordinates activities with other departments, organizations and agencies in areas of mutual concern or interest
• Assures activity and decisions consistently consider diversity, equity and inclusion tenets
• Inspires colleagues, and builds a positive, productive work environment
• Seeks and uses input from others in planning and decision-making.
• Applies communication best practices to achieve effective project management
• Professionally balances deadlines and priorities through sound decision-making and conflict resolution
• Professionally balances deadlines and priorities through sound decision-making and conflict resolution
  • Tolerating others' points of view
  • Soliciting input from others
  • Resolving conflict at the lowest level possible
  • Responding effectively to crisis situations
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some

or all of the following tasks. Other duties may be assigned.

1. Maintains liaison role with component school districts, representatives of community agencies, professional organizations and the public.
2. Assists other ESD administrators and employees in the performance of some or all of the above responsibilities and principle accountabilities.
3. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Interviews, selects and supervises ESD staff as assigned. Plans and assigns work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources. Monitors work through periodic reviews and/or evaluations. Determines subordinates' training needs and arranges for such training. Motivates subordinates to work effectively. Approves or disapproves recommendations from subordinate staff on personnel actions. Works with Human Resource Services to hear and resolve employee grievances, to determine the need for disciplinary action and either recommends or initiates such action.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Bachelor’s Degree in Communications, public relations or a related field. Minimum of three (3) years in a leadership position, responsible for effective program outcomes. Experience serving as the primary spokesperson for a public entity. Excellent communication and customer relations skills. Knowledge of current communication trends, solutions, strategies and platforms. Proven skills in working collaboratively and productively in a team environment. Demonstrated knowledge of public agency political environment. Demonstrated knowledge of public finance and budgets. Experience leading teams and managing numerous projects simultaneously. Demonstrated ability to communicate effectively in writing and deliver professional presentations to a variety of audiences. Demonstrated ability to develop successful partnerships and maintain effective professional relationships with colleagues, partners and the public.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries or complaints from parents, administrators, staff, students, and the public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports, business correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail.
• Other Skills and Abilities: Ability to work extended or flexible hours. Frequent travel within the state and WESD region. Overnight travel required, some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: January 2020

Job Title: Director of Human Resources

Department: Human Resources Department

Reports To: Deputy Superintendent

Salary: Administrative/Non-Rep Salary Schedule – 260 calendar days

JOB SUMMARY

The Director of Human Resources oversees HR operations, ensuring compliance with state and federal laws, adherence to Board policy, managing employee relations, recruitment, benefits administration, and professional development. The role is crucial in supporting educators, staff, and administrators to create a work environment where employees thrive. The Director develops and maintains systems that emphasizes equity, efficiency, excellence, and continuous improvement with staff and systems. They serve as a strategic leader over HR and collaboratively throughout WESD.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

The Director of HR will demonstrate effective leadership in the following areas:

1. Provide strategic HR Leadership
2. Develop and implement HR policies aligned with district goals and state regulations
3. Develop and implement HR procedures and systems that are efficient, equitable, and consistent
4. Knowledge of command of required matters of compliance and develop strategies for communication, training, and consistent adherence to relevant law and policy
5. Lead workforce planning, including equitable practices in hiring, developing, and retaining high quality employees
6. Lead liaison with employee unions and foster effective working relationships with union leaders
7. Participate in collective bargaining
8. Develop and implement strategies for employee relations and morale
9. Manage employee conflict resolution and workplace investigations
10. Serve as the Title IX Coordinator
11. Serve as the Civil Rights Coordinator
12. Work closely with legal counsel on employee issues, investigations, policy interpretation, and compliance with state and federal laws
13. Provide impactful regional leadership and support for partner districts, which includes providing regularly scheduled collaboration meetings with HR leaders
14. Provide coaching and training that ensures District compliance with labor laws, collective bargaining agreements, and employment policies
15. Direct recruitment, hiring, and onboarding processes for district employees
16. Support professional development and training initiatives for staff
17. Oversee the licensed mentor stipend program
18. Oversee employee performance evaluation system for licensed, administrator, and non-represented staff
19. Lead the entire HR team and is responsible for staff success
20. Design and implement an annual strategic plan for continuous improvement
21. Collect and analyze data to inform continuous improvement efforts within HR department and throughout the district
22. Demonstrate strong program leadership capabilities and excellent interpersonal skills
23. Perform other related activities including special projects, presentations, and emergency response as assigned
24. Effectively build and sustain positive professional and interpersonal relationships
25. Provide exceptional customer support to departments, schools, districts and partners
26. Maintain strict confidentiality
27. Bring issues of non-compliance to the attention of the district

Other

1. Proficient use of oral and written communication skills.
2. Communicate effectively with diverse populations in a culturally relevant and responsive manner.
3. Engage in continuous professional learning.
4. Practice creative problem-solving skills.
5. Manages budgets and uses resources effectively.
6. Create a positive work environment by:
   1. Listening to understand diverse points of view.
   2. Soliciting input from others and responding to the input.
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
   4. Responding effectively to crisis situations.
   5. Advocating for and models antiracism practices.
   6. Articulating how systems and processes contribute to inequity.
7. Act conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completing required paperwork in a specific time and manner.
8. Follow Willamette ESD procedures, especially as outlined in the Staff Handbook and Board Policies and assist staff to do the same.
9. Communicate clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
10. Maintain positive public relations; demonstrate effective written and verbal communication skills, and act as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some

or all of the following tasks. Other duties may be assigned.

1. Assist other ESD administrators and employees in meeting agency and program goals.
2. Attend in-service trainings, staff meetings and complete required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Supervise WESD staff as assigned.
2. Assist with interviewing, selection, training, orientation, and performance evaluations.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State

of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience:
  • A Bachelor’s Degree in Education, Business, Human Resources, or other relevant major.
  • Minimum of five (5) years of experience in public education.
  • Minimum of three (3) years’ experience in a significant leadership position.
  • Knowledge of education law and employment law, and proven experience leading compliance of all pertinent laws.
  • Proven record of collaboration.
  • Demonstrated skill at inter-agency collaboration.
• Interpersonal Skills: Works well with others. Knowledgeable of equity, diversity and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information in one-on-one and group situations. Ability to verbally respond to common inquiries or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret documents such as policies, budgets, rules and procedure manuals. Ability to write clear, concise, and complete reports and correspondence as well as more formal communication.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals accurately and quickly. Ability to compute rate, ratio and percent.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to analyze data, to draw sound conclusions, to develop and implement plans and procedures for improvement and/or correction.
• Computer Skills: General knowledge of computer usage and ability to use e-mail. Some positions may require knowledge of specific computer software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Frequent travel within the state and WESD region. Overnight travel required, some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning the work accordingly. Uses equipment and budgetary resources to achieve department, agency or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: May 2025

Job Title: Director of Oregon Migrant Education Service Center (OMESC)

Department: OMESC

Reports To: Deputy Superintendent

JOB SUMMARY

The Director position for the Oregon Migrant Education Service Center (OMESC) will provide leadership for the 3rd largest migrant education program in the nation that includes nine education service districts and nine district regional programs. The Director will provide vision for the OMESC and is responsible for the efficient, effective management of all aspects of the department including planning, development, implementation, and evaluation of services. Ability to facilitate group meetings, workshops, solve problems, make decisions, engage staff and others in creating and implementing effective state and regional programs.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

The Director of OMESC should possess the following leadership skills and experiences:

1. Builds collaborative working relationships with staff, regional partners, ODE, WESD executive leadership, and other stakeholders.
2. Understands and demonstrates commitment to eliminating systemic cultural bias.
3. Gives voice and advocates for historically underserved and underrepresented populations.
4. Demonstrates strong decision-making with an ability to make tough decisions.
5. Attentive to staff morale, especially during times of extraordinary challenges.
6. Is personable and approachable.
7. Demonstrates a high degree of integrity.
8. Provides leadership and technical assistance to education service districts and district regional programs.
9. Collects and analyzes data, assesses needs, evaluates programs and services, and plans strategically to improve statewide and regional programs.
10. Determines the most effective utilization of resources in order to achieve goals and objectives.
11. Develops and manages department budgets and protects department assets.
12. Collaborates in partnership with Oregon Department of Education (ODE) with the Mexican Consulate, Oregon Childhood Development Coalition (OCDC), Migrant Head Start, Oregon Health Authority, HEP/CAMP Programs and other organizations.
13. Directs the development and implementation of grants and contracts with regional migrant programs, the Oregon Department of Education, school districts, and other agencies.
14. Implement effective and timely communications with internal and external program stakeholders and partners.
15. Effectively communicates with OMESC stakeholders and partners.
16. Supervises all OMESC staff, works on personal and professional goals and completes evaluations.
17. Reviews and submits evidence of the deliverables of the OMESC contract with ODE quarterly.
18. Administers, coordinates, and supervises programs to ensure compliance with local, state, and federal rules and regulations.
19. Serves as a member of WESD's Cabinet and Leadership Team, working collaboratively as a team member, supporting the organizational goals established by the Superintendent.
20. Assists in preparation of state and local reports on designated programs and/or grant writing.
21. Develops budget recommendations and provides expenditure control on established budget for designated programs.
22. Provides professional development and instructional leadership to educators in meeting the needs of students.
23. Collaborates with parents and family agencies.
24. Acts as a liaison to local governments and agencies with which the district has a common interest.
25. Accomplishes other related tasks as assigned by the Superintendent and Deputy Superintendent.
26. Brings all issues of noncompliance to the attention of the District.

Other

1. Complies with applicable District, state, local and federal laws, rules, and regulations.
2. Creates a positive work environment by:
   • Seeking to understand diverse points of view.
   • Soliciting input from others.
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team.
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
3. Coordinates activities with other departments, organizations, and agencies in areas of mutual concern or interest.
4. Organized and able to work independently and as a collaborative team member.
5. Reflective practitioner
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Maintains liaison role with component school districts, representatives of community agencies, professional organizations, and the public.
2. Assists other ESD administrators and employees in the performance of some or all of the above responsibilities and principal accountabilities.
3. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

• Interviews, selects, and supervises ESD staff as assigned. Plans and assigns work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources. Monitors work through periodic reviews and/or evaluations. Determines subordinates' training needs and arranges for such training. Motivates subordinates to work effectively. Approves or disapproves recommendations from subordinate staff on personnel actions. Works with Human Resource Services to hear and resolve employee grievances, to determine the need for disciplinary action and either recommends or initiates such action.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Master’s degree with academic training in education, curriculum and instruction or related field. Teacher Standards & Practices Commission (TSPC) School Professional Administrator License, or ability to obtain this license. Minimum of ten (10) year’s experience in public education, part of which must have been in teaching or supervising in the field of education preferred. Minimum of five (5) year’s experience as an administrator preferred. Excellent communication and customer relations skills. Strong background in instructions, staff development, assessment, federal programs, and experience in managing grants and contracts. Proven skills in working collaboratively and productively in a team environment. Ability to develop financial plans and manage resources. Proven skill in building consensus among diverse groups, including department personnel, component school districts, and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Bilingual required; ability to communicate fluently, both verbally and in writing, in English and Spanish. Bicultural candidates preferred, but not required. Ability to effectively present information and respond verbally to inquiries or complaints from students, parents, regulatory agencies, staff or members of the community in English and Spanish. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals in English and Spanish. Ability to write reports, business correspondence and procedure manuals in English and Spanish.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail.
• Other Skills and Abilities: Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Professional Administrator License issued by Teacher Standards & Practices Commission (TSPC).

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

• Compliance with all safety rules, protocols, and procedures established at each specific work site.
• Completion of mandatory written reports after a safety or security incident.
• Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
• Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: April 2024

Job Title: Director of Secondary Partnerships

Department: School Improvement Services

Reports To: Executive Director of School Improvement Services

Salary: Administrative salary schedule – 240 calendar days

JOB SUMMARY

Provide leadership and sustain partnerships for the Willamette Education Service District and component districts in all areas of secondary partnerships which will develop and sustain strong programs for instruction, professional development, equity, assessment, workforce readiness, college and career success, career and technical education, and other improvement services that have their origin in State and Federal legislation or regional interests and demands.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

The Director of Secondary Partnerships should possess the following leadership skills and experiences:

1. Provides supervision and leadership to build a strong and collaborative departmental team alongside the Executive Director of School Improvement Services.
2. Supervises secondary schools/ programs, including Youth Correctional Education, Juvenile Detention Education Program, and the Willamette Career Academy.
3. Directs the operations of the Willamette Promise, Control Tower, ODE Career Pathways work, Regional High School Success, among other secondary support programs and services.
4. Collects and analyzes data, assesses needs, evaluates programs and services, and plans strategically to improve schools and department programs.
5. Develops and manages school and secondary program budgets and protects department assets.
6. Coordinates and participates in the selection, assignment, supervision, and evaluation of department personnel.
7. Provides leadership and technical assistance to local school districts in the areas of teaching and learning, career and technical education, career pathways, High School Success, and other secondary related programming.
8. Serves as liaison between Oregon Department of Education (ODE) and other public and private organizations relative to secondary initiatives and school and program management.
9. Maintains and communicates knowledge of exemplary teaching and assessment programs and practices of the Oregon teaching, learning and assessment system.
10. Identifies and develops innovative services and practices.
11. Directs the development and implementation of grants and contracts with local school districts, ODE, and other agencies.
12. Advocates at various levels of government in support of secondary and career technical education programs
13. Ensures compliance with applicable policies, laws, rules, and regulations.
14. Establishes communication strategies that provide for a flow of information and dialogue with local school districts, department staff, and community, partners, and state organizations.
15. Maintains liaison role with component school districts, representatives of community agencies, professional organizations and the public.
16. Determines the most effective utilization of resources in order to carry out goals and objectives for providing quality services to local districts and other organizations served by Willamette ESD.
17. Performs other work as assigned by the Executive Director of School Improvement Services.

Other

1. Excellent oral and written communication skills
2. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
3. Demonstrated commitment to continuous professional learning
4. Creative problem-solving skills
5. Demonstrated ability to manage budgets and optimize resources
6. Creates a positive work environment by:
   1. Listening to understand diverse points of view
   2. Soliciting input from others and responding to the input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
   6. Able to articulate how systems and processes contribute to inequity
7. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
8. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
9. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
10. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Assists other ESD administrators and employees in meeting agency and program goals.
2. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Directs the administration of assigned departments and/or programs as directed by the Superintendent.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Master’s Degree with academic training in education, curriculum and instruction or related field. Must hold a valid Oregon TSPC Professional Administrative license. Minimum of five (5) years’ experience as an administrator. Minimum of ten (8) years’ experience in public education, part of which must have been in teaching or supervising in the field of education. Strong background in staff development, instruction, and assessment, with a knowledge of Career Technical Education, accelerated credit, grant management and contracts. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Ability to develop and maintain supportive, cooperative relationships with families (if applicable), a variety of staff, and district administrators. Demonstrated ability to facilitate groups in meetings and workshop settings, solve problems, make decisions, and engage others in creating a vision and designing and implementing programs to realize the vision.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information and respond verbally to inquiries, concerns or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail, spreadsheets, and presentation software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Travel within the state and WESD region. Overnight travel may be required, including some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, supervising, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must follow established practice in flexing or obtain approval from their supervisor in advance of any schedule changes. This approval includes requests to use appropriate leave accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Professional Administrator license from Teacher Standards and Practices Commission and/or other certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: April 2023

Job Title: District Business Manager

Department: Business Services

Reports To: Business Services Controller

Salary: Administrator/Non-Rep/Confidential Salary Schedule–260 calendar days

JOB SUMMARY:

Primary responsibilities include planning, directing, and coordinating business services-related functions for school districts (Districts) contracting for Business Manager Services through WESD, including general ledger operations, financial reporting, accounts payable, budgeting, and grants management. Secondary responsibilities involve professional accounting and budgeting duties within the WESD.

Equity & Inclusion: This position requires commitment to and demonstration of equitable and inclusive practices in education and demonstrates an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Provide Business Manager Services to Districts; work onsite at contracted Districts on a regular basis, as outlined in Intergovernmental Agreements
2. Serve as a resource to Districts, WESD, and the public regarding current financial and accounting policies and federal and state statutes
3. Attend Districts’ monthly School Board meetings; present and discuss monthly financial reports
4. Assist Districts with preparation of Annual Budget; attend Districts’ Budget Committee meetings
5. Work with District and/or WESD administrators and staff to resolve sensitive issues related to payroll, accounts payable, student body accounting, and grants
6. Ensure accuracy and appropriateness of Districts’ accounting transactions
7. Work with Districts and WESD’s Business Services staff to: keep updated on changes in regulatory requirements and accounting standards; monitor financial transactions on a regular basis, initiating adjustments as required; review and approve adjusting journal entries; balance general ledger and subsidiary ledgers as required
8. Prepare monthly financial activity reports and ensure regular review and reconciliation
9. Assist Districts in developing and maintaining internal control procedures for business office activities as needed
10. Prepare for the annual and interim audits, ensuring that all pre-audit activities and working papers are completed as required
11. Communicate regularly with WESD’s Controller regarding Districts’ financial status, budgeting issues and any areas of concern
12. Prepare and manage assigned WESD program budget areas
13. Participates in ongoing professional development in order to maintain contemporary knowledge and skills needed to be proficient.
14. Identify professional strengths and limitations and set and meet performance goals.
15. Exercises judgement to prioritize activities, resolve issues, and respond to requests for assistance.
16. Utilizes high degree of skill in use of spreadsheets, presentation software, video conferencing, database management, Google docs, and a variety of technology utilized by the District.
17. Provides exceptional customer support.
18. De-escalates individuals in stressful situations using a calm and deliberate manner.
19. Must bring issues of non-compliance to the attention of the District.
20. Perform other duties and responsibilities as assigned.

Other

1. Excellent oral and written communication skills
2. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
3. Demonstrated commitment to continuous professional learning
4. Creative problem-solving skills
5. Demonstrated ability to manage budgets and optimize resources
6. Creates a positive work environment by:
   1. Listening to understand diverse points of view
   2. Soliciting input from others and responding to the input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
   6. Able to articulate how systems and processes contribute to inequity
7. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
8. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
9. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
10. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Annual Financial Audit – Prepare audit work papers, schedules and statement
2. Capital Assets – Balance and maintain fixed asset accounts.
3. Budget – Assist with the development and completion of the WESD budget document

SUPERVISORY RESPONSIBILITIES

Directs and supervises staff of Business Services department as directed.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Four-year degree with an emphasis on accounting, plus two years of budgeting and accounting experience in a public agency or two years experience auditing a school district; or a two-year degree with an emphasis on accounting plus five years of budgeting and accounting experience in a public agency.
• Interpersonal Skills: Works well with others. honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should be proficient with word processing, database, accounting, and payroll software, Internet and e-mail.
• Other Skills and Abilities: Ability to work extended or flexible hours.Ability to type at least 45 words per minute. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, supervising, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel, and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: June 2024

Job Title: Executive Director of Early Learning

Department: Early Learning

Reports To: Deputy Superintendent

JOB SUMMARY

The Director of Early Intervention/Early Childhood Special Education will provide leadership and vision for the Early Intervention/Early Childhood Special Education (EI/ECSE) Department and is jointly responsible for the efficient, effective management of the department including planning, development, implementation, and evaluation of services, with the Executive Director of Special Education. The position acts as the regional contact for EI/ECSE within the Willamette Education Service District (WESD) service area within Marion, Polk and Yamhill Counties. This individual must have prior administrative experience with a focus on EI/ECSE programming. The Director of Special Education reports directly to the Executive Director of Special Education.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

The Executive Director should possess the following leadership skills and experiences:

1. Provides supervision and leadership to build a strong and collaborative team.
2. Builds collaborative working relationships with staff and partner EI/ECSE contractors
3. Advocates and promotes the importance of EI/ECSE programs and services to WESD community partners, school districts, families, and children.
4. Supports positive partnerships between WESD coordinators and staff
5. Supervises, evaluates, and supports EIECSE coordinators and other designated staff, following agency guidelines
6. Collaborates in the design and implementation of program planning and in-service training as the position and circumstances require
7. Develops budget recommendations and provides expenditure control on established budget for designated programs
8. Establishes and maintains effective communications in an effort to keep WESD and component school districts informed of the activities and needs of the EI/ECSE program and to attain a collaborative working relationship between agencies, WESD, ODE and other EI/ECSE contractors
9. Administers, coordinates, and supervises EI/ECSE programs to assure compliance with local, state and federal rules and regulations
10. Serves as a member of WESD’s Cabinet and Leadership Team, working collaboratively as a team member with excellent interpersonal skills
11. Supports the organizational goals established by the Executive Director
12. Oversees completion of various reports required by federal, state, and regional programs
13. Provides prompt responses to requests for information about the services and policies of the EI/ECSE department
14. Keeps informed on legal requirements governing EI/ECSE and eligibility
15. Collaborates with families, family agencies, ODE and other EI/ECSE programs
16. Reports to the Executive Director and performs tasks as assigned by the Executive Director
17. Performs other related work as assigned

Other Special Knowledge/Skills

1. Excellent oral and written communication skills
2. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
3. Demonstrated commitment to continuous professional learning
4. Creative problem-solving skills
5. Demonstrated ability to manage budgets and optimize resources
6. Creates a positive work environment by:
   1. Seeking to understand diverse points of view
   2. Soliciting input from others
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
7. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all classes and meetings.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
8. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
9. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
10. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.
11. Assesses, analyzes, and anticipates emerging trends in school improvement and initiatives in order to adapt leadership and implementation strategies

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Supervisory Responsibilities; and Evaluation

SUPERVISORY RESPONSIBILITIES

• Supervises WESD staff as assigned. Assist with interviewing, selection, training, orientation, and performance evaluations.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Master’s degree with academic training in special education. Teacher Standards & Practices Commission (TSPC) School Administrator License. Minimum of ten (10) years’ experience in public education, part of which must have been in teaching or supervising in the field of special education/early childhood preferred. Minimum of five (5) years’ experience as a school administrator preferred. Excellent communication and customer relations skills. Knowledge of current technological developments and trends. Proven skills in working collaboratively and productively in a team environment. Ability to develop financial plans and manage resources. Proven skill in building consensus among diverse groups, including department personnel, component school districts, and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Recent, successful experience collaborating with executive-level administrators to achieve organizational goals
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have a general knowledge of computer usage and ability to use e-mail, spreadsheets, and presentation software.
• Other Skills and Abilities: Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods, and materials. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must follow established practice in flexing or obtain approval from their supervisor in advance of any schedule changes. This approval includes requests to use appropriate leave accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Professional Administrator license from Teacher Standards and Practices Commission and other certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

• Compliance with all safety rules, protocols, and procedures established at each specific work site.
• Completion of mandatory written reports after a safety or security incident.
• Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
• Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: September 2023

Job Title: Executive Director of Human Resources

Department: Human Resources Department

Reports To: Deputy Superintendent

Salary: Administrative/Non-Rep Salary Schedule – 260 calendar days

JOB SUMMARY

The Executive Director of Human Resources strategically partners with executive leadership and each Cabinet level leader in pursuit of excellence throughout WESD. They develop and oversee the HR work plan, ensuring continuous improvement and high customer service. They are responsible for; efficient HR operations, strict compliance with state and federal laws, adherence to Board policy, managing employee relations, recruitment, benefits administration, and an array of professional development. The role is crucial in supporting a work environment where employees thrive. They develop, implement, and maintain systems that emphasizes equity, efficiency, and excellence. They serve as an innovative leader, both within HR and collaboratively throughout WESD.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

The Executive Director of HR will demonstrate effective leadership in the following areas:

1. Provide expert and strategic HR Leadership
2. Serve on Executive Operations Team, Cabinet, Leadership Team, bargaining team, Labor Management Committee, Professional Issues Committee, and numerous other teams and committees
3. Develop and facilitate effective meeting agendas
4. Develop and present policy recommendations to the Board Policy Subcommittee
5. Develop and implement HR procedures and systems that are efficient, equitable, and consistent with Board policies
6. Demonstrate strict compliance with all laws and Board policies
7. Communicate effectively both verbally and in writing
8. Develop and present staff trainings to ensure consistency of HR practices
9. Lead workforce planning, including equitable practices in recruiting, hiring, developing, and retaining quality employees
10. Serve as lead liaison with employee unions and foster effective working relationships with union leaders
11. Strategically lead the District bargaining team during union negotiations
12. Develop and implement strategies for employee relations and morale
13. Manage employee conflict resolution and workplace investigations
14. Serve as the Title IX Coordinator
15. Serve as the Civil Rights Coordinator
16. Work closely with legal counsel on employee issues, investigations, policy interpretation, and compliance with laws
17. Provide impactful regional leadership and support for partner districts, which includes providing regularly scheduled collaboration meetings with HR leaders
18. Provide coaching and training to management that ensures District compliance with labor laws, collective bargaining agreements, and employment policies
19. Direct the recruitment, hiring, and onboarding strategies
20. Oversee the licensed mentor stipend program
21. Oversee final approval of all professional development requests
22. Oversee employee performance evaluation system for licensed, administrator, and non-represented staff
23. Lead the entire HR team and is responsible for staff success
24. Design and implement an annual strategic plan for continuous improvement
25. Collect and analyze data to inform continuous improvement efforts within HR department and throughout the district
26. Demonstrate strong and reliable leadership ability
27. Ensure timeliness and consistency in following through
28. Demonstrate excellent interpersonal skills
29. Perform other related activities including special projects, presentations, and emergency response as assigned
30. Provide exceptional customer support to departments, schools, districts and partners
31. Attend professional development to maintain contemporary knowledge and expertise needed to excel as Executive Director of HR
32. Oversee proper documenting and storage of personnel records
33. Maintain strict confidentiality
34. Must bring issues of non-compliance to the attention of the district
35. Other duties as assigned

Other

1. Proficient use of oral and written communication skills.
2. Communicate effectively with diverse populations in a culturally relevant and responsive manner.
3. Engage in continuous professional learning.
4. Practice creative problem-solving skills.
5. Manages budgets and uses resources effectively.
6. Create a positive work environment by:
   1. Listening to understand diverse points of view.
   2. Soliciting input from others and responding to the input.
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
   4. Responding effectively to crisis situations.
   5. Advocating for and models antiracism practices.
   6. Articulating how systems and processes contribute to inequity.
7. Act conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completing required paperwork in a specific time and manner.
8. Follow Willamette ESD procedures, especially as outlined in the Staff Handbook and Board Policies and assist staff to do the same.
9. Communicate clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
10. Maintain positive public relations; demonstrate effective written and verbal communication skills, and act as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Assist other ESD administrators and employees in meeting agency and program goals.
2. Attend in-service trainings, staff meetings and complete required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Supervise WESD staff as assigned.
2. Assist with interviewing, selection, training, orientation, and performance evaluations.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience:
  • A Bachelor’s Degree in Education, Business, Human Resources, or other relevant major.
  • Minimum of five (5) years of experience in public education.
  • Minimum of three (3) years’ experience in a significant leadership position.
  • Knowledge of education law and employment law, and proven experience leading compliance of all pertinent laws.
  • Proven record of collaboration.
  • Demonstrated skill at inter-agency collaboration.
• Interpersonal Skills: Works well with others. Knowledgeable of equity, diversity and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information in one-on-one and group situations. Ability to verbally respond to common inquiries or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret documents such as policies, budgets, rules and procedure manuals. Ability to write clear, concise, and complete reports and correspondence as well as more formal communication.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals accurately and quickly. Ability to compute rate, ratio and percent.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to analyze data, to draw sound conclusions, to develop and implement plans and procedures for improvement and/or correction.
• Computer Skills: General knowledge of computer usage and ability to use e-mail. Some positions may require knowledge of specific computer software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Frequent travel within the state and WESD region. Overnight travel required, some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning the work accordingly. Uses equipment and budgetary resources to achieve department, agency or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear.

The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: May 2025

Job Title: Executive Director of Special Education

Department: Special Education

Reports To: Deputy Superintendent

JOB SUMMARY

The Executive Director of Special Education will provide leadership and vision for the Special Education Department and is responsible for the efficient, effective management of all aspects of the department including: planning, development, implementation, and evaluation of services. The position acts as the regional contact for 21 school districts within a three- county area.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrates an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

The Executive Director should possess the following leadership skills and experiences:

• Builds collaborative working relationships with staff and partner school districts
• Understands and is committed to eliminating systemic cultural bias in the district
• Gives voice to the historically underserved and underrepresented populations served by the District
• Demonstrates strong decision-making with an ability to make tough decisions
• Attentive to staff morale, especially during times of extraordinary challenges
• Is personable and approachable with a high degree of integrity
• Establishes and maintains effective communications in an effort to keep school districts informed of the activities and needs of the program, and to attain a collaborative working relationship between the districts and Willamette Education Service District
• Maintains regular communication with school districts regarding the ESD and its services, local and regional issues, and state and national issues and resources
• Administers, coordinates, and supervises programs to assure compliance with local, state, and federal rules and regulations
• Keeps abreast of developments in general and special education instruction and provides leadership in determining the appropriateness for inclusion in special educations programs
• Serves as a member of WESD's Cabinet and Leadership Team, working collaboratively as a team member with excellent interpersonal skills
• Supports the organizational goals established by the Superintendent
• Demonstrates strong supervision skills and competence in evaluating staff
• Assists in preparation of state and local reports on designated programs and/or grant writing
• Facilitates open lines of communication with districts and public organizations and provides prompt responses to requests for information about special education policies and programs
• Keeps informed on legal requirements governing special education
• Develops budget recommendations and provides expenditure control on established budget for designated programs
• Responsible for management of grant and grant-in-aid funding
• Collaborates with school administrators in planning, organizing and directing programs for students with special needs
• Provides professional development and instructional leadership to special educators in meeting the needs of students
• Collaborates with parents and family agencies
• Prepares documentation and reports data to the Oregon Department of Education for the purpose of providing written support, conveying information, and complying with Federal and State regulations
• Acts as a liaison to local governments and agencies with which the district has a common interest
• Accomplishes other related tasks as assigned by the Superintendent and Deputy Superintendent

Other

• Excellent oral and written communication skills
• Communicates effectively with diverse populations in a culturally relevant and responsive manner
• Demonstrates commitment to continuous professional learning
• Creative problem-solving skills
• Demonstrates ability to manage budgets and optimize resources
• Demonstrates ability to manage budgets and optimize resources
• Seeking to understand diverse points of view
• Soliciting input from others
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team
• Responds effectively to crisis situations
• Advocates for and models antiracism practices
• Demonstrates ability to manage budgets and optimize resources
• Maintaining good attendance
• Being punctual for all classes and meetings
• Notifying appropriate staff and others of absences and schedule changes in a timely manner
• Completes required paperwork in a specific time and manner
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same
• Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player
• Complies with applicable District, state, local and federal laws, rules and regulations
• Complies with applicable District, state, local and federal laws, rules and regulations
• Seeking to understand diverse points of view
• Soliciting input from others
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team
• Responding effectively to crisis situations
• Advocates for and models antiracism practices

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Maintains liaison role with component school districts, representatives of community agencies, professional organizations and the public
• Assists other ESD administrators and employees in the performance of some or all of the above responsibilities and principle accountabilities
• Attends in-service trainings, staff meetings and completes required paperwork in a timely manner

SUPERVISORY RESPONSIBILITIES

• Interviews, selects and supervises ESD staff as assigned. Plans and assigns work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources. Monitors work through periodic reviews and/or evaluations. Determines subordinates' training needs and arranges for such training. Motivates subordinates to work effectively. Approves or disapproves recommendations from subordinate staff on personnel actions. Works with Human Resource Services to hear and resolve employee grievances, to determine the need for disciplinary action and either recommends or initiates such action.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Masters Degree with academic training in special education. Teacher Standards & Practices Commission (TSPC) School Administrator License. Minimum of ten (10) years experience in public education, part of which must have been in teaching or supervising in the field of special education preferred. Minimum of five (5) years experience as a school administrator preferred. Excellent communication and customer relations skills. Knowledge of current technological developments and trends. Proven skills in working collaboratively and productively in a team environment. Ability to develop financial plans and manage resources. Proven skill in building consensus among diverse groups, including department personnel, component school districts, and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Recent, successful experience collaborating with executive-level administrators to achieve organizational goals
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports, business correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail.
• Other Skills and Abilities: Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear.

The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

• Compliance with all safety rules, protocols, and procedures established at each specific work site.
• Completion of mandatory written reports after a safety or security incident.
• Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
• Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position.

This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: December 2021

Job Title: General Counsel for School Legal Services

Department: Executive Administration

Reports To: Superintendent

JOB SUMMARY

The School Attorney will provide high quality, cost effective legal services to school districts within the WESD service areas in Marion, Polk, and Yamhill Counties. The School Attorney also represents and advises the superintendent, board members, administrators and staff in collective bargaining and contract administration, employee relations, student discipline, civil rights, wage and hour obligations, risk management and liability and other general legal concerns. Additional services may be provided upon mutual agreement.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

The General Counsel should possess the following leadership skills and experiences:

1. Provide legal counsel to Boards, superintendents, administrators and other employees acting as agents of the District in the areas of employment and labor relations
2. Advise and represent districts in labor contract bargaining, mediation, grievances, arbitration, unfair labor practice cases, civil rights complaints and other personnel related administrative proceedings
3. Provide legal advice on various areas of school law, constitutional law and other legal areas including contracts, public contracting, and procurement, IGAs, domestic relations, and state and federal civil rights laws
4. Advise on policy development and compliance with related legal requirements
5. Respect and maintain confidential information in all situations
6. General legal counsel: general education, government, and employment related law
7. Labor relations: collective bargaining support and contract administration from grievance response up to and including arbitration and/or unfair labor practice hearings
8. Consultation regarding special education – excluding due process hearings
9. Professional development/training for district administrators, superintendents, and boards
10. Human Resources process support
11. Complaint and investigations counsel
12. Title IX assistance
13. Draft legal documents including contracts and intergovernmental agreements
14. Develop sample documents and templates
15. Performs other duties as assigned

Other

1. Effectively builds and sustains positive professional and interpersonal relationships
2. Coordinates activities with other departments, organizations, and agencies in areas of mutual concern or interest
3. Assumes responsibility for completing assignments consistent with rules of professional responsibility
4. Organized and able to work independently and as a collaborative team member
5. Reflective practitioner
6. Excellent oral and written communication skills
7. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
8. Demonstrated commitment to continuous professional learning
9. Creative problem-solving skills
10. Demonstrated ability to manage budgets and optimize resources
11. Creates a positive work environment by:
    1. Listening to understand diverse points of view
    2. Soliciting input from others and responding to the input
    3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
    4. Responding effectively to crisis situations
    5. Advocates for and models antiracism practices
    6. Able to articulate how systems and processes contribute to inequity
12. Acts conscientiously by:
    1. Maintaining good attendance.
    2. Being punctual for all assigned activities.
    3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
    4. Completes required paperwork in a specific time and manner.
13. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
14. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
15. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

Supervises WESD staff as assigned.

EVALUATION

To the extent permissible under the Oregon State Bar Rules of Professional Responsibility, this position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD and the Oregon State Bar.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: A law degree and admission to the Oregon State Bar is required. A minimum of five (5) years of responsible legal experience in school law or public sector labor and employment law, or an equivalent combination of experience and education sufficient to successfully perform the essential duties of the job. Previous experience as in-house counsel within a public school district is preferred.
  • Substantial knowledge and experience in the following subject matters:
  • Individuals with Disabilities Education Act (“IDEA)
  • Section 504 of the U.S. Rehabilitation Act of 1973
  • Americans with Disabilities Act (“ADA”)
  • FERPA
  • Title VII of the Civil Rights Act
  • Title IX of the Civil Rights Act
  • Public Meetings and Public Records Law
  • Statutes applicable to school districts
  • Public contracting and procurement
  • Labor relations and employment law
  • Strong project leadership and management skills required. Proven skills in working collaboratively and productively in a team environment. Ability to develop financial plans and manage resources. Proven skill in building consensus among diverse groups, including department personnel, component school districts, and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies.
  • Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. When relevant to representation, ability to effectively present information and respond verbally to inquiries from superintendents, board members, and designees of the same. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and business correspondence.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage, ability to use e-mail, and presentation programs.
• Other Skills and Abilities: Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods, and materials. Ability to maintain a clean and professional appearance.
• Work Hours: Ability to work irregular working hours.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Must be admitted to practice law in Oregon or be able to qualify for admission to the Oregon State Bar within a short period of time. Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: November 2023

Job Title: Human Resources Coordinator

Department: Human Resources

Reports To: Director of Human Resources

Salary: Non-Represented Salary Schedule – Range 8 – 260 calendar days

JOB SUMMARY

The Human Resources Coordinator will provide a broad range of duties including primary oversight of HR operations, recruiting, hiring, onboarding, classified union liaison, and supervision/evaluation of HR staff. The HR Coordinator participates on the district Leadership Team and attends regular meetings and professional development.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrates an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Manages daily operations of the HR department in a manner consistent with administrative direction, district policies and procedures, requirements of the law, and district priorities and goals.
2. Exercises judgment to organize and prioritize activities, resolve issues, and respond to requests for assistance.
3. Assists Director in preparing for and conducting union negotiations, including collective bargaining agreements, memorandums of understanding, and resolutions of disputes.
4. As directed, assists Director with union relations, including Labor Management Committee, Professional Issues Committee, and other labor-management meetings as needed.
5. Attends meetings on behalf of the director as assigned.
6. Serves as the ADA Coordinator for the district
7. Oversees the Telework Program
8. Oversees the employee performance evaluation system for Classified staff
9. Primary liaison with TSPC
10. Oversees SafeSchools trainings
11. Oversees professional license renewal
12. Oversees CPR/First Aid/Naloxone trainings
13. Oversees Leave Without Pay process
14. Oversees the public service loan forgiveness program (PSLF) and assist staff with questions as needed
15. Demonstrates effective and efficient organizational skills under pressure of deadlines, difficult situations, interruptions, and new or emergency conditions
16. Assists Executive Director in planning and facilitating Regional HR Collaboration meetings with partner districts
17. Develops skill(s) necessary to meet changes in the position
18. De-escalates individuals in stressful situations using a calm and deliberate manner
19. Demonstrates skill in researching and analyzing issues and translating information into reports
20. Utilizes high degree of skill in using spreadsheets, presentation software, video conferencing, database management, Google docs, and a variety of technology utilized by the district
21. Maintains strict confidentiality
22. Effectively builds and sustains positive professional and interpersonal relationships.
23. Provides exceptional customer support to departments, schools, districts and partners
24. Assists the Director in the administration of the HR department
25. Assumes responsibility for completing assignments given by the Director and performs other related duties as directed by the Executive Leadership
26. Maintain accurate personnel records and ensure proper documentation
27. Brings issues of non-compliance to the attention of the district

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrates commitment to continuous professional learning
3. Utilizes creative problem-solving skills
4. Demonstrates ability to manage budgets and optimize resources
5. Creates a positive work environment by:
   1. Seeking to understand diverse points of view
   2. Soliciting input from others
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team
   4. Responding effectively to crisis situations
   5. Advocating for and modeling antiracism practices
6. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all classes and meetings.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completing required paperwork in a specific time and manner.
7. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
8. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
9. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
10. Immediately reports all matters of non-compliance to the district.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Attends monthly Board meetings, as directed.
2. Assists in collective bargaining agreement negotiations.
3. Assists other ESD administrators and employees in the performance of some or all of the above responsibilities and principal accountabilities.
4. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.
5. Operates a variety of standard office machines and equipment such as phone, photocopier, computer, scanner, fax, etc.

SUPERVISORY RESPONSIBILITIES

1. Supervises Human Resources staff as assigned.
2. Assists with interviewing, selection, training, orientation, and performance evaluations.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards, both WESD and State of Oregon, as outlined in the evaluation system and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Any equivalent combination of education and experience, which demonstrates the knowledge, skills and abilities required, will be considered. however, the following is preferred:
  • Bachelor’s Degree in Human Resources, Marketing, Communication, Business Administration, or related field.
  • Human resources management experience with knowledge of public sector and labor relations
  • Five years of experience directly related to the duties and responsibilities specified.
  • Must possess the knowledge, skills, and abilities to accomplish the essential functions of the position Preference will be given to candidates who have management experience in a public education setting. Excellent oral and written communication skills, strong organizational skills and proven skills in working collaboratively and productively in a team environment while building consensus among diverse groups, including department personnel and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Ability to develop and maintain supportive, cooperative relationships with a variety of staff, and district administrators. Demonstrated ability to facilitate groups in meetings and workshop settings, solve problems, make decisions and engage others in creating a vision, designing, and implementing programs to realize the vision.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must have excellent communication skills and ability to communicate fluently, both verbally and in writing, in English. Ability to communicate fluently in Spanish preferred.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail and the Internet.
• Other Skills and Abilities: Demonstrated organizational skills and teamwork skills, ability to multi-task while completing tasks in a timely manner. Ability to work independently and adjust to a changing work environment.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: June 2025

Job Title: Oregon Data Suite Coordinator

Department: Center for Education Innovation, Evaluation & Research

Reports To: Chief Research Officer

Salary: Administrative Range/ Non-Rep Salary Schedule – 240 calendar days

JOB SUMMARY

This position is responsible for oversight and supervision of the Oregon Data Suite implementation, training, technical assistance, and support.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

The Oregon Data Suite Coordinator should possess the following leadership skills and experiences:

Planning and Preparation:

• Assists the Chief Research Officer and Technology Director in recommendations for the assigned program (Oregon Data Suite).
• Plans, with the Chief Research Officer, relative to departmental needs and activities to improve service delivery and department accountability.
• Monitors and researches current national and statewide trends to determine areas of need for future development prioritization of current Oregon Data Suite projects.
• Researches and designs specifications and storyboards for Oregon Data Suite feature development.
• Plans, develops, and follows a schedule for assigned supervision and administrative responsibilities based on service delivery requirements.
• Plans, assigns, and coordinates work of assigned staff. Designates staff assignments to meet a variety of district/WESD needs.
• Assesses needs of the Oregon Data Suite and staff and develops activities to help address those needs.
• Coordinates meetings and in-service training for external administration and staff.
• Designs strategies for using the Oregon Data Suite for school improvement and to inform instruction. Implementation:
• Completes all assigned tasks and paperwork within expected timelines with little to no oversight. Completes required paperwork in specified time and manner and goes above and beyond what was expected.
• Uses and manages time effectively.
• Monitors and controls expenditures within approved budgets.
• Organizes and coordinates staff workloads.
• Envisions future needs of the department and takes initiative to complete activities that would enhance the department’s effectiveness.
• Develops training programs for department staff and external district staff and oversees its implementation.
• Ensures all department staff comply with established timelines and procedures established within the agency.
• Facilitates meetings and activities designed to support the established departmental goals.
• Seeks additional funding through grants and contracts.
• Oversees implementation of grants and contracts.
• Performs other related duties as directed by the Chief Research Officer. Assessment and Use of Assessment Information:
• Evaluates the effectiveness of programs and services through continued program evaluation, observation and through consultation with district administrators.
• Provides constructive, timely feedback to staff to enhance performance and service delivery.
• Writes staff evaluation that enhance staff performance.
• Assumes responsibility for completing assignments given by supervisor.
• Assists the agency by providing data for analysis and planning.
• Assists the agency with data analysis. Communication:
• Communicates clearly and effectively with other administrators, consumers, colleagues, staff, and other service providers to improve the quality of services within the department.
• Assists in creating a positive culture where staff are encouraged to communicate constructively within each of their service areas.
• Acts as a positive liaison between the Oregon Department of Education, WESD administration, staff, and school districts.
• Interacts with stakeholders to determine client needs for program features, help documentation, and training.
• As needed, interprets the objectives and goals of the department and programs for the Board, the administration, staff, school district administrators and other appropriate parties.
• Maintains confidentiality.
• Provides oversight for Oregon Data Suite external communications and marketing. Professional Leadership & Conduct:
• Provides leadership to the department that enhances the performance of the staff.
• Serves as a liaison between Oregon Data Suite clients and development staff.
• Assists school districts in implementing data teams utilizing the Oregon Data Suite.
• Assists in establishing priorities for Oregon Data Suite development.
• Demonstrates an awareness of individual professional strengths and limitations and sets and meets identified performance goals.
• Fosters effective inter- and intra-agency collaboration.
• Contributes to a positive work environment by:
  • Understanding and accepting others’ points of view
  • Demonstrating and positive attitude
  • Working effectively to resolve conflicts at lowest possible level
  • Listening and responding respectfully to information and ideas conveyed by others
  • Responding effectively to crisis situations.
• Follows WESD procedures, especially as outlined in the Staff Handbook, and assist staff to do the same.
• Adheres to a code of professional ethics as identified by the agency, professional organizations, or licensing commission.
• Envisions and facilitates activities designed to address future needs and opportunities for the department.
• Maintains effective communication within the program and effective public relations with schools, parents, and other agencies.
• Prepares state and local reports on designated programs as needed and/or required.
• Keeps informed on legal requirements governing K-12 education.
• Performs other duties as assigned

Other

• Excellent oral and written communication skills
• Communicates effectively with diverse populations in a culturally relevant and responsive manner.
• Demonstrated commitment to continuous professional learning
• Creative problem-solving skills
• Demonstrated ability to manage budgets and optimize resources
• Demonstrated ability to manage budgets and optimize resources
  • Seeking to understand diverse points of view
  • Soliciting input from others
  • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team
  • Responding effectively to crisis situations
  • Advocates for and models antiracism practices
• Demonstrated ability to manage budgets and optimize resources
  • Maintaining good attendance.
  • Being punctual for all assigned activities.
  • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
  • Completes required paperwork in a specific time and manner.
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
• Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Maintains liaison role with component school districts, representatives of community agencies, professional organizations, and the public.
• Assists other ESD administrators and employees in meeting agency and program goals.
• Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

Assists in the recruitment of staff. Interviews and selects ESD staff as assigned and recommends placement on salary schedules. Plans and assigns work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources. Monitors work through periodic reviews and/or evaluations. Determines subordinates' training needs and arranges for such training. Motivates subordinates to work effectively. Approves or disapproves recommendations from subordinate staff on personnel actions. Works with Human Resource Services to hear and resolve employee grievances, to determine the need for disciplinary action and either recommends or initiates.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Master’s degree or equivalent from an accredited college or university; at least four years of related experience and/or training; or the equivalent combination of education and experience. Preference will be given to candidates with experience in the following: Working in K-12 educational environment; familiarity with student information systems; presenting to various audiences including school districts of varying sizes, professional partners, as well as local, state and national audiences. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job. Familiarity with diversity, equity, and inclusion work. Experience and knowledge working with diverse cultures and English Language Learners. Excellent oral and written communication skills, strong organizational skills, and proven skills in working collaboratively and productively in a team environment while building consensus among diverse groups, including department personnel and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Ability to develop and maintain supportive, cooperative relationships with families (if applicable), a variety of staff, and district administrators. Demonstrated ability to facilitate groups in meetings and workshop settings, solve problems, make decisions, and engage others in creating a vision and designing and implementing programs to realize the vision.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail, spreadsheets, and presentation software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Travel within the state and WESD region. Overnight travel may be required, including some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods, and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, supervising, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must follow established practice in flexing or obtain approval from their supervisor in advance of any schedule changes. This approval includes requests to use appropriate leave accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates, licenses or registrations as determined by the ESD.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb, or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

• Compliance with all safety rules, protocols, and procedures established at each specific work site.
• Completion of mandatory written reports after a safety or security incident.
• Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
• Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: April 2022

Job Title: Principal – Behavior Program

Department: Special Education Department

Reports To: Executive Director of Special Education

Salary: Administrative/Non-Rep salary schedule – 260 calendar days

JOB SUMMARY

The WESD behavior programs may serve students K-12 grades who experience behaviors that impede their ability to access their education within their resident school district. Students who attend this program are primarily from WESD’s 21 area partner districts and access the program via purchased slots available through WESD’s Local Service Plan. The Principal will provide leadership for all programmatic, curricular, and operational decisions and serve as liaison with partner districts, support entities, and law enforcement. Duties will include student supervision, staff supervision, operations, budget, program planning, IEP services, behavior support plans, functional behavior assessments, and IDEA implementation. The principal must be skilled in methods for student engagement, contemporary behavior supports, and communication in complex systems. The Principal will identify and provide staff with required trainings and professional development in both pedagogy and behavioral supports. The Principal must prioritize safety and program compliance with Board policy and relevant Oregon Statutes.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

In order to provide high quality learning experiences for all students, the Principal will demonstrate effective leadership in the following areas:

1. Leads the recruiting, hiring, and training of all instructional and support staff.
2. Establishes a positive, team-oriented student and staff culture.
3. Supports students and teachers with IEP accommodations and academic standards.
4. Develops curriculum and ensures effective instructional practices for all programs.
5. Designs meaningful professional development.
6. Provides effective staff supervision, feedback, and evaluation.
7. Supports staff by providing instructional leadership and coaching.
8. Collects and analyzes data to inform staff decisions pertaining to student behavior supports.
9. Collects and analyze data to improve teaching and learning.
10. Possesses strong program leadership capabilities and excellent personnel skills.
11. Ensures the safety and security of students and staff.
12. Establishes a strong partnership with partner school districts
13. Supports student behavior and academic transition both into and out of the behavior program.
14. Effectively conducts program evaluation.
15. Designs and implements an annual plan for continuous program improvement.
16. Implements systems for monitoring student progress.
17. Provides feedback on student progress to students, parents, and districts.
18. Uses knowledge of Oregon academic standards in furthering student success.
19. Demonstrates ability to work in a self-directed manner
20. Develops and implements a multi-year program development process.
21. Performs other related activities including special projects as assigned.
22. Uses technology for school management and instruction/learning.
23. Brings issues of non-compliance to the attention of the District.

Other

1. Excellent oral and written communication skills.
2. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
3. Demonstrated commitment to continuous professional learning.
4. Creative problem-solving skills.
5. Demonstrated ability to manage budgets and optimize resources.
6. Creates a positive work environment by:
   1. Listening to understand diverse points of view.
   2. Soliciting input from others and responding to the input.
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
   4. Responding effectively to crisis situations.
   5. Advocates for and models antiracism practices.
   6. Able to articulate how systems and processes contribute to inequity.
7. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
8. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook and Board Policies and assists staff to do the same.
9. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
10. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Assists other ESD administrators and employees in meeting agency and program goals.
2. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Supervises WESD staff as assigned.
2. Assists with interviewing, selection, training, orientation, and performance evaluations.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience:
  • A Master’s Degree in Education
  • Oregon School Principal license or ability to obtain (required).
  • Minimum of five (5) years of experience in public education.
  • Minimum of three (3) years’ experience as an administrator preferred.
  • Experience as a successful secondary principal preferred.
  • Experience in Alternative Education preferred.
  • Oregon Licensure in Special Education preferred.
  • Proven record of collaborative work and leadership.
  • Demonstrated skill at inter-agency collaboration.
  • Experience working with students in an alternative educational setting.
  • Background in curriculum development, project management, strategic planning, and professional development preferred.
  • Experience/knowledge of school construction projects.
  • Prefer recent case management or similar special education experience
  • Experience managing Behavior programs
• Interpersonal Skills: Works well with others. Knowledgeable of equity, diversity and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information in one-on-one and group situations. Ability to verbally respond to common inquiries or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret documents such as policies, budgets, rules and procedure manuals. Ability to write clear, concise, and complete reports and correspondence as well as more formal communication.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals accurately and quickly. Ability to compute rate, ratio and percent.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to analyze data, to draw sound conclusions, to develop and implement plans and procedures for improvement and/or correction.
• Computer Skills: General knowledge of computer usage and ability to use e-mail. Some positions may require knowledge of specific computer software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Frequent travel within the state and WESD region. Overnight travel required, some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning the work accordingly. Uses equipment and budgetary resources to achieve department, agency or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: TSPC issued Principal license; Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: May 2025

Job Title: Principal – Discovery Academy

Department: Special Education

Reports To: Executive Director of Special Education

Salary: Administrator/Non-Represented Salary Schedule – 260 calendar days

JOB SUMMARY

The Discovery Academy Principal will provide leadership for all programmatic, curricular, and operational decisions. The primary purpose of Discovery Academy is to provide academic programs that result in an Oregon Diploma, while integrating therapeutic and pro- social recovery services and opportunities. The Principal’s duties will include instructional leadership, course design, operations, budget, program planning, oversight of partnership with districts.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Leads the recruiting, hiring and training of all instructional and support staff.
2. Establishes a positive, team-oriented student and staff culture.
3. Supports staff by providing instructional leadership and coaching.
4. Assesses curriculum, instruction and school operations.
5. Coordinates with staff to implement systems for monitoring student progress.
6. Provides annual program evaluation and improvement.
7. Develops and oversees student plans in compliance with state and federal law, including but not limited to:
   1. Individual Recovery Plan (IRP)
   2. Safety Plan
   3. 504 Plan
   4. Individual Education Plan (IEP)
   5. Talented and Gifted Plan (TAG)
8. Develops and implements systems for post-secondary pathway(s) transition via customized plans based on student voice, interest, and aptitude.
9. Possesses knowledge and demonstrates competency in the utilization of the de- escalation continuum.
10. Collaborates with outside organizations and teams to successfully meet student academic, therapeutic, and pro-social needs.
11. Provides staff supervision and conducts staff evaluations.
12. Oversees school accreditation.
13. Collaboratively with the Executive Director, develops and implements strategic planning.
14. Manages the school budget in compliance with District policies and practices.
15. Attends, as appropriate, meetings, conferences, and professional development.
16. Timely completion of communication, tasks, reports, and due dates.
17. Collects and uses data as part of continual improvement.
18. Complies with District policies, practices, rules, handbooks, and performance expectations.
19. Brings issues of non-compliance to the attention of the District.
20. Performs other duties as assigned.

Other

1. Excellent oral and written communication skills
2. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
3. Demonstrated commitment to continuous professional learning.
4. Creative problem-solving skills
5. Demonstrated ability to manage budgets and optimize resources.
6. Creates a positive work environment by:
   1. Listening to understand diverse points of view.
   2. Soliciting input from others and responding to the input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
   6. Able to articulate how systems and processes contribute to inequity.
7. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
8. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
9. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
10. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Participates in school activities, trainings, and staff meetings as directed.
2. Answers telephone calls.
3. Assists with supervision of students as requested by administrator.

SUPERVISORY RESPONSIBILITIES

1. Supervises WESD licensed and classified staff as assigned.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience:
  • Master’s degree in education
  • Oregon School Principal (Administrator) license or ability to obtain (required).
  • Minimum of five (5) years of experience in public education.
  • Minimum of three (3) years’ experience as an administrator preferred.
  • Experience as a successful secondary principal preferred.
  • Experience in Alternative Education preferred.
  • Proven record of collaborative work and leadership.
  • Demonstrated skill at inter-agency collaboration.
  • Experience working with students in an alternative educational setting.
  • Experience in high stress and potentially volatile environments preferred.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information and respond verbally to inquiries, concerns or complaints from parents, administrators, staff, students, and the public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to analyze data, to draw sound conclusions, to develop and implement plans and procedures for improvement and/or correction.
• Computer Skills: General knowledge of computer usage and ability to use e-mail, spreadsheets, and presentation software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Frequent travel within the state and WESD region. Overnight travel may be required, including some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must follow obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate leave accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Principal license from Oregon Teacher Standards and Practices Commission. Certificates as determined by the District, including a valid driver’s license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus. The employee will regularly spend 6 hours a day walking 8,000 to 12,000 steps.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: September 2024

Job Title: Principal – MacLaren Youth Correctional Facility - Lord High School

Department: School Improvement Services

Reports To: Executive Director of SIS

Salary: Administrative/Non-Rep salary schedule – 240 calendar days

JOB SUMMARY

MacLaren Youth Correctional Facility is a facility in Woodburn, Oregon and serves approximately two hundred male youth. MacLaren is home to the Oregon Youth Authority’s male intake units, parole violation units, general population units, and several units for youth with specialized programming needs. All youth who have not yet completed a GED or high school diploma are required to attend school. MacLaren has a school on site to help students earn high school and/or college credits.

Lord High School has a similar structure to other public schools, including: a principal, certified teachers, and other support staff. MacLaren Youth Correctional Facility is home to incarcerated youth between the ages of twelve to twenty-five.

The Principal will provide leadership for all programmatic, curricular, and operational decisions and serve as an industry liaison for the related industry fields. Duties will include course design, operations, budget, program planning, IEP accommodation services, and implementation and evaluation for the CTE programs. The Principal must be skilled in methods for student engagement, behavior management, and communication in complex systems.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

The Principal will identify and provide teaching staff with the opportunities for further training and professional development in both pedagogy and industry-related subject matter.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following are examples of duties and responsibilities, neither all-inclusive nor restrictive.

The position may not include all duties and responsibilities, or may have incidental assignments not specifically reflected in the examples. Knowledge, skill and ability statements included in the job description refer to the field of management and do not include references to technical knowledge, skills and abilities that may be required. Other duties may be assigned.

In order to provide high quality learning experiences for all students, the Principal will demonstrate effective leadership in the following three areas:

Staff Selection & Development

• Leads the recruiting, hiring, and training of all instructional and support staff
• Establishes a positive, team-oriented student and staff culture
• Supports students and teachers with IEP accommodations and academic standards
• Develops curriculum and ensures effective instructional practices for all programs through meaningful professional development and evaluation
• Supports staff by providing instructional leadership and coaching
• Builds infrastructure for effective professional development of school staff
• Collects and analyze data to improve teaching and learning

School Operations & Management

• Ensures the safety and security of students and staff through a strong partnership with the Oregon Youth Authority
• Supports student transition with programs that build skill development
• Supervises all CTE Programs of Study/Concentrations offered
• Provides for annual program evaluation and improvement
• Implements systems for monitoring student progress
• Provides feedback on student progress to students, parents, and districts
• Integrates career pathways and accelerated credit based on need and interest
• Supervises coordination of all Career and Technical Education
• Assess curriculum, instruction, and school operations and implement continuous improvement plans
• Performs other related activities including special projects as assigned
• Participates as a member of the WESD Leadership Team

Other Special Knowledge/Skills

• Excellent oral and written communication skills
• Knowledge of Oregon CTE and academic standards
• Experience in alternative education
• Ability to work in a self-directed manner and support a school-based team
• Familiarity with analysis of student success metrics and development of improvement strategies
• Background in curriculum development, project management, strategic planning, and professional development
• Demonstrated commitment to continuous professional learning
• Ability to develop and implement a multi-year program development process
• Must be able to problem solve with a creative, entrepreneurial approach
• Must possess strong program leadership capabilities and excellent personnel skills
• Experience/knowledge of school construction projects.
• Creative problem solving skills
• Demonstrated ability to manage budgets and optimize resources
• Vision/Experience in use of technology for school management and instruction/learning
• Assures activity and decisions consistently considering diversity, equity and inclusion tenets.
• Inspires colleagues, and builds a positive, productive work environment.
• Seeks and uses input from others in planning and decision-making.
• Applies communication best practices.
• Professionally balances deadlines and priorities through sound decision-making and conflict resolution.
• Professionally balances deadlines and priorities through sound decision-making and conflict resolution.
  • Tolerating others' points of view
  • Soliciting input from others
  • Resolving conflict at the lowest level possible
  • Responding effectively to crisis situations
  • Follows Willamette ESD procedures, especially as outlined in the Staff Handbook and Board Policies, and assists staff to do the same.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Assists other ESD administrators and employees in meeting agency and program goals.
2. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Supervises WESD staff as assigned. Assist with interviewing, selection, training, orientation, and performance evaluations.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience:
  • A Masters Degree in Education
  • Oregon School Administrator license or ability to obtain (required)
  • Minimum of five (5) years of experience in public education
  • Minimum of three (3) years experience as an administrator preferred
  • Experience as a successful secondary principal preferred
  • Experience in Alternative Education preferred
  • Oregon Licensure in Special Education preferred
  • Proven record of collaborative work and leadership
  • Demonstrated skill at inter-agency collaboration
  • Experience working with students in an alternative educational setting
  • Prefer recent case management or similar special education experience
  • Experience managing Career and Technical Education (CTE) programs
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information in one-on-one and group situations. Ability to verbally respond to common inquiries or complaints from students, parents, regulatory agencies or members of the community. Ability to read and interpret documents such as policies, budgets, rules and procedure manuals. Ability to write clear, concise and complete reports and correspondence as well as more formal communication.
• Mathematical Skills: Ability to accurately and quickly add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to analyze data, to draw sound conclusions, to develop and implement plans and procedures for improvement and/or correction.
• Computer Skills: General knowledge of computer usage and ability to use e-mail. Some positions may require knowledge of specific computer software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Frequent travel within the state and WESD region. Overnight travel required, some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning the work accordingly. Uses equipment and budgetary resources to achieve department, agency or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.
5. Must participate and complete Oregon Youth Authority safety and security training upon being hired.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: March 2021

Job Title: Principal – Mill Creek Academy – Marion County Juvenile Detention

Department: School Improvement Services

Reports To: Executive Director of SIS

Salary: Administrative salary schedule – 240 calendar days

JOB SUMMARY

Mill Creek Academy is operated within the Marion County Juvenile Detention Facility and serves approximately 25-40 male and female youth at any time. The Detention Principal plans and implements sustainable practices for the academy, oversees academy operations, supervises, and evaluates staff, and maintains a safe and secure learning environment for students within the Marion Juvenile Detention Center. Youths in grades 6-12 enter the juvenile detention center by either being arrested for a statutorily detainable charge or for being in violation of their court ordered probation order. Lengths of stay vary significantly based upon many variables such as past history, current charge, risk to the community, and available level of supervision in the community.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

The Principal should possess the following leadership skills and experiences:

• Leads the recruiting, hiring, and training of all instructional and support staff
• Establishes a positive, team-oriented student and staff culture
• Supports students and teachers with IEP accommodations and academic standards
• Develops curriculum and ensures effective instructional practices for all programs through meaningful professional development and evaluation
• Supports staff by providing instructional leadership and coaching
• Builds infrastructure for effective professional development of school staff
• Collects and analyze data to improve teaching and learning
• Ensures the safety and security of students and staff through a strong partnership with the Oregon Youth Authority
• Supports student transition with programs that build skill development
• Supervises all CTE programs of study/concentrations offered
• Provides for annual program evaluation and improvement
• Implements systems for monitoring student progress
• Provides feedback on student progress to students, parents, and districts
• Integrates career pathways and accelerated credit based on need and interest
• Supervises coordination of all Career and Technical Education
• Assess curriculum, instruction, and school operations
• Implements continuous improvement plans
• Participates as a member of the WESD Leadership Team
• Knowledge of Oregon CTE and academic standards
• Experience in alternative education
• Ability to work in a self-directed manner and support a school-based team
• Familiarity with analysis of student success metrics and development of improvement strategies
• Background in curriculum development, project management, strategic planning, and professional development
• Ability to develop and implement a multi-year program development process
• Must possess strong program leadership capabilities and excellent personnel skills
• Assures activity and decisions consistently considering diversity, equity, and inclusion tenets.
• Inspires colleagues, and builds a positive, productive work environment.
• Seeks and uses input from others in planning and decision-making.
• Applies communication best practices.
• Professionally balances deadlines and priorities through sound decision-making and conflict resolution
• Performs other duties as assigned

Other

• Excellent oral and written communication skills
• Communicates effectively with diverse populations in a culturally relevant and responsive manner
• Demonstrated commitment to continuous professional learning
• Creative problem-solving skills
• Demonstrated ability to manage budgets and optimize resources
• Demonstrated ability to manage budgets and optimize resources
  • Listening to understand diverse points of view
  • Soliciting input from others and responding to the input
  • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
  • Responding effectively to crisis situations
  • Advocates for and models antiracism practices
  • Able to articulate how systems and processes contribute to inequity
• Demonstrated ability to manage budgets and optimize resources
  • Maintaining good attendance
  • Being punctual for all assigned activities
  • Notifying appropriate staff and others of absences and schedule changes in a timely manner
  • Completes required paperwork in a specific time and manner
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same
• Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Assists other ESD administrators and employees in meeting agency and program goals
• Attends in-service trainings, staff meetings and completes required paperwork in a timely manner

SUPERVISORY RESPONSIBILITIES

• Supervises WESD staff as assigned. Assist with interviewing, selection, training, orientation, and performance evaluations

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: A Master’s Degree in Education, Oregon School Administrator license or ability to obtain (required), minimum of five (5) years of experience in public education, and a minimum of three (3) years experience as an administrator preferred. Experience as a successful secondary principal, Alternative Education and/or Oregon Licensure in Special Education preferred. Experience managing Career and Technical Education (CTE) programs. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job. Familiarity with diversity, equity, and inclusion work. Experience and knowledge working with diverse cultures and English Language Learners. Excellent oral and written communication skills, strong organizational skills, and proven skills in working collaboratively and productively in a team environment while building consensus among diverse groups, including department personnel and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Ability to develop and maintain supportive, cooperative relationships with families (if applicable), a variety of staff, and district administrators. Demonstrated ability to facilitate groups in meetings and workshop settings, solve problems, make decisions, and engage others in creating a vision and designing and implementing programs to realize the vision.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries, concerns or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail, spreadsheets, and presentation software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Travel within the state and WESD region. Overnight travel may be required, including some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods, and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, supervising, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must follow established practice in flexing or obtain approval from their supervisor in advance of any schedule changes. This approval includes requests to use appropriate leave accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb, or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

• Compliance with all safety rules, protocols, and procedures established at each specific work site.
• Completion of mandatory written reports after a safety or security incident.
• Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
• Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: June 2022

Job Title: Principal- Willamette Career Academy

Department: School Improvement Services

Reports To: Executive Director of School Improvement Services

Salary: Administrative/Non-Representative salary schedule – 240 calendar days

JOB SUMMARY

The Willamette Career Academy Principal will provide leadership for all programmatic, curricular, and operational decisions and serve as an industry liaison for the related industry fields. Duties will include instructional leadership, course design, operations, budget, program planning, oversight of partnership with districts on IEP accommodation services, and implementation and evaluation for the CTE programs. The WCA Principal must have a coherent vision for education in the 21st Century and knowledge of best practices and instructional strategies, and the principal must be skilled in methods for student engagement, behavior management, and communication in complex systems.

The WCA Principal will identify and provide teaching staff with the opportunities for further training and professional development in both pedagogy and industry-related subject matter.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

The Principal- Willamette Career Academy should possess the following leadership skills and experiences:

Industry Collaboration & Regional Coordination

1. Works with staff to actively seeks business and postsecondary partnership opportunities
2. Convenes stakeholder meetings and industry sector meetings
3. Along with teaching staff and industry partners, studies, evaluates, and recommends the adoption of instructional materials, methods, and programs
4. Oversees the coordination activities of school and program advisory committees
5. Builds and maintains community & business partnerships and community connections
6. Oversees school improvement and industry accreditations
7. Integrates Oregon Employability Skills into overall program School Operations & Management
8. Ensures the safety and security of students, staff
9. Coordinates communication among regional school district partners.
10. Supervises all CTE Programs of Study/Concentrations offered
11. With Center for Education Innovation, Evaluation, and Research to provide for annual program evaluation and improvement
12. Coordinates with staff to implement systems for monitoring student progress
13. Supports staff to provide coordinated feedback on student progress to students, parents, and districts
14. Coordinates the integration career pathways and accelerated credit based on need and interest
15. Supervises coordination of all Career and Technical Education student clubs and organizations
16. Assess curriculum, instruction, and school operations and implement continuous improvement plans
17. Performs other related activities including special projects as assigned
18. Participates as a member of the WESD Leadership Team Staff Selection & Development
19. Leads the recruiting, hiring, and training of all instructional and support staff
20. Establishes a positive, team-oriented student and staff culture
21. Supports students and teachers with IEP accommodations and academic standards
22. Develops curriculum and ensures effective instructional practices for all WCA programs
23. Supports WCA staff by providing instructional leadership and coaching
24. Builds infrastructure for effective professional development of school staff
25. Collects and analyze data to improve teaching and learning Special Knowledge/Skills
26. Knowledge of Oregon CTE and academic standards
27. Experience in the training programs offered at WCA
28. Ability to work in a self-directed manner and support a school-based team
29. Familiarity with analysis of student success metrics and development of improvement strategies
30. Background in curriculum development, project management, strategic planning, and professional development
31. Demonstrated commitment to continuous professional learning
32. Ability to develop and implement a multi-year program development process
33. Must be able to problem solve with a creative, entrepreneurial approach
34. Must possess strong program leadership capabilities and excellent personnel skills
35. Creative problem-solving skills
36. Experience as a successful high school principal preferred
37. Demonstrated ability to manage budgets and optimize resources
38. Vision/Experience in use of technology for school management and instruction/learning
39. Assures activity and decisions consistently considering diversity, equity and inclusion tenets.
40. Inspires colleagues, and builds a positive, productive work environment.
41. Seeks and uses input from others in planning and decision-making.
42. Applies communication best practices.
43. Professionally balances deadlines and priorities through sound decision-making and conflict resolution.
44. Performs other duties as assigned

Other

1. Excellent oral and written communication skills
2. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
3. Demonstrated commitment to continuous professional learning
4. Creative problem-solving skills
5. Demonstrated ability to manage budgets and optimize resources
6. Creates a positive work environment by:
   1. Listening to understand diverse points of view
   2. Soliciting input from others and responding to the input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
   6. Able to articulate how systems and processes contribute to inequity
7. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
8. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
9. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
10. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Assists other ESD administrators and employees in meeting agency and program goals.
2. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Supervises WESD staff as assigned. Assist with interviewing, selection, training, orientation, and performance evaluations.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Master’s degree in educational leadership or related field. A minimum of five (5) years teaching experience, three years of administrative experience, and CTE supervisory experience Must hold a valid Oregon TSPC Professional Administrative license. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job. Familiarity with diversity, equity, and inclusion work. Experience and knowledge working with diverse cultures and English Language Learners. Excellent oral and written communication skills, strong organizational skills, and proven skills in working collaboratively and productively in a team environment while building consensus among diverse groups, including department personnel and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Ability to develop and maintain supportive, cooperative relationships with families (if applicable), a variety of staff, and district administrators. Demonstrated ability to facilitate groups in meetings and workshop settings, solve problems, make decisions, and engage others in creating a vision and designing and implementing programs to realize the vision.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information and respond verbally to inquiries, concerns or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail, spreadsheets, and presentation software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Travel within the state and WESD region. Overnight travel may be required, including some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, supervising, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must follow established practice in flexing or obtain approval from their supervisor in advance of any schedule changes. This approval includes requests to use appropriate leave accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Professional Administrator license from Teacher Standards and Practices Commission and/or other certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear.

The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: March 2023

Job Title: Program Coordinator – Early Learning

Department: Early Learning

Reports To: Executive Director of Early Learning

Salary: Administrative salary schedule – 260 calendar days

JOB SUMMARY

Coordinators manage one or more programs or administrative technical functions, including related supporting programs, where the qualifications require management knowledge and administrative ability to carry out the objectives and goals of the agency.

This position provides leadership to staff in the WESD service areas within Marion, Polk and Yamhill Counties. Individual must have prior administrative experience with a focus on Early Learning and Special Education. Coordinators may perform related work as required.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Leads and supervises diverse program teams to build strong, collaborative, and inclusive work environments. Promotes a culture of continuous learning, transparency, and shared accountability.
2. Advocates for and promotes WESD programs to community partners, school districts, and families.
3. Collaborates in the design, implementation, and evaluation of program goals, including professional development and in-service training. Ensures staff are supported, supervised, and evaluated in alignment with agency expectations.
4. Monitors program operations to ensure compliance with legal requirements, ethical standards, and best practices in special education and early learning. Keeps current on federal and state regulations governing services from birth through age 21.
5. Develops and monitors program budgets, ensuring fiscal responsibility and alignment with organizational goals. Makes data-informed decisions to maximize resources and program impact.
6. Oversees the use and maintenance of program facilities, ensuring safe, accessible, and developmentally appropriate environments for staff and students.
7. Uses data to assess program effectiveness, guide planning, and respond to emerging trends. Supports change management by applying best practices and adaptive leadership strategies.
8. Represents WESD in regional and state meetings, workgroups, and initiatives to strengthen educational programs and promote agency visibility.
9. Oversees recruitment, hiring, and onboarding of staff. Makes recommendations for hiring and retention based on demonstrated qualifications and program needs.
10. Oversees completion and submission of reports required by federal, state, and regional authorities. Ensures data integrity and timely communication with partners.
11. Serves as a member of WESD’s Leadership Team, working collaboratively across departments to align services with strategic goals. Demonstrates strong interpersonal skills and contributes to a positive, mission-driven culture.
12. Advocates for equitable policies and practices. Listens and responds to diverse perspectives, models antiracist leadership, and helps identify and address systemic barriers to inclusion.
13. Maintains regular attendance, meets deadlines, and communicates effectively with internal and external partners. Upholds WESD procedures and supports staff in doing the same.
14. Responds to organizational needs as they arise, showing flexibility, initiative, and a commitment to the agency’s mission and values.
15. Performs other work as assigned.
16. Must bring issues of non-compliance to the attention of the District.

Other

1. Demonstrates excellent oral and written communication skills.
2. Establishes and maintains effective, culturally responsive communication with staff, students, parents and partners.
3. Pursues ongoing professional learning and actively applies new knowledge to enhance leadership and program effectiveness.
4. Applies creativity and critical thinking to address challenges, resolve conflicts, and continuously improve systems and services.
5. Demonstrates ability to manage budgets and optimize resources.
6. Creates a Positive and Inclusive Work Environment
   1. Seeks and values diverse perspectives through active listening and inclusive decision- making.
   2. Commitment to transparency, open communication, and healthy conflict resolution.
   3. Responds effectively to crises with calm, clarity, and care.
   4. Models and promotes antiracist practices and equity-centered leadership.
   5. Identifies and addresses systemic barriers to equity within programs and processes.
7. Demonstrates Professional Responsibility
   1. Maintains consistent attendance and punctuality.
   2. Communicates proactively regarding schedule changes or absences.
   3. Completes required documentation and reports accurately and within deadlines.
8. Upholds Willamette ESD procedures and expectations as outlined in the Staff Handbook and supports team members in doing the same.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Maintains liaison role with partnering and surrounding school districts, representatives of community agencies, professional organizations, and the public.
2. Assists other ESD administrators and employees in the performance of some or all of the above responsibilities and principle accountabilities.
3. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Interviews, selects, and supervises ESD staff as assigned. Plans and assigns work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources. Monitors work through periodic reviews and/or evaluations. Determines subordinates' training needs and arranges for such training. Motivates subordinates to work effectively. Approves or disapproves recommendations from subordinate staff on personnel actions. Works with Human Resource Services to hear and resolve employee grievances, to determine the need for disciplinary action and either recommends or initiates such action.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Masters Degree with academic training in Special Education or related field with a preference to hold a TSPC license with Special Education Endorsement. TSPC Administrator License or ability to obtain one or Licensed Clinical Social Worker required. Minimum five years’ experience in public education, part of which must have been in teaching or supervising in the field of special education. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Knowledge of best practices for students age birth-5 years. A strong background in interpreting and implementing the requirements of IDEA and State of Oregon regulations regarding special education services. Knowledge and experience in one or more of the following: Pyramid, Mandt, or CPS. Knowledge and experience of disabilities and accommodations in a variety of settings. Ability and experience interfacing with district representatives, providing training in educational practices, and in evidence-based practices programs to realize the vision.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries, concerns or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail, spreadsheets, and presentation software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Travel within the state and WESD region. Overnight travel may be required, including some out-of- state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods, and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, supervising, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must follow established practice in flexing or obtain approval from their supervisor in advance of any schedule changes. This approval includes requests to use appropriate leave accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Professional Administrator license from Teacher Standards and Practices Commission or Licensed Clinical Social Worker and/or other certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times. I have read and understand this job description. Printed Name Signature Date Prepared By: Willamette ESD Date Revised: June 2025 Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: June 2025

Job Title: Program Coordinator – Early Learning Center for the Advancement of Paraprofessionals (CAP)

Department: Center for Education Innovation, Evaluation & Research (CEIER)

Reports To: Chief Research Officer

Salary: Administrative salary schedule – 240 calendar days

JOB SUMMARY

The Program Coordinator provides overall strategic direction and organization for the Center for the Advancement of Paraprofessionals “grow your own” program, leads key initiatives, pursues funding to ensure sustainability of the partnerships, and oversees training, data collection, communication efforts and performs other Coordinator-level activities as assigned.

The Center for the Advancement of Paraprofessionals is a collaborative “grow your own” initiative between Willamette ESD, Western Oregon University and Chemeketa Community College to provide professional development opportunities, explore career trajectories, assist with navigating the teacher pathway continuum, identify financial assistance, provide mentoring opportunities, and emphasize culturally affirming strategies.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

The Program Coordinator- CAP should possess and demonstrate the following leadership skills and experiences:

• Develops a regional understanding of the educator work force needs and collaborates with district-based, college-based, and university-based “teacher pathway navigators”
• Plans, implements, and directs a comprehensive Grow Your Own (GYO) Pathway system to grow the licensed employee workforce within the ESD region, with particular focus on critical shortage areas and underrepresented groups
• Assists in guiding a regional approach in aligning resources and professional development to ensure equitable access for school districts and ESD staff
• Collaborates with school district and ESD human resources departments to develop strategies and pathways for aspiring educators
• Works with districts to implement a culturally responsive GYO program and recruitment and hiring process that supports new educators with a diversity of race, culture, language, gender, and age
• Collaborates with Chemeketa Community College and Western Oregon University to maintain a seamless transition for aspiring educators
• Collaborates with Willamette ESD departments (e.g., Special Education, School Improvement Services, Regional Educator Network) in planning educator professional development including a focus on culturally responsive pedagogy and implicit bias
• Provides organization, leadership, and technical assistance in implementing regional and district level networks to support educators new to the profession
• Coordinates Grow Your Own (GYO) activities
• Represents Willamette ESD at local, regional, and state recruitment events
• Establishes and maintains effective communication between the Educator Advancement Council (EAC), ESDs, participating school districts, higher education institutions and partner agencies
• Helps negotiate agreements with appropriate institutions/agencies to expand GYO recruitment and retention resources.
• Monitors the expenditure of funds distributed to CAP and GYO initiatives and collaborates with Business Services to submit reports to the EAC and other funding agencies as necessary
• Prepares reports and/or presentations for the Willamette ESD, EAC, member districts, and other relevant constituents
• Works collaboratively with CEIER staff on the collection of data to identify supports needed for educators incorporating Oregon’s Equity Lens to ensure a focus on increasing the number of BIPOC educators
• Works collaboratively with CEIER staff to measure the success of CAP/GYO initiatives
• Works closely with WESD staff, districts, and the regional educator network to develop and share resources, organize protocols, allocate tasks, and address gaps in services
• Develops and maintains a comprehensive knowledge of and communication with various teacher GYO pathways emerging across the state and nation.
• Regularly updates website/portal and responds to questions from potential candidates.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in human resources professional organizations.
• Displays creativity and vision in recommending new tactics and strategies.
• Performs other duties as assigned

Other

• Excellent oral and written communication skills
• Communicates effectively with diverse populations in a culturally relevant and responsive manner.
• Demonstrated commitment to continuous professional learning
• Creative problem-solving skills
• Demonstrated ability to manage budgets and optimize resources
• Demonstrated ability to manage budgets and optimize resources
  • Listening to understand diverse points of view
  • Soliciting input from others and responding to the input
  • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
  • Responding effectively to crisis situations
  • Advocates for and models antiracism practices
  • Able to articulate how systems and processes contribute to inequity
• Demonstrated ability to manage budgets and optimize resources
  • Maintaining good attendance.
  • Being punctual for all assigned activities.
  • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
  • Completes required paperwork in a specific time and manner.
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
• Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Maintains liaison role with component school districts, representatives of community agencies, professional organizations, and the public.
• Assists other ESD administrators and employees in meeting agency and program goals.
• Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

• Supervises WESD staff as assigned. Assist with interviewing, selection, training, orientation, and performance evaluations.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Master’s degree in PK-12 education, or a related field.

Oregon Teacher Standards & Practices Commission (TSPC) School Administrator License, or ability to obtain this license. Understanding of Oregon’s system of education service districts and how they support local school districts and the Oregon

Department of Education. Knowledge of the principles of Improvement Science and/or other continuous improvement methods. Experience supporting educators new to the profession and over their career lifespan. Recent successful experience facilitating groups responsible for improving school systems. Recent successful experience providing technical assistance, coaching and professional development. Demonstrated ability to collaborate with others to achieve common goals and to work across agencies, districts, and regions. Ability to develop collaborative relationships with community organizations to bolster the work of the Center. Successful experience specifically improving student, family and community engagement including understanding and utilization of best practices. Experience with multi-tiered systems of support. Understanding of, and sensitivity to, cultural differences as evidenced through culturally responsive teaching and/or facilitation practices. Demonstrated ability to collect, analyze and interpret different types of data. Demonstrated ability to compose and produce clear, coherent professional documents. Demonstrated ability to convene, organize, and facilitate groups in meetings and workshop settings including various online platforms. Ability to make decisions independently and to use initiative and judgment in accomplishing tasks following overall policies and objectives. Physical and mental attributes sufficient to perform essential functions. Ability to effectively use technology, including social media, to communicate with the network and public.

• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries, concerns or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail, spreadsheets, and presentation software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Travel within the state and WESD region. Overnight travel may be required, including some out-of- state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, supervising, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must follow established practice in flexing or obtain approval from their supervisor in advance of any schedule changes. This approval includes requests to use appropriate leave accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Professional Administrator license from Teacher Standards and Practices Commission and/or other certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

• Compliance with all safety rules, protocols, and procedures established at each specific work site.
• Completion of mandatory written reports after a safety or security incident.
• Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
• Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2022

Job Title: Program Coordinator – Migrant Education

Department: School Improvement Services

Reports To: Executive Director of School Improvement Services

Salary: Administrative salary schedule – 240 calendar days

JOB SUMMARY

Willamette Migrant Education identifies and provides services to migrant families with children ages 3-21 by working with families and school districts across Marion, Polk, Yamhill, Linn, Benton, and Lincoln counties. The Program Coordinator of the Migrant Education program will work directly with Region 16 Migrant Education program staff, district partners, and stakeholders. In an effort to meet the program's Annual Measurable Outcomes (AMOs), the Program Coordinator will be responsible for ensuring student access to Migrant Education Services including but not limited to Reading, Mathematics, School Readiness and Graduation/Services to Out-of-School Youth (OSY) and Summer School participation.

The Program Coordinator collaborates with a variety of stakeholders (such as district administrators, WESD staff, outside partners, and families) to accomplish program objectives and leverages resources to ensure desired results. In order to provide strategic professional learnings and supports for evolving needs, the Program Coordinator establishes rapport with relevant district staff and partners.

In addition, the Program Coordinator is responsible for the oversite of supplemental educational support, after-school programs, summer school, and parental involvement services to migrant farm workers and their children.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Following are examples of duties and responsibilities, neither all-inclusive nor restrictive. The position may not include all duties and responsibilities, or may have incidental assignments not specifically reflected in the examples. Knowledge, skill and ability statements included in the job description refer to the field of management and do not include references to technical knowledge, skills and abilities that may be required. Other duties may be assigned.

• Develop and manage program budgets.
• Serve as Migrant liaison for all partner counties.
• Work with school districts to develop supplemental instructional and support programs for migrant students in accordance with Title 1 C guidelines.
• Oversee student records and provide oversight for student records software program.
• Advise staff members on problems relating to policy, program and administration.
• Oversee the hiring, training and supervision of all Migrant program staff.
• Grant writing and implementation.
• Oversee data collection regarding student services and achievements.
• Maintain program records and prepare federal, state and local reports.
• Facilitate the local Parent Advisory Committees (PAC) in coordination with staff.
• Coordinate programs with participating local districts and other migrant education programs.
• Ensure compliance with federal, state and local mandates and guidelines.
• Conduct or attend meetings and trainings as appropriate to the program.
• Represent the WESD and the migrant education program at local, state and federal levels.
• Cooperate and collaborate with business, civic and other organizations to provide services and support for program activities and student needs.
• Provide leadership and direction for the migrant preschool program
• Provide leadership and direction for migrant and district summer schools
• Perform other reasonable duties that from time to time may be assigned to meet the usual and unusual demands placed on the organization.
• Comply with WESD Performance Standards.
• Ability to prioritize efforts and direct focus to issues most critical while maintaining momentum and remaining optimistic and positive with team members.
• Persistent, even in adversity; open to change and new information; able to adapt behavior and work methods in response to new information, changing conditions, or unexpected obstacles.
• Model effective integration of experiences, errors, and discoveries to drive organizational improvement.
• Recognize and be open about own strengths and weaknesses; pursue self- development both through informal opportunities and formal study; regularly seek and act on feedback from others and opportunities to master new knowledge.
• Willingness to take risks and fail as well as succeed; to discuss the failures in ways that are not offensive and to discuss the successes in ways that are inclusive of everyone involved.
• Accomplishes other related tasks as assigned by the Executive Director of School Improvement Services and/or the Superintendent.

Other

• Excellent oral and written communication skills
• Communicates effectively with diverse populations in a culturally relevant and responsive manner.
• Ability to work in a self-directed manner and support a school-based team
• Familiarity with analysis of student success metrics and development of improvement strategies
• Background in curriculum development, project management, strategic planning, and professional development
• Demonstrated commitment to continuous professional learning
• Must possess strong program leadership capabilities and excellent personnel skills
• Creative problem solving skills
• Demonstrated ability to manage budgets and optimize resources
• Professionally balances deadlines and priorities through sound decision-making and conflict resolution.
• Effectively builds and sustains positive professional and interpersonal relationships
• Coordinates activities with other departments, organizations and agencies in areas of mutual concern or interest
• Assures activity and decisions consistently consider diversity, equity and inclusion tenets
• Inspires colleagues, and builds a positive, productive work environment
• Seeks and uses input from others in planning and decision-making.
• Applies communication best practices
• Professionally balances deadlines and priorities through sound decision-making and conflict resolution
• Professionally balances deadlines and priorities through sound decision-making and conflict resolution
  • Seeking to understand diverse points of view
  • Soliciting input from others
  • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team
  • Responding effectively to crisis situations
  • Advocates for and models antiracism practices
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
• Must bring issues of non-compliance to the attention of the District.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Maintains liaison role with component school districts, representatives of community agencies, professional organizations and the public.
2. Assists other ESD administrators and employees in the performance of some or all of the above responsibilities and principle accountabilities.
3. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Responsible for the overall direction, coordination and evaluation of program. Carry out supervisory responsibilities in accordance with WESD’s policies and applicable laws. Interviews, selects and supervises ESD staff as assigned. Plans and assigns work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources. Monitors work through periodic reviews and/or evaluations. Determines subordinates' training needs and arranges for such training. Motivates subordinates to work effectively. Approves or disapproves recommendations from subordinate staff on personnel actions. Works with Human Resource Services to hear and resolve employee grievances, to determine the need for disciplinary action and either recommends or initiates such action.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Bachelor’s Degree from an accredited college or university (Master’s degree or higher preferred) in education or related field. Valid Oregon Teacher Standards & Practices Commission (TSPC) license with an endorsement in ESOL. Experience and knowledge working with diverse cultures and English Language Learners.
  • Valid TSPC Administrator License.
  • The following additional Experience is preferred:
  • Minimum of three (3) years’ prior teaching experience.
  • Prior experience in supervision and evaluation of staff. Excellent oral and written communication skills, strong organizational skills and proven skills in working collaboratively and productively in a team environment while building consensus among diverse groups, including department personnel and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Ability to develop and maintain supportive, cooperative relationships with families (if applicable), a variety of staff, and district administrators. Demonstrated ability to facilitate groups in meetings and workshop settings, solve problems, make decisions and engage others in creating a vision and designing and implementing programs to realize the vision.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Bilingual required and Bicultural preferred. Must be able to communicate fluently in English and Spanish, verbally and in writing. Ability to effectively present information and respond verbally to inquiries or complaints from parents, administrators, staff, students, and the public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports, business correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail.
• Other Skills and Abilities: Ability to work extended or flexible hours. Frequent travel within the state and WESD region. Overnight travel required, some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning the work accordingly. Uses equipment and budgetary resources to achieve department, agency or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear.

The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: June 2021

Job Title: Program Coordinator – Postsecondary Pathways

Department: School Improvement Services

Reports To: Director of Secondary Pathways

Salary: Administrative salary schedule – 260 calendar days

JOB SUMMARY

The Program Coordinator: Postsecondary Pathways provides strategic leadership and 
oversight for two regional initiatives: Willamette Promise, a dual credit program expanding 
access to college pathways, and Willamette Work Ready, a career-connected learning 
program that builds training and vocational pathways for students. This role collaborates with 
K–12 school districts, higher education institutions, local businesses, and industry partners to 
design and deliver high-quality opportunities that prepare students for both college and 
career success.

The Program Coordinator provides strategic direction for both programs, leads key initiatives, 
pursues funding to ensure long-term sustainability, oversees data collection and analysis, 
and manages communication and outreach efforts. By integrating academic and career 
pathways, the Program Coordinator ensures students gain the skills, knowledge, and 
credentials needed to thrive beyond high school.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

The Program Coordinator- Postsecondary Pathways should possess the following leadership skills and experiences:

1. Directs the administration of the Willamette Promise and Willamette Work Ready
   programs.
2. Coordinates the activities of the programs by developing and implementing policies, 
   procedures, and program priorities consistent with Board policy.
3. Determines priorities by evaluating the needs of target populations and assessing the 
   availability of human, fiscal and equipment resources needed to implement the program 
   effectively.
4. Manages program budgets including expenditures, data collection & analysis, reports, 
   and deliverables. 
5. Establishes reporting relationships and administrative controls over program and 
   support operations, encourages multiple points of view, recognizes thoughtful dissent, 
   and uses multiple opinions to resolve issues.
6. Collaborates with partners to develop and strengthen the ongoing relationships with WP 
   partners (K-12, higher education, business, and industry), other programs and 
   Willamette ESD departments.
7. Identifies funding opportunities and in-kind donations from industry, public agencies, and 
   private foundations to sustain the consortium and its programs.
8. Assesses, analyzes, and anticipates emerging trends and initiatives to adapt leadership 
   and program improvement strategies.
9. Reports regularly to Willamette Promise Advisory Board and attends relevant meetings; 
   presents at state and national levels.
10. Ensures compliance with applicable policies, laws, rules, and regulations.
11. Develops and implements program improvement objectives and strategies, guiding the
    team toward success in achieving the program’s mission and vision initiatives. 
12. Collaborates with the Oregon Department of Education and Higher Education 
    Coordinating Commission around Dual Credit and Career-Connected Learning 
    initiatives and partnership standards.
13. Supervises, assigns work, and evaluates performance of assigned staff.
14. Effectively builds and sustains positive professional and interpersonal relationships.
15. Coordinates activities with other departments, organizations, and agencies in areas of mutual concern or interest.
16. Performs other duties as assigned
17. Must bring issues of non-compliance to the attention of the District

Other

1. Demonstrates excellent oral and written communication skills in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
2. Establishes and maintains effective, culturally responsive communication with staff, students, parents and partners. 
3. Pursues ongoing professional learning and actively applies new knowledge to enhance leadership and program effectiveness.
4. Applies creativity and critical thinking to address challenges, resolve conflicts, and continuously improve systems and services.
5. Demonstrated ability to manage budgets and optimize resources.
6. Creates a positive work environment by:
   1. Seeking and valuing diverse perspectives through active listening and inclusive decision-making.
   2. Commitment to transparency, open communication, and healthy conflict resolution.
   3. Responding effectively to crisis situations
   4. Advocates for and models antiracism practices
7. Acts conscientiously by:
   1. Maintaining consistent attendance and punctuality.
   2. Communicates proactively regarding absences or schedule changes.
   3. Completes required documentation and reports accurately and within deadlines.
8. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Maintains liaison role with component school districts, representatives of community agencies, professional organizations, and the public.
2. Assists other ESD administrators and employees in meeting agency and program goals.
3. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Directs Interviews, selects, and supervises ESD staff as assigned.
2. Plans and assigns work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources.
3. Monitors work through periodic reviews and/or evaluations.
4. Determines staff’s training needs and arranges for such training.
5. Motivates staff to work effectively.
6. Approves or disapproves recommendations from support staff on personnel actions.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Master’s Degree with academic training in Education Administration or related field required. Oregon Teacher Standards & Practices Commission (TSPC) School Administrator License, or ability to obtain this license preferred. Minimum of five (5) years’ experience in public education, part of which must have been in teaching or supervising. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job. Familiarity with diversity, equity, and inclusion work. Experience and knowledge working with diverse cultures and English Language Learners. Excellent oral and written communication skills, strong organizational skills, and proven skills in working collaboratively and productively in a team environment while building consensus among diverse groups, including department personnel and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Ability to develop and maintain supportive, cooperative relationships with families (if applicable), a variety of staff, and district administrators. Demonstrated ability to facilitate groups in meetings and workshop settings, solve problems, make decisions, and engage others in creating a vision and designing and implementing programs to realize the vision.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries, concerns or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail, spreadsheets, and presentation software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Travel within the state and WESD region. Overnight travel may be required, including some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods, and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, supervising, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must follow established practice in flexing or obtain approval from their supervisor in advance of any schedule changes. This approval includes requests to use appropriate leave accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including 
  a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb, or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: November 2025

Job Title: Program Coordinator – Regional & K-12

Department: Special Education

Reports To: Director of Special Education

Salary: Administrative salary schedule – 240 calendar days

JOB SUMMARY

Coordinators manage one or more programs or administrative technical functions, including related supporting programs, where the qualifications require management knowledge and administrative ability to carry out the objectives and goals of the agency.

This position provides leadership to staff in the WESD service areas within Marion, Polk and Yamhill Counties. Individual must have prior Administrative experience with a focus on school-age Special Education. Coordinators may perform related work as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Following are examples of duties and responsibilities, neither all-inclusive nor restrictive. The position may not include all duties and responsibilities, or may have incidental assignments not specifically reflected in the examples. Knowledge, skill and ability statements included in the job description refer to the field of management and do not include references to technical knowledge, skills and abilities that may be required. Other duties may be assigned.

• Provides supervision and leadership to build a strong and collaborative team.
• Advocates and promotes the importance of Special Education Programs to WESD community partners, school district staff and families.
• Supports positive partnerships between WESD program administrators and staff.
• Supervises, evaluates and supports a variety of designated staff, following established agency guidelines.
• Collaborates in the design and implementation of program planning and in-service training as the position and circumstances require.
• Teams with other administrator in securing and maintaining safe and appropriate facilities appropriate for a variety of program staff and children to utilize.
• Ensures that procedures for ESD staff and district staff follow procedures that provide children with appropriate services from initial intake to transition.
• Develops budget recommendations and provides expenditure control on established budget for designated programs.
• Represents the Willamette ESD by attending and participating in local and state meetings and activities, including local advisory groups.
• Assists in the recruitment, selection, and recommendation for hiring personnel.
• Oversees completion of various reports required by federal, state, and regional programs.
• Acts as administrative representative from Willamette ESD at various special education meetings on specific students or related topics.
• Acts as a liaison between the director, districts, and program staff.
• Establishes positive rapport with surrounding school district staff. Maintains a cooperative working relationship between the Willamette ESD and the districts.
• Serves as a member of WESD’s Administrative Team, working cooperatively and collaboratively using good interpersonal skills to support the organizational goals established by the Superintendent.
• Provides prompt responses to requests for information about the services and policies of the Special Education Department.
• Maintains close contact with districts by school visitation, visibility, and availability.
• Keeps informed on legal requirements governing birth-21 special education and eligibility.
• Oversees the smooth functioning of WESD building sites as determined by the Director.
• Background in supervising behavior programs/schools, program development in behavior, mental health and life skills programs/classrooms.
• Previous experience in bringing forth major change or programmatic best practices to a school/class setting.
• Ability and experience interfacing with district representatives, providing training in best practice in behavioral methods, evidence based practices.
• Effectively collaborates and partners with other agencies to develop, and strengthen educational programs.
• Assesses, analyzes, and anticipates emerging trends in school improvement and initiatives in order to adapt leadership and implementation strategies.
• Maintains positive interactions with students, community, customers and staff.
• Communicates clearly with other staff and administration.
• Communicates complex information in a manner that is understandable to internal and external customers by receiving input on programs and providing information.
• Communicates complex information in a manner that is understandable to internal and external customers by receiving input on programs and providing information.
  • Tolerating others’ points of view
  • Soliciting input from others
  • Resolving conflict at the lowest level possible
  • Responding effectively to crisis situations.
• Ensures compliance with applicable policies, laws, rules and regulations.
• Completes required reports in a timely manner.
• Maintains appropriate certifications and training hours as required.
• Complies with applicable District, state, local and federal laws, rules and regulations.
• Attends work regularly and is punctual.
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook and Board Policies, and assists support staff to do the same.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Maintains liaison role with component school districts, representatives of community agencies, professional organizations and the public.
2. Assists other ESD administrators and employees in the performance of some or all of the above responsibilities and principle accountabilities.
3. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Interviews, selects and supervises ESD staff as assigned. Plans and assigns work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources. Monitors work through periodic reviews and/or evaluations. Determines subordinates' training needs and arranges for such training. Motivates subordinates to work effectively. Approves or disapproves recommendations from subordinate staff on personnel actions. Works with Human Resource Services to hear and resolve employee grievances, to determine the need for disciplinary action and either recommends or initiates such action.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Masters Degree with academic training in Special Education or related field. School Administrator License or ability to obtain one. Special Education and/or Handicap Learner Endorsement. Minimum five years’ experience in public education, part of which must have been in teaching or supervising in the field of special education. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Knowledge of best practices for students age birth-5 years. Excellent communication and customer relations skills. Strong organizational skills around the management of Regional and K-12 Special Education services. Proven skills in working collaboratively and productively in a team environment. Ability to develop financial plans and manage resources. Proven skill in building consensus among diverse groups, including department personnel, component school districts and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. A strong background in interpreting and implementing the requirements of IDEA and State of Oregon regulations regarding special education services. Ability to develop and maintain supportive, cooperative relationships with families, a variety of staff, and district administrators. Knowledge and experience in one or more of the following: PBIS, Mandt, CPS. Knowledge and experience of disabilities and accommodations in a variety of settings. Ability and experience interfacing with district representatives, providing training in educational practices, and in evidence based practices
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports, business correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute and apply rate, ratio and percent to practical situation. Ability to draw and interpret a variety of graphs.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail.
• Other Skills and Abilities: Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: June 2018

Job Title: Program Coordinator – School Improvement Services

Department: School Improvement Services

Reports To: Deputy Superintendent and Director of SIS

Salary: Administrative salary schedule – Range 3 – 240 calendar days

JOB SUMMARY

The School Improvement Coordinator will provide leadership to our School Improvement staff and will focus on improving teaching and learning in our region. Our services touch on all aspects of school improvement including: home school registry, threat assessment, curriculum development, migrant education, juvenile detention education, youth corrections, essential skills assessment, paraprofessional assessment, proficiency-based dual credit programs, and performs other Coordinator-level activities as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Following are examples of duties and responsibilities, neither all-inclusive nor restrictive. The position may not include all duties and responsibilities, or may have incidental assignments not specifically reflected in the examples. Knowledge, skill and ability statements included in the job description refer to the field of management and do not include references to technical knowledge, skills and abilities that may be required. Other duties may be assigned.

1. Excellent oral and written communication skills
2. Effectively builds and sustains positive professional and interpersonal relationships
3. Familiar with current State and National trends in school improvement
4. Working knowledge of Oregon’s P-20 systems
5. Microsoft suite, Google, webpage development, social media
6. Experience in managing budgets
7. Provide exceptional customer support to schools, districts and partners
8. Coordinate the Willamette Curriculum Coalition and associated regional professional development.
9. Coordinate with State agencies and ESD colleagues on providing technical assistance and professional development
10. Supervise regional ELL support staff and coordinate service delivery.
11. Provide assistance with staff development, curriculum, instruction and evaluation at youth corrections and juvenile detention programs.
12. Analyze student achievement data and recommend effective strategies for improvement.
13. Support WESD School Improvement Services initiatives including Willamette Promise
14. Directs the administration of the Department.
15. Coordinates activities with other departments, organizations and agencies in areas of mutual concern or interest.
16. Assumes responsibility for completing assignments given by supervisor and performs other related duties as directed by the Superintendent or Deputy Superintendent.
17. Building-level administrative experience
18. Organized and able to work independently and as a collaborative team member
19. Interest or expertise in brain research, cognitive development and social-emotional impacts on learning
20. Familiarity with state and federal programs reporting
21. Reflective practitioner
22. Creates a positive work environment by:
    1. Tolerating others' points of view
    2. Soliciting input from others
    3. Resolving conflict at the lowest level possible
    4. Responding effectively to crisis situations
23. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Provide training to staff and/or Agency.

SUPERVISORY RESPONSIBILITIES

1. Supervises WESD staff as assigned. Assist with interviewing, selection, training, orientation, and performance evaluations.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards, both WESD and State of Oregon, as outlined in the evaluation system and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Master’s degree or its equivalent (preferred) and a minimum of five (5) years of experience in leadership and/or administrative positions. Strong project leadership and management skills required. Proven skills in working collaboratively and productively in a team environment. Ability to develop financial plans and manage resources. Proven skill in building consensus among diverse groups, including department personnel, component school districts, and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports, business correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail.
• Other Skills and Abilities: Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: June 2017

Job Title: School Safety and Mental Health Coordinator

Department: School Improvement Services

Reports To: Executive Director of SIS

Salary: Administrator/Non-Rep/Confidential Salary Schedule – 260 calendar days

JOB SUMMARY

The School Safety & Mental Health School Improvement Coordinator will provide leadership to the School Safety and Mental Health team and will focus on providing our regional districts with training, communities of practice, and target district support to meet the goals of their Integrated Plans and Growth Targets. This position will work with the Teaching and Learning Coordinator to work cross-functionally drawing on team expertise to determine the best support for each district. The School Safety and Mental Health team provides services in all aspects of school improvement including threat assessment, suicide prevention, sexual incident response, trauma informed practices, safety in schools, social emotional skills, bullying prevention, counseling and mental health professionals’ communities of practice, attendance, targeted trainings and other services as outlined by our regional districts.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

The School Safety and Mental Health Coordinator should possess the following leadership skills and experiences:

1. Collaborates with and coordinates on behalf of a variety of stakeholders, such as district administrators, WESD staff, outside partners, and families to accomplish team objectives and leverage department resources to ensure positive outcomes and desired results.
2. Identifies current and future needs in school districts by analyzing community, district and student data to recommend effective strategies, training, and planning for improvement.
3. Manages budgets, grants, contracts, and other agreements.
4. Establishes rapport with relevant district staff, in order to understand district priorities and coordinate the team to provide strategic specialized services and supports.
5. Contributes to the department and agency’s effectiveness by identifying short-term and long-range priorities that must be addressed, providing key information and pertinent input into recommendations for the implementation of Integrated Guidance.
6. Keeps current with State and National trends in school improvement, safety, and mental and behavioral health.
7. Prepares reports on a variety of topics related to, but not limited to, school safety, mental health, behavioral health, attendance, and special education, for a variety of audiences by collecting, analyzing, and summarizing information and trends.
8. Follows all federal, state, and local legal requirements, including new legislation and advises agency leaders as needed
9. Supervises members of the School Safety and Mental Health Team and leads them to focus on continuous improvement in their work and for those they are supporting.
10. Supervises the Regional Crisis Response work.
11. Coordinates support for the Department and other agency programs including but not limited to the Willamette Career Academy, Lord High School, Mill Creek Academy, Migrant Education Program, Willamette Promise, and Control Tower with a focus on safety and mental health.
12. Effectively builds and sustains positive professional and interpersonal relationships.
13. Coordinates activities with other departments, organizations and agencies in areas of mutual concern or interest.
14. Ensures that all activity and decisions consistently adhere to the principles of equity, diversity and inclusion.
15. Inspires colleagues, and builds a positive, productive work environment.
16. Applies communication best practices to achieve effective project management.
17. Professionally balances deadlines and priorities through sound decision-making and conflict resolution.
18. Must bring issues of non-compliance to the attention of the District.
19. Performs other duties as assigned.

Other

1. Excellent oral and written communication skills
2. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
3. Demonstrated commitment to continuous professional learning
4. Creative problem-solving skills
5. Demonstrated ability to manage budgets and optimize resources
6. Creates a positive work environment by:
   1. Listening to understand diverse points of view
   2. Soliciting input from others and responding to the input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
   6. Able to articulate how systems and processes contribute to inequity
7. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
8. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
9. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
10. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Maintains liaison role with ODE, component school districts, representatives of community agencies, professional organizations, and the public.
2. Assists other ESD administrators and employees in meeting agency and program goals.
3. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Supervises WESD staff as assigned. Assists with interviewing, selection, training, orientation, and performance evaluations.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Bachelor’s degree from an accredited college or university, Master’s degree or higher in social work, counseling or education preferred. A minimum of five (5) years experience supporting mental health and behavior of school- aged children in public education OR mental health setting OR related behavioral sciences from an accredited institution. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job. Oregon TSPC Professional Administrator license or the ability to obtain one.
  • Continuing Education Credits on suicide risk assessment, treatment, and management preferred.
  • Licensure through Oregon Board of Licensed Professional Counselors & Therapists preferred.
  • Licensure through Oregon Board of Licensed Social Workers preferred Familiarity with diversity, equity, and inclusion work. Experience and knowledge working with diverse cultures and English Language Learners. Excellent oral and written communication skills, strong organizational skills, and proven skills in working collaboratively and productively in a team environment while building consensus among diverse groups, including department personnel and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Ability to develop and maintain supportive, cooperative relationships with families (if applicable), a variety of staff, and district administrators. Demonstrated ability to facilitate groups in meetings and workshop settings, solve problems, make decisions, and engage others in creating a vision and designing and implementing programs to realize the vision.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information and respond verbally to inquiries, concerns or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail, spreadsheets, and presentation software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Travel within the state and WESD region. Overnight travel may be required, including some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, supervising, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must follow established practice in flexing or obtain approval from their supervisor in advance of any schedule changes. This approval includes requests to use appropriate leave accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Professional Administrator license from Teacher Standards and Practices Commission and/or other certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2024

Job Title: Teaching and Learning Coordinator

Department: School Improvement Services

Reports To: Executive Director of School Improvement Services

Salary: Administrator/Non-Rep/Confidential Salary Schedule – 260 calendar days

JOB SUMMARY

The Teaching and Learning Coordinator will provide leadership to our Teaching and Learning Team and will focus on providing our regional districts with training, communities of practice, and target district support to meet the goals of their Integrated Plans and Growth Targets. This position with work with the School Safety and Mental Health Coordinator to work cross- functionally drawing on team expertise to determine the best support for each district. The Teaching and Learning team provides services in all aspects of school improvement including best practices in instruction, curriculum adoption, practices to improve students’ performance, social emotional learning, attendance, targeted trainings and other services as outlined by our regional districts.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

The Teaching and Learning Coordinator should possess the following leadership skills and experiences:

1. Collaborates with and coordinates on behalf of a variety of stakeholders such as district administrators, WESD staff, outside partners, and families to accomplish team objectives and leverage department resources to ensure positive outcomes and desired results
2. Identifies current and future needs in school districts by analyzing community, district and student data to recommend effective strategies, training, and planning for improvement.
3. Manages budgets, grants, contracts, and other agreements.
4. Establishes rapport with relevant district staff, in order to understand district priorities and coordinate the team to provide strategic specialized services and supports.
5. Contributes to the department and agency’s effectiveness by identifying short-term and long-range priorities that must be addressed, providing key information and pertinent input into recommendations for the implementation of Integrated Guidance.
6. Keeps current with State and National trends in school improvement, continuous improvement cycles, curriculum, instruction, assessment, social emotional learning and other relevant areas.
7. Prepares reports on a variety of topics related to, but not limited to, school improvement, continuous improvement cycles, curriculum, instruction, assessment, social emotional learning and other relevant areas, for a variety of audiences by collecting, analyzing, and summarizing information and trends.
8. Follows all federal, state, and local legal requirements, including new legislation and advises agency leaders as needed.
9. Supervises members of the Teaching and Learning Team and leads them to focus on continuous improvement in their work and for those they are supporting.
10. Supervises Willamette School Improvement Consortium work and leads the Regional School Improvement Leaders meetings.
11. Coordinates support for the Department and other agency programs including but not limited to the Willamette Career Academy, Lord High School, Mill Creek Academy, Migrant Education Program, Willamette Promise, and Control Tower with a focus on safety and mental health.
12. Effectively builds and sustains positive professional and interpersonal relationships.
13. Coordinates activities with other departments, organizations and agencies in areas of mutual concern or interest.
14. Ensures that all activities and decisions consistently adhere to the principles of equity, diversity, and inclusion.
15. Inspires colleagues, and builds a positive, productive work environment.
16. Applies communication best practices to achieve effective project management.
17. Professionally balances deadlines and priorities through sound decision-making and conflict resolution.
18. Must bring issues of non-compliance to the attention of the District.
19. Performs other duties as assigned

Other

1. Excellent oral and written communication skills
2. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
3. Demonstrated commitment to continuous professional learning
4. Creative problem-solving skills
5. Demonstrated ability to manage budgets and optimize resources
6. Creates a positive work environment by:
   1. Listening to understand diverse points of view
   2. Soliciting input from others and responding to the input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
   6. Able to articulate how systems and processes contribute to inequity
7. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
8. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
9. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
10. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Maintains liaison role with ODE, component school districts, representatives of community agencies, professional organizations, and the public.
2. Assists other ESD administrators and employees in meeting agency and program goals.
3. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Supervises WESD staff as assigned. Assists with interviewing, selection, training, orientation, and performance evaluations.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Bachelor’s degree from an accredited college or university, Master’s degree or higher in curriculum, instruction and assessment, or leadership education preferred. A minimum of five (5) years’ experience supervising teachers or instructional assistants in an instructional setting or similar supervision experience. Oregon TSPC Administrator license or the ability to obtain one is required. License issued by Oregon Board of Licensed Social Workers and Oregon TSPC Teacher license with endorsement(s) in Literacy, ESOL, SEL, Math or a related specialty area is preferred. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job. Familiarity with diversity, equity, and inclusion work. Experience and knowledge working with diverse cultures and English Language Learners. Excellent oral and written communication skills, strong organizational skills, and proven skills in working collaboratively and productively in a team environment while building consensus among diverse groups, including department personnel and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Ability to develop and maintain supportive, cooperative relationships with families (if applicable), a variety of staff, and district administrators. Demonstrated ability to facilitate groups in meetings and workshop settings, solve problems, make decisions, and engage others in creating a vision and designing and implementing programs to realize the vision.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information and respond verbally to inquiries, concerns or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports and District correspondence
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply professional knowledge and understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should have general knowledge of computer usage and ability to use e-mail, spreadsheets, and presentation software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Travel within the state and WESD region. Overnight travel may be required, including some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring, supervising, and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning work accordingly. Uses equipment and budgetary resources to achieve department, agency, or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must follow established practice in flexing or obtain approval from their supervisor in advance of any schedule changes. This approval includes requests to use appropriate leave accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Professional Administrator license from Teacher Standards and Practices Commission and/or other certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2024

Job Title: Program Coordinator – Willamette Promise

Department: Administration

Reports To: Director of School Improvement Services

Salary: Administrative salary schedule – 240 calendar days

JOB SUMMARY

The Program Coordinator provides overall strategic direction and organization for the Willamette Promise program, leads key initiatives, pursues funding to ensure sustainability of the partnerships, and oversees training, data collection, communication efforts and performs other Coordinator-level activities as assigned.

The Willamette Promise (WP) is a collaboration among 44 school districts in Marion, Polk, Yamhill, Clatsop, Columbia, Tillamook, Washington, and Multnomah counties, Willamette Education Service District, Western Oregon University, Oregon Institute of Technology, Corban University, Chemeketa Community College and the South Metro-Salem STEM Partnership.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Following are examples of duties and responsibilities, neither all-inclusive nor restrictive. The position may not include all duties and responsibilities, or may have incidental assignments not specifically reflected in the examples. Knowledge, skill and ability statements included in the job description refer to the field of management and do not include references to technical knowledge, skills and abilities that may be required. Other duties may be assigned.

• Directs the administration of the WP program
• Coordinates the activities of the program by developing and implementing policies, procedures and program priorities consistent with Board policy
• Determines priorities by evaluating the needs of target populations and assessing the availability of human, fiscal and equipment resources needed to implement the program effectively
• Prepares or directs the preparation of budget for the program
• Controls expenditures within the approved budget; oversees the expenditure of grant funds, including management, communication, data collection & analysis, evaluation, reports, budgets and deliverables
• Establishes reporting relationships and administrative controls over program and support operations, encourages multiple points of view, recognizes thoughtful dissent and uses multiple opinions to resolve issues
• Collaborates with partners to develop and strengthen the ongoing relationships with WP partners (K-12, higher education, business and industry), other programs and Willamette ESD departments
• Identifies funding opportunities and in-kind donations from industry, public agencies, and private foundations to sustain the consortium and its programs
• Creates and implements program improvement goals and strategies designed to promote the success of every student
• Assesses, analyzes, and anticipates emerging trends and initiatives in order to adapt leadership and program improvement strategies
• Reports to the Willamette Promise Advisory Board on a monthly basis
• Attends monthly meetings of the Willamette ESD Board of Directors, as needed
• Makes presentations about the program at the state and national level
• Ensures compliance with applicable policies, laws, rules and regulations
• Interviews and recommends personnel for hire
• Supervises and evaluates performance of assigned staff
• Plans, assigns and coordinates work of assigned staff
• Performs other work as assigned

Other

• Effectively builds and sustains positive professional and interpersonal relationships
• Coordinates activities with other departments, organizations and agencies in areas of mutual concern or interest
• Assures activity and decisions consistently considering diversity, equity and inclusion tenets
• Inspires colleagues, and builds a positive, productive work environment
• Seeks and uses input from others in planning and decision-making
• Applies communication best practices to achieve effective project management
• Professionally balances deadlines and priorities through sound decision-making and conflict resolution
• Professionally balances deadlines and priorities through sound decision-making and conflict resolution
  • Tolerating others' points of view
  • Soliciting input from others
  • Resolving conflict at the lowest level possible
  • Responding effectively to crisis situations
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Maintains liaison role with component school districts, representatives of community agencies, professional organizations and the public.
2. Assists other ESD administrators and employees in meeting agency and program goals.
3. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Interviews, selects and supervises ESD staff as assigned. Plans and assigns work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources. Monitors work through periodic reviews and/or evaluations. Determines subordinates' training needs and arranges for such training. Motivates subordinates to work effectively. Approves or disapproves recommendations from subordinate staff on personnel actions. Works with Human Resource Services to hear and resolve employee grievances, to determine the need for disciplinary action and either recommends or initiates such action.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Master’s Degree with academic training in Education Administration or related field. Oregon Teacher Standards & Practices Commission (TSPC) School Administrator License, or ability to obtain this license. Minimum of five (5) years’ experience in public education, part of which must have been in teaching or supervising. Such alternatives to the above qualification as the Board may find appropriate and acceptable. Excellent oral and written communication skills, strong organizational skills and proven skills in working collaboratively and productively in a team environment while building consensus among diverse groups, including department personnel and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Ability to develop and maintain supportive, cooperative relationships with families (if applicable), a variety of staff, and district administrators. Demonstrated ability to facilitate groups in meetings and workshop settings, solve problems, make decisions and engage others in creating a vision and designing and implementing programs to realize the vision.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information in one-on-one and group situations. Ability to verbally respond to common inquiries or complaints from students, parents, regulatory agencies or members of the community. Ability to read and interpret documents such as policies, budgets, rules and procedure manuals. Ability to write clear, concise and complete reports and correspondence as well as more formal communication.
• Mathematical Skills: Ability to accurately and quickly add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to analyze data, to draw sound conclusions, to develop and implement plans and procedures for improvement and/or correction..
• Computer Skills: General knowledge of computer usage and ability to use e-mail. Some positions may require knowledge of specific computer software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Frequent travel within the state and WESD region. Overnight travel required, some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning the work accordingly. Uses equipment and budgetary resources to achieve department, agency or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: June 2020

Job Title: Regional Educator Network (REN) Coordinator

Department: The Center for Education Innovation, Evaluation and Research (CEIER)

Reports To: Chief Research Officer

Salary: Admin salary schedule – 240 calendar days

JOB SUMMARY

This position works with the Willamette and South Coast ESD Regional Educator Network (REN) to advance the goals of the Educator Advancement Council (EAC).

The REN Coordinator facilitates and manages the activities of the REN with guidance from its members and the ESDs as the sponsoring organizations. The Coordinator works in all aspects of the design, creation and oversight of work in the Educator Advancement Continuum, as defined by the EAC and determined regionally by REN members. The Coordinator uses skills and experience in the areas of educator preparation and development, group facilitation, consensus building, continuous improvement methodology, and equity.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Develops a regional understanding of the Oregon Equity Lens and assists in guiding the regional educator network in aligning resources and professional development to ensure equitable outcomes for students
• Collaborates on the collection of data to identify supports needed for educators and focuses on the achievement gap for our historically underserved students
• Leads professional development planning with a focus on culturally responsive pedagogy and implicit bias in every aspect of the work
• Provides organization, leadership and technical assistance in implementing regional and district level networks to support educators new to the profession
• Coordinates Regional Educator Network (REN) activities
• Establishes and maintains effective communication between the Educator Advancement Council (EAC), ESDs, participating districts, and partner agencies
• Convenes and facilitates regular meetings of REN members and ensures the timely dissemination of information pertinent to REN initiatives
• Collaborates with the EAC to support the REN in the implementation of best practices to support the educator advancement continuum
• Monitors the expenditure of funds distributed to REN initiatives and collaborates with Business Services to submit reports to the EAC as necessary
• Facilitates the collection of data necessary to identify supports needed for educators new to the profession and to demonstrate the progress of the individual initiatives
• Prepares reports and/or presentations for the EAC, REN Coordinating Council, member districts, and other relevant constituents
• Supports regions in the understanding and implementation of the Oregon Equity Lens as it relates to the EAC and all network activities
• Develops, coordinates and/or facilitates professional development activities pertaining to all network activities
• Works collaboratively with other CEIER staff to align regional professional development activities
• Performs other work as assigned

Other

• Excellent oral and written communication skills
• Communicates effectively with diverse populations in a culturally relevant and responsive manner.
• Ability to work in a self-directed manner and support a school-based team
• Familiarity with analysis of student success metrics and development of improvement strategies
• Background in curriculum development, project management, strategic planning, and professional development
• Demonstrated commitment to continuous professional learning
• Must possess strong program leadership capabilities and excellent personnel skills
• Creative problem solving skills
• Demonstrated ability to manage budgets and optimize resources
• Professionally balances deadlines and priorities through sound decision-making and conflict resolution.
• Effectively builds and sustains positive professional and interpersonal relationships
• Coordinates activities with other departments, organizations and agencies in areas of mutual concern or interest
• Assures activity and decisions consistently consider diversity, equity and inclusion tenets
• Inspires colleagues, and builds a positive, productive work environment
• Seeks and uses input from others in planning and decision-making.
• Applies communication best practices
• Professionally balances deadlines and priorities through sound decision-making and conflict resolution
• Professionally balances deadlines and priorities through sound decision-making and conflict resolution
• Seeking to understand diverse points of view
• Soliciting input from others
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team
• Responding effectively to crisis situations
• Advocates for and models antiracism practices
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
• Must bring issues of non-compliance to the attention of the District.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Maintains liaison role with component school districts, representatives of community agencies, professional organizations and the public.
2. Assists other ESD administrators and employees in meeting agency and program goals.
3. Attends in-service trainings, staff meetings and completes required paperwork in a timely manner.

SUPERVISORY RESPONSIBILITIES

1. Supervises WESD staff as assigned. Assist with interviewing, selection, training, orientation, and performance evaluations.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards of the WESD, and the State of Oregon.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Master’s degree in PK-12 education, or a related field. Willingness to obtain a valid TSPC Administrator License. Understanding of Oregon’s system of education service districts and how they support local school districts and the Oregon Department of Education. Knowledge of the principles of Improvement Science and/or other continuous improvement methods. Experience supporting educators new to the profession and over their career lifespan. Recent successful experience facilitating groups responsible for improving school systems. Recent successful experience providing technical assistance, coaching and professional development. Demonstrated ability to collaborate with others to achieve common goals and to work across agencies, districts, and regions. Ability to develop collaborative relationships with community organizations in order to bolster the work of the network. Successful experience specifically improving student, family and community engagement including understanding and utilization of best practices. Experience with multi-tiered systems of support Understanding of, and sensitivity to, cultural differences as evidenced by the use of culturally responsive teaching and/or facilitation practices. Demonstrated ability to collect, analyze and interpret different types of data. Demonstrated ability to compose and produce clear, coherent professional documents. Demonstrated ability to convene, organize, and facilitate groups in meetings and workshop settings including various online platforms. Ability to make decisions independently and to use initiative and judgment in accomplishing tasks following overall policies and objectives. Physical and mental attributes sufficient to perform essential functions. Ability to effectively use technology, including social media, to communicate with the network and public.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information in one-on-one and group situations. Ability to verbally respond to common inquiries or complaints from students, parents, regulatory agencies or members of the community. Ability to read and interpret documents such as policies, budgets, rules and procedure manuals. Ability to write clear, concise and complete reports and correspondence as well as more formal communication.
• Mathematical Skills: Ability to accurately and quickly add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to analyze data, to draw sound conclusions, to develop and implement plans and procedures for improvement and/or correction..
• Computer Skills: General knowledge of computer usage and ability to use e-mail. Some positions may require knowledge of specific computer software.
• Other Skills and Abilities: Ability to work extended or flexible hours. Frequent travel within the state and WESD region. Overnight travel required, some out-of-state. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning the work accordingly. Uses equipment and budgetary resources to achieve department, agency or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear.

The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: September 2021

Job Title: Senior Accountant

Department: Business Services

Reports To: Executive Director of Business Services

Salary: Non-Rep Range 4 – 240 calendar days

JOB SUMMARY

Provides financial analysis, internal control review, internal agency budget support, software training, payroll monitoring, outside agency business manager support.

Equity & Inclusion: This position requires commitment to and demonstration of equitable and inclusive practices in education and demonstrates an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

The Senior Accountant should possess the following leadership skills and experiences:

• Support partner school districts and provide services to those districts including mentoring and training of district business managers and completion of financial accounting and budgeting activities for districts.
• Work collaboratively with WESD program staff in relation to grant programs, compliance and accounting issues along with providing fiscal support.
• Oversee fiscal training programs, identify training needs, and develop/present fiscal training.
• Assist WESD and partner school districts in estimating costs relative to labor negotiations.
• Review and recommend internal control procedures to assure timely, accurate and complete payrolls, accounts payable and accounting transactions. Investigate audit discrepancies and recommend internal control procedures to prevent reoccurrence. Provide training and support to staff members and ensure written procedures accurately reflect current accounting and financial reporting activities and requirements.
• Identify opportunities to improve or enhance payroll and accounting processes, procedures and communication paths that impact the Business and Human Resources departments, and work collaboratively with HR staff to develop improvements, efficiencies and other practices that will benefit both departments and the WESD.
• Monitor budget-position control. Overseas calculation, distribution and implementation of staff allocations.
• Recommend process improvements to ensure integrity and timeliness of financial transactions and serve as a subject matter expert for accounting, budget and grant teams.
• Maintain an up-to date knowledge of federal, state, local and other funding source compliance, regulations, and laws.
• Keep current on rules, regulations, policies and procedures of the WESD.
• Assist in annual budget preparation and annual financial audit including compiling year-end reports, work papers and analysis necessary.
• Prepare financial projections and budgets, review and approve expenditures and journal entries, actual vs. budget reporting, review/monitor individual grants and transactions for compliance with private, local, state and federal funding requirements.
• Review and approve expenditures and journal entries for assigned grant portfolio, ensuring grant compliance and allowability.
• Identify professional strengths and limitations and sets and meets performance goals.
• Create a positive work environment by:
  • Seeking to understand diverse points of view
  • Soliciting input from others
  • Demonstrating a commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team
  • Resolving conflict at the lowest level possible
  • Responding effectively to crisis situations
• Follow WESD procedures, especially as outlined in the Staff Handbook, and assist support staff to do the same.
• Work closely with peers to strengthen departmental teaming in order to accomplish common goals.
• Bring issues of non-compliance to the attention of the District.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Bachelor’s Degree in Accounting and three (3) years or more of related experience. Strong grasp of governmental accounting and the ability to share and apply that knowledge both within the ESD and with component school districts. A Master’s degree or Certified Public Accountant (CPA), Certified Management Accountant (CMA), Certified Internal Auditor (CIA) or similar certification may substitute for two years of the required experience. Any other combination of education, training and experience which demonstrates the candidate is likely to possess the skill, knowledge, ability and trait characteristics essential for this classification may be considered. School district or ESD experience preferred. Experience in eFinance and Infinite Visions software preferred.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should be proficient with word processing, database, accounting, and payroll software, Internet and e-mail.
• Other Skills and Abilities: Ability to type at least 50 words per minute.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, they must follow established practice in flexing or obtain approval from their supervisor in advance of any schedule changes. This approval includes requests to use appropriate leave accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon driver's license

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel, and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low. The employee is occasionally exposed to wet or humid conditions, outdoor weather conditions.

SAFETY REQUIREMENTS

• Compliance with all safety rules, protocols, and procedures established at each specific work site.
• Completion of mandatory written reports after a safety or security incident.
• Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
• Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: September 2022

Job Title: Senior Analyst

Department: Center for Education Innovation, Evaluation and Research

Reports To: Chief Research Officer

Salary: Non-Represented salary schedule – Range 6 – 240 calendar days

JOB SUMMARY

The Senior Analyst is responsible for providing oversight and coordination of all activities related to externally funded projects within the Center for Education Innovation, Evaluation & Research. The Senior Analyst works with other Center staff as well as partners with education professionals, schools, school districts, state agencies, other ESDs, WESD administrators and staff. The Senior Analyst is responsible for providing content expertise, analysis and create data- based decisions around economic impacts, customer needs, and utilization trends. This position is responsible for ensuring the accomplishment of all project timelines, deliverables, goals, objectives, and outcomes. This position will conduct independent analysis of all aspects of program/project evaluations, professional development, technical assistance, report generation and dissemination.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.