Classified Job Descriptions

Job Title: Academic Teaching Assistant

Department: Secondary Partnerships

Reports To: Willamette Career Academy Principal

Salary: Classified Salary Schedule – Range 14 – 187 calendar days

JOB SUMMARY

The Academic Teaching Assistant position at the WCA will support students and staff in multiple CTE (Career and Technical Education) programs. This position will work within the Willamette Career Academy in Salem, OR. The WCA serves and provides half-day, career- focused programs to 11th and 12th graders from 19 different high schools across Marion, Polk, Linn, and Yamhill counties. The Willamette Career Academy is designed to emphasize innovation, informed by student and industry input. The Willamette Career Academy prepares students for in-demand jobs and provides access to further education and training in career pathways.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Assist in overseeing both the classroom and lab areas for multiple WCA programs.
2. Build relationships with WCA students to support them in academic and career goals.
3. Coordinate supervision and duty schedule with teachers and administration.
4. Communicate effectively with students, staff, and the general public.
5. Supervise students during passing times, as needed.
6. Assist in establishing and maintaining a positive learning environment.
7. Assist in evaluation and specifying direction of instruction to maximize each student’s potential.
8. Maintain accurate data on student progress.
9. Assist in administering and scoring formal and informal assessments.
10. Implement behavioral management strategies using the emphasis and techniques that have been outlined by the teacher.
11. Provide IEP teams with relevant information and data as required.
12. Assist in organizing and preparing a variety of instructional materials.
13. Work collaboratively with other staff members and assists in the successful operation of the school.
14. Participate in professional development activities as required.
15. Promote positive image of the Willamette Career Academy and its programs.
16. Assist in teaching classes as assigned, following approved course outlines.
17. Maintain Willamette Career Academy facilities and equipment.
18. Encourage creative and critical thinking.
19. Facilitate learning that applies to and enriches student lives.
20. Must bring issues of non-compliance to the attention of the District.
21. Perform other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by: ○ Listening to understand diverse points of view ○ Soliciting input from others and responding to the input ○ Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families ○ Responding effectively to crisis situations ○ Advocates for and models antiracism practices ○ Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by: ○ Maintaining good attendance. ○ Being punctual for all assigned activities. ○ Notifying appropriate staff and others of absences and schedule changes in a timely manner. ○ Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Attend in-service trainings.
2. Attend staff meetings.
3. Maintain inventory as requested by licensed teacher.
4. Complete required paperwork and communication log(s) in a timely and accurate manner.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School Diploma or equivalent (GED), and experience working in a K-12 environment; with experience in high school (grades 9-12) preferred. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: December 2024

Job Title: Administrative Assistant

Department:

Reports To:

Salary: Classified salary schedule – Range 15 – 250 calendar days

JOB SUMMARY

Provides administrative secretarial and clerical support to a department head or program(s).

Equity & Inclusion: This position requires commitment to and demonstration of equitable and inclusive practices in education, and demonstrates an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Establishes a schedule that is flexible and responsive to shifting priorities.
3. Assists in monitoring and maintaining work schedules. Inputs appointments, closely coordinates scheduling priorities and resolves scheduling conflicts.
4. Assists in prioritizing and tracking the completion of a variety of projects and activities.
5. Coordinates the work schedule and activities of assigned clerical staff.
6. Assists in coordinating necessary space, supplies and office equipment for new employees.
7. Schedules and arranges for set-up, catering and technology needs for various meetings.
8. Maintains spreadsheets, databases and documents on program activities.
9. Prepares a variety of draft documents, forms and reports; follow through with revisions; obtains signatures and processes appropriately.
10. Establishes, maintains and manages a variety of records; monitors disbursements and expenses against authorized budget; processes invoices, miscellaneous billings and payment requests; reviews financial reports and alerts appropriate staff to any areas of concern.
11. Maintains current and historical knowledge of projects, policies, procedures, personnel and services.
12. Establishes and maintains a variety of files and filing systems; retrieves information, files and purges records as necessary.
13. Sorts, reviews and distributes mail and monitors paper flow requiring signatures/approvals/reviews/comments.
14. Assists with the completion of activities across departments within the agency, including the office of the superintendent, human resources, the business office, facilities and technology.
15. Completes delegated paperwork and projects according to department's/program’s needs, agency procedures and deadlines.
16. Operates a variety of standard office machines and equipment such as calculator, photocopier, computer, scanner, etc.
17. Provides administrative support for general external/internal inquiries; responds appropriately in a timely manner with accurate information.
18. Conducts regular analysis of office systems for completion and accuracy of tasks within the department and utilizes information to recommend improvements.
19. Collects and generates data, records and reports and summarizes this information so that it can be used to inform staff of decisions by the department head or other staff.
20. Develops and implements new ways to collect critical information utilizing technology.
21. Ensures all new assigned staff members are adequately trained and oriented on all relevant systems and procedures.
22. Gathers information from a variety of sources and updates documents, databases and organization/flow charts.
23. Determines appropriate retention period for files and other records.
24. Fields and facilitates a variety of correspondence on behalf of other staff in a clear and professional manner.
25. Screens telephone calls, takes accurate messages, and determines priorities with department head and/or program staff. In their absence, follows up as directed and on own initiative.
26. Generates written correspondence, memoranda, agendas, meeting minutes and reports that are well organized and grammatically correct.
27. Serves as initial contact for department head and key staff.
28. Routes messages and telephone calls appropriately.
29. Notifies department head when issues arise involving administrative clerical duties and resolves issues when possible.
30. Identifies professional strengths and limitations and sets and meets performance goals.
31. Creates a positive work environment by:
1. Tolerating others' points of view
2. Soliciting input from others
3. Resolving conflict at the lowest level possible
4. Responding effectively to crisis situations
32. Acts conscientiously by:
1. Maintaining good attendance.
2. Being punctual for all classes and meetings.
3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
4. Completes required paperwork in a specific time and manner.
33. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
34. Works closely with peers to strengthen departmental teaming in order to accomplish common goals.
35. As assigned, assists agency staff at conferences; assists at other Willamette ESD functions as necessary (COSA, WESD Annual Staff Meeting, summer BBQ, etc.).
36. Serves in lead role for other support staff and temporary agency staff related to department and/or program activities.
37. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, school district staff and the public.
38. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
39. Must bring issues of non-compliance to the attention of the District.
40. Perform other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
• Listening to understand diverse points of view
• Soliciting input from others and responding to the input
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
• Responding effectively to crisis situations
• Advocates for and models antiracism practices
• Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
• Maintaining good attendance.
• Being punctual for all assigned activities.
• Notifying appropriate staff and others of absences and schedule changes in a timely manner.
• Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Drives to various sites to purchase supplies.
2. Moves office equipment.
3. Unpacks, organizes and distributes supply orders.
4. Serves as back-up to other clerical staff.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent (GED), Associate's degree (A.A.) from a two-year college or technical school preferred; and six months to one year related experience and/or training; or equivalent combination of education and experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally to inquiries or complaints from parents, administrators, staff, students, and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write reports, business correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; sit and use hands for fine manipulation, to handle or feel. The employee is frequently required to stand, walk and reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2023

Job Title: Application Developer

Department: Technology

Reports To:

Salary: Classified Salary Schedule – Range 26 – Calendar Days

JOB SUMMARY

Leads small teams in a variety of programming support projects in a client/server environment.

Directs other technical personnel in software principles and systems architecture; relational database concepts; and object-oriented programming techniques which are applied to program design.

Prepares documentation, reports and manuals for technical and non-technical audiences.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Attends training classes, both internal and external, to increase employee's understanding of this field and the technology used.
3. Schedules and organizes multiple tasks and sets priorities in order for deadlines.
4. Troubleshoots database issues.
5. Coordinates programming projects.
6. Performs programming duties in conjunction with the development or modification of a system.
7. Provides technical programming assistance to staff as requested.
8. Applies object-oriented programming concepts to program design.
9. Develops systems and programs specifications.
10. Trains users in the operation of data processing systems.
11. Assumes responsibility for completing assignments given by supervisor.
12. Prepares documentation as assigned which may include procedure manuals, standards manuals, policy manuals and operations documentation.
13. Participates in and contributes to peer reviews of work performed and actions taken.
14. Analyzes and defines user requirements.
15. Communicates clearly with other staff and administration.
16. Responds in a clear and timely manner to telephone calls for assistance from agency staff/customers regarding computer hardware, software and/or network problems.
17. Writes technical reports, documentation and instructional manuals for operations and users.
18. Communicates effectively with technical and non-technical individuals.
19. Identifies professional strengths and limitations and sets and meets performance goals.
20. Creates a positive work environment by:
    1. Tolerating others' points of view
    2. Soliciting input from others
    3. Resolving conflict at the lowest level possible
    4. Responding effectively to crisis situations
21. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
22. Maintains, moves and installs equipment.
23. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
24. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
25. Must bring issues of non-compliance to the attention of the District.
26. Perform other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent (GED), plus three years’ experience in the computer field such as computer operations, desktop support, mainframe programming, technical support, or any other combination of work that demonstrates aptitude for working with computers and handling technical issues; Associate's degree (AA) from a two-year college or technical school and one year's experience in the computer field preferred; or equivalent combination of education and experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including possession of or ability to obtain valid Oregon driver's license and any of the following certifications: those certifications obtained through the Microsoft Certified Professional Program, Cisco Internet working Certification Program, American Management Association or any other approved information technology certification.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: October 2025

Job Title: Application Developer – SIS

Department: School Improvement Services

Reports To: Coordinator

Salary: Classified Salary Schedule – Range 19 – 250 Calendar Days

JOB SUMMARY

Provides programming support for a variety of projects related to student/parent/community involvement, outreach and communication.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Develops program outreach based on student, parent, and community input.
3. Develops systems to efficiently accomplish all aspects of community outreach and maps the flow of communication to target audiences including digital and visual projects.
4. Develops materials to support community outreach goals.
5. Creates multimedia communication materials using Adobe Creative Suite including Photoshop, InDesign, Illustrator and/or other video editing software programs.
6. Maintains program website.
7. Provides technical programming assistance to department staff as requested.
8. Assumes responsibility for completing assignments given by supervisor.
9. Prepares and occasionally performs presentations to community groups, advisory boards and interagency committees, and establishes and maintains liaison with similar personnel engaged in other programs and agencies.
10. Prepares documentation as assigned which may include procedure manuals, standards manuals, policy manuals and operations documentation.
11. Participates in and contributes to peer reviews of work performed and actions taken.
12. Identifies professional strengths and limitations and sets and meets performance goals.
13. Creates a positive work environment by:
1. Tolerating others' points of view
2. Soliciting input from others
3. Resolving conflict at the lowest level possible
4. Responding effectively to crisis situations
14. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
15. Maintains, moves and installs equipment.
16. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
17. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
18. Must bring issues of non-compliance to the attention of the District.
19. Perform other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
• Listening to understand diverse points of view
• Soliciting input from others and responding to the input
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
• Responding effectively to crisis situations
• Advocates for and models antiracism practices
• Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
• Maintaining good attendance.
• Being punctual for all assigned activities.
• Notifying appropriate staff and others of absences and schedule changes in a timely manner.
• Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent (GED), plus three years' experience in community outreach, nonprofit, or communications; or other combination of work that demonstrates aptitude for working with computers and digital design; Associate's degree (AA) from a two-year college or technical school preferred; or equivalent combination of education and experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate verbally and in writing fluently in English. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk, hear, sit, use hands for fine manipulation, handle or feel and reach with hands and arms. The employee is frequently required to walk, stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2023

Job Title: Behavior Intervention Coach

Department: Special Education

Reports To: Special Education Coordinator

Salary: Classified salary schedule – Range 20 – 190 calendar days

JOB SUMMARY

The Behavior Intervention Coach (BIC) works to create positive behavior settings with students from grades 1 through 12 who have educational and emotional disabilities. The position is responsible for providing individual and small group skill building. The BIC must be able to collect and chart behavioral data and provide liaison services to teachers and therapists regarding student management issues, behavioral problems, and tracking. The BIC possesses knowledge and skills to perform essential functions and key responsibilities in an exemplary manner. The BIC has the experience and ability to train others in each of these areas, across settings and student populations, and helps build capacity in districts and schools.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Supports Positive Behavior Supports (PBIS) and Collaborative Problem Solving (CPS) in the school setting
3. Possesses knowledge and demonstrates competency in utilization of the de-escalation continuum.
• Escalation
• De-escalation
• Establish rapport
• Problem solve to teach alternative behavior
• Re-integration of student into educational setting
• Transitions to LRE
• Options
• Data collection and synthesis
4. Assists in developing programs and/or activities to promote positive student behavior, as well as intervention strategies, to include a working knowledge of the Collaborative Problem Solving Model.
5. Collects and reviews data related to school behavior plans.
6. Responsible for all CPS and behavior data and summarizes for building administrator.
7. Responsible for creating and implementing individual contracts and safety plans.
8. Works closely with other school personnel to provide interventions to better meet students’ needs.
9. Works with referred students and their teacher for the purpose of modifying inappropriate behavior.
10. Consults with, and assists therapists, school staff and parents in developing student interventions.
11. Assists with supervision of students as requested by administrator.
12. Facilitates Positive Behavior Supports for building.
13. Organizes Positive Actions school wide weekly assemblies and/or recognition of pro-social student behaviors in the school setting.
14. Facilitates bus riding group and models appropriate transition skills.
15. Facilitates “friendship skills” group to teach interpersonal conflict resolution.
16. Facilitates gang prevention group in conjunction with outside service providers.
17. Facilitates community service group for students needing to make reparations.
18. Facilitates lunch social group for students (to learn pro-social cafeteria behavior).
19. Communicates clearly and positively with staff, specialists and administrators.
20. Maintains appropriate professional boundaries.
21. Generates written correspondence and reports that are well organized and grammatically correct.
22. Clearly communicates in writing on required and requested documentation such as student progress and other monitoring data.
23. Identifies professional strengths and limitations and sets and meets performance goals.
24. Creates a positive learning environment by:
1. Tolerating others points of view.
2. Soliciting input from others.
3. Resolving conflict at the lowest levels possible
4. Responding effectively to crisis situations.
5. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook.
25. Supports teachers and administrators in re-entry meetings.
26. Supports the positive behaviors and skill building in students.
27. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
28. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
29. Must bring issues of non-compliance to the attention of the District.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Participates in school activities, trainings, and staff meetings as directed.
2. Answers telephone calls.

SUPERVISORY RESPONSIBILITIES

None.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: AA accepted or prefer Bachelors Degree from an accredited University. Significant experience working in a behavior milieu also accepted. PBIS and CPS trained and supported.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; Ability to remain professional and not personalize threatening behavior by students (verbal and physical); Ability to work with therapist and teacher to form interventions based on behavioral data; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally and in writing. Ability to collect and summarize data clearly and concisely in written form. Ability to interact with difficult students in a positive manner. Ability to verbally respond effectively to the most sensitive inquiries or complaints. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to the staff or administrators. Ability to read, analyze and interpret the most complex written documents. Ability to write speeches and articles using original or innovative techniques or style.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Computer Skills: General knowledge of computer usage and ability to use word processing, spreadsheet, contract management and database software, E-mail and the Internet.
• Other Skills and Abilities: Vehicle (van) training, Ability to complete Mandt training and to carry out Mandt interventions; Ability to obtain CPR and First Aid card; Ability to obtain type 10 vehicle certification.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; sit; use hands for fine manipulation, handle or feel. The employee is frequently required to stand and sit. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2018

Job Title: Behavior Intervention Coach - Bilingual - EI.ECSE

Department: Special Education

Reports To: Special Education Coordinator

Salary: Classified Salary Schedule – Range 20 – 190 calendar days

JOB SUMMARY

The Behavior Intervention Coach (BIC) works to support inclusive environments for children ages birth-5. The position is responsible for providing individual and small group training and coaching. The BIC must be able to collect and chart data, and coordinate with teachers and specialists. The BIC possesses knowledge and skills to perform essential functions and key responsibilities in an exemplary manner. The BIC has the experience and ability to train others in each of these areas, across settings and student populations, and helps build capacity across the early learning Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

• Demonstrates proficiency in planning, organizing, and managing tasks.
• Supports Positive Behavior Supports (PBIS) and Collaborative Problem Solving (CPS).
• Possesses knowledge and demonstrates competency in utilization of the de- escalation.
• Assists in developing programs and/or interventions to support inclusive environments.
• Collects and reviews individual, site, and program level data.
• Monitors student progress data and summarizes for assigned specialist.
• Trains and coaches instructional assistants and/or community partners in the development and implementation of skill plans.
• Works closely with staff to meet student needs by managing the schedules of community assistants in order to maximize efficiency.
• Trains and coaches staff to support students in maintaining their inclusive placements.
• Researches, gathers, and creates materials that support the implementation of specially designed instruction and accommodations.
• Communicates clearly and positively with staff, specialists, and administrators.
• Maintains appropriate professional boundaries.
• Generates written correspondence and reports that are well organized and grammatically correct.
• Clearly communicates in writing on required and requested documentation.
• Identifies professional strengths and limitations and sets and meets performance goals.
• Coaches instructional assistants in how to support classroom staff.
• Model and coach safe behavior intervention strategies.
• Perform other duties as assigned.

Other

• Communicates effectively with diverse populations in a culturally relevant and responsive manner.
• Demonstrated commitment to continuous professional learning
• Creative problem-solving skills
• Creative problem-solving skills
  • Listening to understand diverse points of view
  • Soliciting input from others and responding to the input
  • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
  • Responding effectively to crisis situations
  • Advocates for and models antiracism practices
  • Able to articulate how systems and processes contribute to inequity
• Able to articulate how systems and processes contribute to inequity
  • Maintaining good attendance.
  • Being punctual for all assigned activities.
  • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
  • Completes required paperwork in a specific time and manner.
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
• Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Associate's degree (A.A.) accepted, or Bachelor’s Degree from an Accredited University preferred; or equivalent combination of education and experience. Candidate should have significant experience young children. Three or more years working in community settings supporting staff who provide special education. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently, both verbally and in writing, in English and designated language. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies, or members of the community in English and designated language. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations in English and designated language. Ability to write reports, business correspondence and procedure manuals in English and designated language.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to complete MANDT training and to carry out MANDT interventions. Ability to obtain CPR and First Aid card. Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

• Compliance with all safety rules, protocols, and procedures established at each specific work site.
• Completion of mandatory written reports after a safety or security incident.
• Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
• Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2022

Job Title: Behavior Intervention Coach- EI.ECSE

Department: Special Education

Reports To: Special Education Coordinator

Salary: Classified Salary Schedule – Range 20 – 190 calendar days

JOB SUMMARY

The Behavior Intervention Coach (BIC) works to support inclusive environments for children ages birth-5. The position is responsible for providing individual and small group training and coaching. The BIC must be able to collect and chart data, and coordinate with teachers and specialists. The BIC possesses knowledge and skills to perform essential functions and key responsibilities in an exemplary manner. The BIC has the experience and ability to train others in each of these areas, across settings and student populations, and helps build capacity across the early learning Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

• Demonstrates proficiency in planning, organizing, and managing tasks.
• Supports Positive Behavior Supports (PBIS) and Collaborative Problem Solving (CPS).
• Possesses knowledge and demonstrates competency in utilization of the de- escalation.
• Assists in developing programs and/or interventions to support inclusive environments
• Collects and reviews individual, site, and program level data.
• Monitors student progress data and summarizes for assigned specialist.
• Trains and coaches instructional assistants and/or community partners in the development and implementation of skill plans.
• Works closely with staff to meet student needs by managing the schedules of community assistants in order to maximize efficiency.
• Trains and coaches staff to support students in maintaining their inclusive placements.
• Researches, gathers, and creates materials that support the implementation of specially designed instruction and accommodations.
• Communicates clearly and positively with staff, specialists, and administrators.
• Maintains appropriate professional boundaries.
• Generates written correspondence and reports that are well organized and grammatically correct.
• Clearly communicates in writing on required and requested documentation.
• Identifies professional strengths and limitations and sets and meets performance goals.
• Coaches instructional assistants in how to support classroom staff.
• Model and coach safe behavior intervention strategies.
• Perform other duties as assigned.

Other

• Communicates effectively with diverse populations in a culturally relevant and responsive manner.
• Demonstrated commitment to continuous professional learning
• Creative problem-solving skills
• Creative problem-solving skills
• Listening to understand diverse points of view
• Soliciting input from others and responding to the input
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
• Responding effectively to crisis situations
• Advocates for and models antiracism practices
• Able to articulate how systems and processes contribute to inequity
• Able to articulate how systems and processes contribute to inequity
• Maintaining good attendance.
• Being punctual for all assigned activities.
• Notifying appropriate staff and others of absences and schedule changes in a timely manner.
• Completes required paperwork in a specific time and manner.
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
• Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Associate's degree (A.A.) accepted, or Bachelor’s Degree from an Accredited University preferred; or equivalent combination of education and experience. Candidate should have significant experience young children. Three or more years working in community settings supporting staff who provide special education. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to complete MANDT training and to carry out MANDT interventions. Ability to obtain CPR and First Aid card. Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

• Compliance with all safety rules, protocols, and procedures established at each specific work site.
• Completion of mandatory written reports after a safety or security incident.
• Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
• Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2022

Job Title: Behavior Intervention Instructional Assistant

Department: Special Education

Reports To: Special Education Coordinator

Salary: Classified salary schedule – Range 14 – calendar days

JOB SUMMARY

Supports a therapeutic setting with students who have educational and emotional needs from kindergarten through age 21. Assists licensed staff with student instruction by setting up the classroom, and addressing each student’s personal, social, academic and emotional needs.

Implements Individualized Education Plans, Functional Behavioral Assessments, Plan B

conversations, Option Plans, Safety contracts, Care Team plans, and other relevant plans designed to help the students academically and emotionally. Possesses knowledge and skills to perform essential functions and key responsibilities in an exemplary manner. Experience and ability to support all students across settings and especially during times of escalation.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Assists in preparation of materials and equipment to effectively meet individual student learning needs.
3. Assists licensed staff in implementing programs and/or activities to promote positive student behavior and supports PBS, CPS in the school setting.
4. Possesses knowledge and demonstrates competency in utilization of therapeutic approach in the de-escalation continuum.
   • Escalation
   • De-escalation
   • Establish therapeutic rapport
   • Problem solve to teach alternative behavior
   • Re-integration of student into educational setting
   • Transitions to LRE
   • Options
   • Data collection and synthesis
5. Understands mental health assessment, treatment and service terminology and ability to apply the concepts.
6. Provides/supports psychosocial skills development through the use of PBS and CPS.
7. Assists in implementation of student IEP’s, behavior support plans, safety plans and other student plans.
8. Supervises students and maintains discipline in the absence of the teacher during classroom activities in a variety of school settings, on field trips and at lunch and recess, ensuring safety and security at all times.
9. Maintains orderliness in the classroom and other student areas.
10. Maintains appropriate professional boundaries.
11. Uses Collaborative Problem Solving to help a student(s) acquire potential lagging skills.
12. Collects and charts therapeutic and behavioral data. Provides liaison services to teachers and therapists regarding student needs/services and tracks data to monitor student progress.
13. Maintains confidentiality.
14. Regularly attends all scheduled work commitments in a punctual manner.
15. Provides therapeutic interventions in a therapeutic milieu.
16. Effectively monitors safety and demonstrate group management skills.
17. Effectively de-escalates potentially chaotic or volatile situations.
18. Remains calm and emotionally available in volatile situations.
19. Assists in developing programs and/or activities to promote positive student behavior, as well as intervention strategies, to include a working knowledge of the Collaborative Problem Solving Model.
20. Works closely with all school personnel to support therapeutic interventions to better meet student needs.
21. Consults with, and assists therapists, school staff and parents in implementing therapeutic interventions.
22. Supports Positive Behavior Supports and Collaborative Problem Solving for building.
23. Participates in recognition of pro-social student behaviors in the school setting.
24. Supports and may lead bus riding group and models appropriate transition skills.
25. Supports and may lead “friendship skills” group to teach interpersonal conflict resolution.
26. Supports and may lead lunch social group for students(to learn pro-social cafeteria behavior)
27. Provides direct instruction to children or students under the direction of licensed staff and monitors and adjusts instruction according to feedback.
28. Assists the licensed staff in establishing a safe and secure learning environment that is responsive to assigned children or students' needs.
29. Assists the licensed teacher with implementing individual children or student learning plans or health and safety plans as directed by the licensed staff.
30. Generates written correspondence and reports that are well organized and grammatically correct.
31. Clearly communicates in writing on required and requested documentation such as student progress and other monitoring data.
32. Identifies professional strengths and limitations and sets and meets performance goals.
33. Creates a positive learning environment by:
    1. Tolerating others points of view.
    2. Soliciting input from others.
    3. Resolving conflict at the lowest levels possible.
    4. Responding effectively to crisis situations.
    5. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook.
34. Supports teachers and administrators in re-entry meetings.
35. Supports the positive behaviors and skill building in students.
36. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
37. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
38. Must bring issues of non-compliance to the attention of the District.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. May need to physically assist children or students in a variety of positions.
2. Attend school activities, meetings, and trainings
3. Transport children or students as requested.
4. Answers telephone.
5. Types/Generates documents as necessary.
6. Faxes documents.
7. Files documents.
8. Delivers paperwork to various locations as directed by classroom teacher.
9. Completes inventories.
10. Orders necessary supplies as directed by licensed staff.
11. Shops for requested items necessary for instruction.
12. Cleans, organizes and sets up learning environment.
13. Cleans storage area.
14. Washes dishes.
15. Repairs toys and furniture when broken.
16. After successful completion of required training, serves as designated staff to administer medications (inhalers and testing of blood sugar levels) per doctor's orders and pursuant to District policies and procedures.
17. After successful completion of required training, may need to physically restrain a student according to established District policies and procedures.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: AA or prefer Bachelors Degree from an accredited university. Significant experience working in therapeutic milieu also accepted. CPS and PBIS trained and supported.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; Ability to remain professional and not personalize threatening behavior by students (verbal and physical); Ability to work with therapist and teacher to form interventions based on behavioral data; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally and in writing. Ability to collect and summarize data clearly and concisely in written form. Ability to interact with difficult students in a positive manner. Ability to verbally respond effectively to the most sensitive inquiries or complaints. Ability to read, analyze and interpret the most complex written documents.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Computer Skills: General knowledge of computer usage and ability to use word processing, spreadsheet, contract management and database software, E-mail and the Internet.
• Other Skills and Abilities: Vehicle(van) training, ability to complete MANDT training and to carry out therapeutic interventions; ability to obtain CPR and First Aid card; ability to obtain type 10 vehicle certification.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; sit; use hands for fine manipulation, handle or feel. The employee is frequently required to stand and sit. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. In addition the employee must be able to support students who pose an imminent threat to themselves or others in a manner that keeps all individuals present safe. Specific vision abilities required by this job include close vision, distance vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually medium-high.

Students require emotional support and often have numerous lagging skills that may lead to escalated behaviors (hitting, kicking, biting, screaming, running, etc.)

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2018

Job Title: Behavior Technician

Department: Special Education

Reports To: Special Education Coordinator

Salary: Classified Salary Schedule – Range 17 – 187 calendar days

JOB SUMMARY

The Behavior Technician supports students in kindergarten through 12th grade within a therapeutic school setting for students who have educational and emotional needs. They assist licensed staff with student instruction and the implementation of student plans including Individualized Education Plans, Behavior Support Plans, Safety plans, Collaborative Problem Solving, including Plan B conversations, as well as with other relevant plans designed to support students academically and emotionally. The Behavior Technician possesses knowledge and skills to provide proactive and direct instruction to students within a classroom and school setting in the areas of behavioral, social, academic, emotional, and personal needs under the guidance of licensed staff. In addition, the Behavior Technician must be able to collect, chart, and review behavioral and therapeutic data in order to collaborate with school staff on the development and monitoring of student progress and interventions. Experience and the ability to support all students across school settings, especially during times of escalation by remaining calm and following student plans and school based systems is essential for safety and success. The Behavior Technician must possess knowledge and skills to perform essential duties and responsibilities in an skilled and proficient manner.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organization, and coordinating assigned tasks.
2. Assists in preparation of materials and equipment to effectively meet individual student learning needs.
3. Assists licensed staff in implementing programs, activities, and/or systems to promote positive student behavior including the use of Collaborative Problem Solving (CPS), Positive Behavioral Supports (PBS) and additional proactive interventions within the school setting.
4. Possesses knowledge and demonstrates competency with implementing behavior plans and interventions to support students within their school setting including a working understanding of:
• Escalation cycles
• De-escalation strategies
• Establishing positive rapport with students
• Proactively teaching alternative behaviors
• Re-integration of student into educational settings
• Transitioning to LRE
• Providing and teaching options
• Data collection and synthesis
5. Demonstrates an understanding of mental health assessments, treatment and service terminology, and the ability to apply the concepts, as appropriate.
6. Assists in the implementation of student IEPs, behavior support plans, safety plans, health/safety plans, and any additional plans.
7. Reviews and has working knowledge of a student’s behavior and safety plan.
8. Collects, charts, and reviews behavioral and therapeutic data as related to behavior and safety plans to monitor student progress.
9. Supervises students and maintains systems, student plans, and expectations in the absence of the teacher during school activities within a variety of school settings (field trips, lunch, recess, classroom, hallways...etc.) by ensuring safety and security at all times.
10. Maintains orderliness in the classroom and other student areas by cleaning and organizing and washing dishes.
11. Assists in the development of programs and/or activities with school staff to promote positive student behavior including proactive intervention strategies.
12. Provides/supports psychosocial skill development and lagging skills through the use of PBS and CPS.
13. Collaborates and assists therapists, coaches, and licensed staff in the development of effective behavior and safety plans by providing information related to student need and progress.
14. Works closely with all school personnel to support therapeutic interventions to better meet student needs.
15. Supports the implementation of PBS and CPS within the building.
16. Participates in recognition of prosocial student behaviors in the school setting.
17. Facilitates and/or supports bus riding groups and models appropriate transition skills.
18. Facilitates and/or supports lunch social groups for students to learn pro-social cafeteria behavior.
19. Supports and may lead “friendship” groups to teach interpersonal conflict resolution skills.
20. Provides direct instruction to children or students under the direction of licensed staff and monitors and adjusts instruction according to feedback.
21. Assists the licensed staff in establishing a safe and secure learning environment that is responsive to student needs.
22. Supports the positive behaviors and skill building in students.
23. Supports teachers and administrators in re-entry meetings.
24. Clearly communicates in writing on required and requested documentation such as student progress and other monitoring data.
25. Identified professional strengths and limitations and sets and meets performance goals
26. Brings issues of non-compliance to the attention of the District.
27. Perform other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
• Listening to understand diverse points of view
• Soliciting input from others and responding to the input
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
• Responding effectively to crisis situations
• Advocates for and models antiracism practices
• Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
• Maintaining good attendance.
• Being punctual for all assigned activities.
• Notifying appropriate staff and others of absences and schedule changes in a timely manner.
• Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. May need to physically assist children or students in a variety of positions.
2. Attends school activities, meetings, and trainings.
3. Transport children or students as requested.
4. Operates general office equipment and performs general office tasks.
5. Shops and/or orders necessary supplies as requested.
6. After successful completion of required training, serves as designated staff to administer medications (inhalers and testing of blood sugar levels) per doctor's orders and pursuant to District policies and procedures.
7. After successful completion of required training, may need to physically restrain a student according to established District policies and procedures.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School Diploma or equivalent (GED), and one-to-two year's related experience and/or training; Associate's degree (A.A.) or equivalent from two year college or technical school preferred; or equivalent combination of education and experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2024

Job Title: Bilingual Identification and Recruitment Specialist

Department: Oregon Migrant Education Service Center (OMESC)

Reports To: Director of OMESC

Salary: Classified Salary Schedule – Range 19 – 250 calendar days

JOB SUMMARY

The successful candidate will coordinate and provide technical support in the area of Identification & Recruitment (ID&R) to Oregon Title IC personnel. The successful candidate will collaborate with appropriate instructional and technical staff to support, manage, and optimize the ID&R components and network resources to support quality teaching and learning to eligible Title I-C parents and children.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

• Provides technical support, professional development, and instructional support to Oregon Migrant Education Program (MEP) personnel
• Collaborates with appropriate instructional and technical staff to support, manage, and optimize the ID&R Components and network resources to support quality teaching and learning to eligible migrant students and their parents/guardians
• Coordinates the Migrant Education Program ID&R and Re-interview components, and the necessary tasks to successfully develop, implement, evaluate, and maintain an effective multi-lingual/multi-cultural learning environment within the MEP regional programs
• Demonstrates proficiency in planning, organizing, and coordinating assigned tasks
• Creates learning resources for MEP personnel, students, and their parents; these may include workshops, tutorials, online interactive programs and databases that support MEP personnel in integrating the ID&R Components
• Reviews and approves all migrant Certificates of Eligibility
• Creates and assists on assessment tools to evaluate the effectiveness of current and future usage of instructional support and materials for the ID&R Components
• Travels in state and out-of-state to perform program duties, attend evening and weekend meetings, as the program requires
• Plans, organizes, and schedules appropriate meetings
• Provides regional, state, and federal reports as required
• Assists OMESC Director and OMESC staff in planning, developing, and implementing MEP activities and events
• Maintains and verifies information entered from the MEP regional programs in the Google Team Drive and Google Service Log
• Communicates and provides guidance to regional programs in generating program reports
• Develops training materials, forms, graphs, and statistical charts
• Generates written correspondence and reports that are well organized and grammatically correct
• Identifies professional strengths and limitations and sets and meets performance goals.
• Perform other duties as assigned.

Other

• Communicates effectively with diverse populations in a culturally relevant and responsive manner.
• Demonstrated commitment to continuous professional learning
• Creative problem-solving skills
• Creative problem-solving skills
• Listening to understand diverse points of view
• Soliciting input from others and responding to the input
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
• Responding effectively to crisis situations
• Advocates for and models antiracism practices
• Able to articulate how systems and processes contribute to inequity
• Able to articulate how systems and processes contribute to inequity
• Maintaining good attendance.
• Being punctual for all assigned activities.
• Notifying appropriate staff and others of absences and schedule changes in a timely manner.
• Completes required paperwork in a specific time and manner.
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
• Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Answers telephone and responds promptly and appropriately to messages.
• Files, faxes, and photocopies documents.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Associate's degree (A.A.) or equivalent from two year college or technical school (Bachelor’s Degree (BA) from four-year university preferred); or equivalent combination of education and experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently, both verbally and in writing, in English and designated language. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies, or members of the community in English and designated language. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations in English and designated language. Ability to write reports, business correspondence and procedure manuals in English and designated language.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon Driver’s License.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

• Compliance with all safety rules, protocols, and procedures established at each specific work site.
• Completion of mandatory written reports after a safety or security incident.
• Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
• Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2023

Job Title: Bilingual Pre-K Readiness Specialist

Department: Oregon Migrant Education Service Center

Reports To: Director of Migrant Education Service Center

Salary: Classified Salary Schedule – Range 19 – 250 calendar days

JOB SUMMARY

On a statewide basis, the Bilingual Pre-K Readiness Specialist will work with migrant education programs by conducting trainings and providing technical support on the implementation of the Pre-K Readiness component. This position will collaborate, promote and support the Migrant Education Program (MEP) Pre-K Readiness component, and will provide Pre-K resources to Title I-C parents, guardians and children.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Provides technical assistance to regional programs on planning, development and implementation of the Pre-K Readiness component
2. Works with MEP staff to encourage a collaborative involvement in the education of Pre-K migrant students
3. Assists with the development and formatting of School Readiness (SR) plans and manuals
4. Under the direction of the Director, plans and conducts trainings, and provides technical assistance in the area of early childhood for MEP staff and migrant parents
5. Assists with verification of SR data to ensure accuracy for local and state reports
6. Maintains and verifies information entered from the MEP regional programs in the Google Team Drive and Google Service Log
7. Communicates and provides guidance to regional programs in generating program reports
8. Assists with preparation of training materials, forms, graphs and statistical charts
9. Assists OMESC Director and staff in planning, developing and implementing in-service/ trainings/conferences for administrators, teachers, instructional assistants, educators, parents and children
10. Travels within state in performance of program duties; attends evening and weekend meetings, as needed
11. Identifies preschool methods relevant to the needs of migrant children in Oregon, especially resources and materials; which are culturally relevant for multilingual and multicultural student populations
12. Generates written correspondence and reports that are well organized and grammatically correct
13. Identifies professional strengths and limitations and sets and meets performance goals.
14. Creates a positive work environment by:
    1. Tolerating others' points of view
    2. Soliciting input from others
    3. Resolving conflict at the lowest level possible
    4. Responding effectively to crisis situations
15. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
16. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
17. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
18. Must bring issues of non-compliance to the attention of the District.
19. Performs other duties as assigned

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Answers telephone and responds promptly and appropriately to messages.
2. Files, faxes and photocopies documents.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Associate's degree (A.A.) or equivalent from two-year college or technical school (Bachelor's Degree (B.A.) from four-year college or university preferred); or one to two years' related experience in the development of curriculum appropriate to the economically and culturally different students. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently, both verbally and in writing, in English and designated language. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies, or members of the community in English and designated language. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations in Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon Driver’s License.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2023

Job Title: Bilingual Recruitment Specialist

Department: Migrant Services

Reports To: Migrant Services Program Manager

Salary: Classified salary schedule – Range 13 – 250 calendar days

JOB SUMMARY

Provides services in validation of Certificates of Eligibility (COE) through a review process. Locates, recruits and certifies eligible migrant children in regional project as requested. Willamette Migrant Education identifies and provides services to migrant families with children ages 3-21 by working with families and school districts across Marion, Polk, Yamhill, Linn, Benton, and Lincoln counties. We provide supplemental educational support, after-school programs, summer school, and parental involvement services to migrant farm workers and their children.

Equity & Inclusion: This position requires commitment to and demonstration of equitable and inclusive practices in education, and demonstrates an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

• Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
• Works with students, parents, and the schools to encourage a collaborative involvement in the education of migrant students.
• Networks with community agencies, service organizations, business and industry to assure that supportive services are available for migrants.
• Identifies and recruits eligible migrant children, completes Certificates of Eligibility (COEs) accurately; and certifies their eligibility for inclusion in OMSIS (Oregon Migrant Student Information System).
• Collects and maintains current information about migrant activities, migratory cycles, migrant housing and migrant employers.
• Performs other associated duties as the Program Manager or Department Director assign.
• Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, school district staff, parents, employers, community organizations and the public via telephone, meetings and written correspondence.
• Travels within the Region in performance of program duties; and attends evening and weekend meetings as program requires.
• Serves as resource to staff and provides assistance to other departments as needed.
• Communicates in English and Spanish, orally and in writing, with students, parents, employers, and school personnel.
• Networks with community agencies, service organizations, business and industry to assure that supportive services are available for migrants.
• Works accurately with attention to detail and exercises judgment and integrity on the job with a sense of tact and diplomacy.
• Identifies professional strengths and limitations and sets and meets performance goals.
• Identifies professional strengths and limitations and sets and meets performance goals.
  • Tolerating others' points of view
  • Soliciting input from others
  • Resolving conflict at the lowest level possible
  • Responding effectively to crisis situations
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
• Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
• Must bring issues of non-compliance to the attention of the District
• Performs other duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Attends in-service trainings
• Attends staff meetings
• Maintains inventory as requested by licensed staff
• Completes required paperwork and communication log(s), timely and accurately

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or general education degree (GED). Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently, both verbally and in writing, in English and designated language. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies, or members of the community in English and designated language. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations in English and designated language. Ability to write reports, business correspondence and procedure manuals in English and designated language.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Knowledge of the Federal Title I-C Non-Regulatory Guidance as it relates to identification and recruitment and all Title I-C eligibility definitions. Experience in the identification and recruitment (I&R) process and the Oregon Migrant Student Information system (OMSIS). Ability to verify data and maintain correct and organized files. Ability to organize time and handle multiple tasks simultaneously, to work with accuracy and attention to detail; and to exercise judgment and integrity with a sense of tact and diplomacy. Ability to travel as required during performance of assigned tasks. Ability to work flexible hours, including evenings and weekends.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2023

Job Title: Braille and Materials Production Specialist

Department: Special Education

Reports To: Special Education Coordinator

Salary: Classified salary schedule – Range 14 – 190 calendar days

JOB SUMMARY

To assist in the development of Braille and large print materials for students eligible for vision services. This position adapts materials, transcribes Braille, prepares large print, and develops tactile materials.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Understands and uses specialized computer technology for downloading and/or producing Braille (literary, UEB, and Nemeth).
3. Works collaboratively with specialists to identify format and content of material adaption.
4. Effectively manages distribution of materials for vision eligible regional students including Braille, large print and tactile diagrams.
5. Develops schedule to prioritize needs and meet timelines for materials production.
6. Demonstrates ability to use a variety of equipment and materials to manage multiple responsibilities, including: utilizing computer software and specialized hardware for Braille production, scanner, camera ready input for graphics, tactile graphics and textbook covers.
7. Transcribes and produces Braille materials, including tactile graphics, using appropriate technology.
8. Produces large print books.
9. Thermoforms, binds, labels and classifies Braille books.
10. Creates charts and graphs, either with Tactile Image enhancer or freehand.
11. Utlizing check-out system, inventories and manages check-out of equipment and materials.
12. Produces high quality work, including proofreading, correct format, and book standard binding/covering.
13. Uses and manages time effectively. Completes required paperwork in specified time and manner.
14. Seeks out necessary information and works through appropriate channels to make decisions on content, format, and style of materials produced and equipment need.
15. Meets timelines to produce required materials.
16. Written communications are consistently well organized and grammatically correct
17. Maintains current information concerning the use of Braille codes, Braille and large print technology, formatting, and tactile graphics to meet nationally recognized standards.
18. Fosters effective collaboration with the Oregon Textbook and Media Center and Braille production centers.
19. Creates a positive work environment by, works as part of a team to accomplish common goals, and contributes to the advance of the agency and to the Vision profession as a whole.
20. Attend meetings and notify appropriate staff and others of absences and schedule changes in a timely manner.
21. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
22. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
23. Must bring issues of non-compliance to the attention of the District.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Store equipment.
2. Prepares materials for mailing.
3. Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School completion in addition to skill and education using technology to produce written documents.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English verbally and in writing. Ability to verbally respond effectively to the most sensitive inquiries or complaints. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to the Superintendent or school board members. Ability to read, analyze and interpret the most complex written documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or styles.
• Mathematical Skills: Ability to add, and subtract two digit numbers and to multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; and to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Computer Skills: Ability to use database software, inventory software word processing software, Braille software, e-mail and Internet.
• Other Skills and Abilities: Have a working knowledge of computers and software, general and specialized for Braille production and word processing. Ability to type at least 40 words per minute.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, hear or use hands for fine manipulation, handle or feel. The employee is frequently required to stand and sit. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

SAFETY REQUIREMENTS AND TRAINING

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2018

Job Title: Braillist

Department: Special Education

Reports To: Special Education Coordinator

Salary: Classified salary schedule – Range 19 – 220 calendar days

JOB SUMMARY

Produces Braille transcription of textbooks into one or more Braille codes (i.e. EBAE Braille-Library, Nemeth, UEB, music, computer, foreign language) for students throughout the state who are eligible for regional vision services. Produces tactile graphics according to BANA established guidelines as needed for braille transcription.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Prepares Braille materials using specialized computer software, equipment, tools, techniques and standards set forth by the Braille Authority of North America (BANA).
3. Performs Braille transcription of textbooks into an appropriate Braille code(s).
4. Demonstrates ability to accurately identify use of specific Braille codes and guidelines appropriate to each project’s educational content.
5. Prioritizes Braille transcription requests to ensure materials are accessible to students in the most timely manner possible.
6. Directs questions, as needed, to OTMC manager seeking clarification of project(s) scope, timelines, special teacher instructions, etc.
7. Proofreads for accuracy of Braille materials.
8. Produces tactile graphics according to BANA established guidelines as needed for Braille transcription.
9. Consistently produces high quality work.
10. Uses input and feedback productively.
11. Provides consultation and resources for other Braillists in the state.
12. Utilizes electronic access for retrieval of materials to be reproduced and process retrieved information.
13. Utilizes email for quick retrieval of materials to be reproduced and process retrieved information through the Braille translation program.
14. Seeks out necessary information to make decisions.
15. Uses consumer feedback to determine effectiveness of materials.
16. Keeps supervisors apprised of equipment needs.
17. Attends staff meetings, as assigned, for providing information and direction to OTMC staff, BVIS, WESD and/or ODE.
18. Maintains confidentiality.
19. Provides written communications which are consistently well organized and grammatically correct.
20. Identifies professional strengths and limitations and sets and meets performance goals.
21. Creates a positive work environment by:
1. Tolerating others' points of view
2. Soliciting input from others
3. Resolving conflict at the lowest level possible
4. Responding effectively to crisis situations
22. Demonstrates ability to carry out assigned responsibilities without continuous on-site supervision.
23. Ensures written communications are consistently well organized and grammatically correct.
24. Coordinates annual workshop to update volunteers, Braillists, and/or vision specialists on current Braille rules, procedures, and/or technology.
25. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
26. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
27. Must bring issues of non-compliance to the attention of the District.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School completion; NLS Literary Braille certified and NLS Nemeth Braille certification; UEB certification; be able to apply Print-to-Braille Format Guidelines, as well as other codes as they apply. Strong knowledge of English grammar, ability to follow detailed instructions, excellent organizational and analytical skills; demonstrated proficiency in Microsoft Word, Adobe Acrobat and specialized software such as Adobe Illustrator, Braille 2000, MegaDots, Duxbury, etc.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit. Ability to follow detailed instructions; excellent organizational and analytical skills.
• Language Skills: Must be able to communicate fluently in written English. Ability to effectively present verbal information in one-on-one and small group situations to students, parents and other school staff. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence.
• Mathematical Skills: Ability to add and subtract two digit numbers and to multiply and divide using whole numbers, common fractions and decimals. Ability to perform these operations using units of American money and weight measurement, volume and distance. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Computer Skills: Ability to use OCR software (Omnipage Pro), word processing software (Word, Adobe Acrobat), Braille software (Braille 2000, Megadots, Duxbury), graphics software (Adobe Illustrator), email and internet.
• Other Skills and Abilities: Have a working knowledge of computers and software, general and specialized for Braille production and word processing. Ability to type at least 40 words per minute.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: NLS certification in Literary Braille and Nemeth required. UEB certification and additional code certifications encouraged.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, hear or use hands for fine manipulation, handle or feel and reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee is sometimes required to climb or balance. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and peripheral vision. Employee must be able to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee works with standard office and/or instructional equipment with moving mechanical parts.

The noise level in the work environment is usually low.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2018

Job Title: Behavioral Safety Assessment (BSA) Professional Learning Specialist

Department: School Improvement Services

Reports To: Senior Manager of Mental Health & Behavior

Salary: Classified Salary Schedule – Range 27 – 220 calendar days

JOB SUMMARY

The Behavioral Safety Assessment (BSA) Professional Learning Specialist works with the Oregon Department of Education (ODE), a research agency, the School Safety & Prevention System (SSPS) team, and through the Willamette Education Service District (WESD) to participate in the development of an Oregon Model - standardizing the Salem-Keizer Cascade System statewide and developing new school culture and climate best practices.

The BSA Professional Learning Specialist will be responsible for training, technical assistance, as well as policy and content development. This individual will provide Behavior Safety Assessment Training (BSAT) for ESDs, School Districts and community partners based on the federally researched Salem-Keiser Cascade Student Threat Assessment model, and BJA-ODE culturally responsive facilitation materials, provide BSAT technical assistance to ESD Regional teams and school districts and collaborate with Safe and Inclusive and ESD SSPS teams on the development of BSAT facilitation materials.

The BSA Professional Learning Specialist will apply the Oregon Equity Lens (OAR 581-018-0010) to develop and implement the Oregon Model in order for the model to provide equitable outcomes for historically and underserved students and youth. The BSA Professional Learning Specialist position will involve three (3) sets of interrelated roles and responsibilities:

1. Equity-based Oregon Model (application of an Equity Lends for a regional model & administrative processes)
2. Technical Assistance (training and consultation)
3. Community engagement (ODE, research agency, SSPS System stakeholders, Willamette ESD) This position will help ODE advance a restorative and transformative justice theoretical framework and orientation towards school safety, which posits that culturally responsive and trauma-informed behavioral safety assessment systems integrating transformative and restorative practices will address the full continuum of student mental and behavioral health needs, from individual crisis response and recovery to whole school culture and climate interventions. Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Co-development of an Equity-based Oregon Model Development with ODE, the research agency, the SSPS System, and Willamette ESD the BSA Professional Learning Specialist will participate in the development of the Oregon Model.
2. Utilize evidence-based strategies to develop policies and practices which may include but are not limited to transformative, restorative justice practices and other evidence- based approaches.
3. Incorporate processes for upstream prevention education and student re-entry following an incident, improve student retention through an assessment process, and integrate mediation and resource partnerships with affinity groups and community-based organizations.
4. Demonstrate a fundamental understanding of Oregon’s educational system.
5. Documentation of activities engaged in by BJA-funded ODE and BSA Learning Prevention Specialist, milestones reached, challenges experienced, and lessons learned.
6. Participate in regular meetings with the research agency, the Emergency Management Coordinator and the School Culture and Climate Specialist.
7. Work with the research agency to develop pre- and post-training surveys that assess whether the training helped to improve knowledge of Salem-Keiser Cascade principles and concepts and assess participants' perceptions of the value and effectiveness of the training and to highlight suggestions for how they could be improved or the need for additional training.
8. Refine, update, or add trainings based on survey feedback.
9. Recognize disproportionate outcomes for students and youth of color and historically and currently underserved students and youth.
10. Increase equitable access to mental/behavioral healthcare resources for historically and currently underserved students and youth including specific and intentional focus on prevention, countering profiling, and enhancing the use of a racial equity lens.
11. Work with districts to engage historically and currently underserved students and youth in the development and implementation of the Oregon Model.
12. Understanding of basic research methods and to interpret data and make recommendations for continuous improvement.
13. Lead onsite and virtual behavioral safety (threat) assessment trainings of school (Level 1) and community (Level 2) teams within the 19 Education Service Districts where the Oregon Model has not yet been implemented or is in early implementation phases.
14. Provide individual and team-based consultation to school districts through calls and in-person meetings where applicable to assist in the assessment of behavioral safety concerns and in the facilitation of resource referrals.
15. Plan in coordination with ODE, the research agency, SSPS system, Willamette ESD, school districts, and community resource partners on meeting legislative and administrative rule requirements and developing corresponding evaluation and continuous systems improvement processes.
16. Organize time and resources to coordinate with ODE, the research agency, SSPS system, Willamette ESD, and school districts to plan and effectively communicate the Oregon Model and prevention education processes.
17. Provide dynamic training to diverse learners adjusting to different cultural environments, learning styles, training, and multidisciplinary professional backgrounds.
18. Provide behavioral safety (threat) assessment consultation to school districts, administrators, and staff by request as well as prevention education-based resource referrals.
19. Meet weekly with the Willamette ESD School Safety Team.
20. A commitment to understanding and collaborating with individuals and groups with diverse historical experiences, training, and professional backgrounds.
21. Effectively listen to and speak with individuals in groups of various sizes, through in- person and through virtual formats, and using prepared materials and on a spontaneous basis.
22. Performs other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning.
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view.
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity.
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Associate degree or equivalent from two-year college or technical school (bachelor’s degree preferred); or one to two years related experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: May 2023

Job Title: Budget & Accounting Specialist

Department: Business Services

Reports To: Accounting Manager

Salary: Classified salary schedule – Range 22 – 250 calendar days

JOB SUMMARY

Performs a variety of specialized, more complex accounting duties related to accounts payable, accounts receivable and the general ledger, requiring the application of advanced accounting methods and the knowledge of a range of accounting principles.

Equity & Inclusion: This position requires commitment to and demonstration of equitable and inclusive practices in education, and demonstrates an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or allof the following tasks. Other related duties may be assigned.

• Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
• Keeps current on rules, regulations, policies and procedures of the organization.
• Assists in annual financial audit preparation.
• Reconciles cash, bank and investment statements and debt service payments.
• Maintains fixed asset inventory.
• Works with staff in budget preparation, application submission and follow-up on project approvals.
• Balances tax revenues from counties and State School Fund Payments.
• Maintains district grants and contract files, and vendor files.
• Prepares journal entries.
• Submits requests for funds on all contracts as necessary and tracks payments.
• Prepares and submits periodic and annual reports for all grants and contracts.
• Annually calculates Medicaid billing rates.
• Performs data entry for year-end fiscal reports and annual budget reports to Oregon Department of Education.
• Performs data entry and balancing on resolution database.
• Collects and generates data, records and reports then summarizes this information so that itcan be used to inform staff of decisions by the director or other staff members.
• Generates written correspondence and reports that are well organized and grammaticallycorrect.
• Identifies professional strengths and limitations and sets and meets performance goals.
• Identifies professional strengths and limitations and sets and meets performance goals.
  • Seeking to understand diverse points of view
  • Soliciting input from others
  • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team
  • Responding effectively to crisis situations
  • Advocates for and models antiracism practices
• Advocates for and models antiracism practices
  • Maintaining good attendance.
  • Being punctual for all classes and meetings.
  • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
  • Completes required paperwork in a specific time and manner.
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same
• Provides students with a stable resource to process concerns and promote good work ethics
• Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, district staff and the public
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player
• Must bring issues of non-compliance to the attention of the District
• Performs other related duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all ofthe following tasks. Other duties may be assigned.

1. Assists Business Services Executive Director and Accounting Manager as necessary.
2. Assists other Business Services staff with duties.
3. Assists in training staff members on fiscal operations and budgetary software.
4. Acts as back-up for leave accounting process and accounts payable process.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to performthe essential functions.

• Education and/or Experience: High school diploma or equivalent; and three years experience in general accounting (governmental fund accounting preferred); or equivalent combination of education, experience and/or training; ability to rapidly and accurately input and retrieve computerized data; ability to rapidly and accurately operate 10-key calculator. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific worksite.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: October 2025

Job Title: Career and Industry Engagement Specialist

Department: Secondary Partnerships

Reports To: Willamette Work Ready Senior Manager

Salary: Classified Salary Schedule – Range 16 – 250 calendar days

JOB SUMMARY

The Career and Industry Engagement Specialist works with school districts, students, families, and industry partners on behalf of the Willamette Work Ready to support the coordination events and opportunities for students to engage with workforce and industry while in middle and high school. The Career and Industry Engagement Specialist organizes communication around Career and College opportunities for students and works directly with districts, students, and workforce to implement events in relation to career connected learning and the K12 to workforce pipeline.

Willamette Work Ready is a comprehensive career-connected learning program that hosts career-related opportunities in partnership with regional industry partners. Willamette Work Ready provides school districts with structured opportunities for career awareness, preparation, and exploration with hands-on experiences through mock interviews, career fairs, classroom industry chats, and job shadows. The program also directly places students in meaningful training experiences that fit their goals and skill levels. Willamette Work Ready services provide students with pathways to success and heightened career awareness.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating events both virtually and in-person.
2. Supports Senior Manager to plan event logistics, catering, and registration for activities.
3. Establishes and maintains contact information for Willamette Promise industry partners.
4. Supports Senior Manager to coordinate meetings and other engagement activities with business and industry partners.
5. Registers individuals, makes sign-in sheets, creates feedback sheets, creates summaries, creates name tags, and sets up necessary equipment and maintains a workshop notebook for various events.
6. Operates general office equipment.
7. Supports and collaborates with staff and the communications department to create attractive and audience specific documents for correspondence and web posting.
8. Updates and maintains web page(s) and social media sites.
9. Drafts, edits, and prepares letters, reports, memos, forms and reports related to events, trainings, professional development, and as directed.
10. Provides information to staff, parents and the community about program events, programming, and student opportunities.
11. Communicates Career Connected Learning program information to a wide range of audiences using a variety of tools and formats.
12. Maintains effective public relations and customer service with industry partners.
13. Coordinates with workforce and industry to create student events, including: work- based student explorers, industry chats, and other work-based learning awareness activities.
14. Identifies professional strengths and limitations and sets and meets performance goals.
15. Must bring issues of non-compliance to the attention of the District.
16. Performs other related duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning.
3. Creative problem-solving skills.
4. Creates a positive work environment by:
1. Listening to understand diverse points of view.
2. Soliciting input from others and responding to the input.
3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
4. Responding effectively to crisis situations.
5. Advocates for and models antiracism practices.
6. Able to articulate how systems and processes contribute to inequity.
5. Acts conscientiously by:
1. Maintaining good attendance.
2. Being punctual for all assigned activities.
3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
4. Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all the following tasks. Other related duties may be assigned.

1. Assists staff at conferences and assists at other WESD functions as necessary.
2. Performs special projects.
3. Operates a variety of standard office machines and equipment such as phone, photocopier, computer, scanner, fax, etc.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School Diploma or equivalent (GED), and one- to-two year's related experience and/or training; Associate's Degree (A.A.) or equivalent from two-year college or technical school preferred; or equivalent combination of education and experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should be proficient with word processing, database, accounting, payroll, and contract management software, Internet and e-mail.
• Other Skills and Abilities: Ability to accurately type 55-60 wpm, depending on requirements of position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2025

Job Title: Career Facilitator – YCEP

Department: School Improvement Services

Reports To: Principal, YCEP

Salary: Classified salary schedule – Range 13 – 220 calendar days

JOB SUMMARY

Work with students to complete required computer assessments, develop and maintain a database using all data, create and submit reports on individual and school performance, supervise online college/Acellus computer lab, provide coordination for the Work Experience Program.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Creates quarterly class roster files.
3. Enters and tests every new student.
4. Produces progress and testing reports.
5. Conducts job skills assessments with youth.
6. Creates, manages, and organizes all assessment data for all students within the facility.
7. Enters testing information into student information system.
8. Identifies and organizes resources for achieving expectations and goals.
9. Prepares materials and equipment to effectively meet individual student learning needs.
10. Plans and assists in the formulation of educational objectives, comprehensive treatment plans and career planning for eligible students.
11. Participates in Individual Transition Plan (ITP) meetings, Individual Education Plan (IEP) meetings and other planning meetings as necessary.
12. Assists in the implementation of education objectives, comprehensive treatment plans and career planning for eligible students.
13. Provides comprehensive college coordination including; financial aid, registration, books, school/interest counseling, college transition services.
14. Proctors all college exams.
15. Tutors students in both college writing and mathematics.
16. Serves as liaison to multiple community college personnel.
17. Works closely with students on individualized programs to provide appropriate services and programs for each student.
18. Works one-on-one in small groups to provide assistance to students in all identified academic areas.
19. Manages monthly payroll for youth working within the school-assigning and calculating quarterly raises based on students’ performance.
20. Oversees online learning classroom and computer lab(s).
21. Completes appropriate reports; keeps accurate data and records in a timely manner.
22. Performs other related duties as assigned by Principal or Supervisor.
23. Required participation in pre-service training to be determined by supervisors at each facility.
24. Compliance with all safety rules, protocols, and procedures established at each specific work site.
25. Completion of mandatory written reports after a safety or security incident.
26. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
27. Selects methods of collecting information and uses these methods appropriately to interpret, analyze and act upon information to make decisions, guide improvement and report results.
28. Monitors and records student performance toward identified outcomes.
29. Monitors and reinforces positive student behavior to facilitate learning.
30. Assists in evaluation progress of student goals and provides input in developing new goals.
31. Generates written correspondence and reports that are well organized and grammatically correct.
32. Assists with communicating student expectations.
33. Identifies professional strengths and limitations and sets and meets performance goals.
34. Creates a positive work environment by:
1. Tolerating others' points of view
2. Soliciting input from others
3. Resolving conflict at the lowest level possible
4. Responding effectively to crisis situations
35. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
36. Participates actively in staff meetings.
37. Maintains positive, professional relations with students, teachers, other staff and school administration.
38. Works closely and collaboratively with all staff.
39. Serves as a role model for children/adolescents, including standards of behavior and appearance.
40. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
41. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
42. Must bring issues of non-compliance to the attention of the District.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Answers telephone and responds promptly and appropriately to messages.
2. Photocopies documents.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Associate’s Degree (A.A.) or equivalent from two-year or technical school (Bachelor’s degree (B.A.) from four-year college or university preferred); and one-to-two years’ related experience and/or training; or equivalent combination of education and experience. Successful experience communicating with students who have significant behavioral and learning challenges, with school and program staff, with parents, and with community members.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas; contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information to individuals and small groups. Ability to respond to common inquiries or complaints from students, parents, administrators, program staff, school staff, regulatory agencies or members of the community. Ability to read, analyze and interpret job related business periodicals, professional journals, technical procedures and governmental regulations. Ability to effectively communicate with students who have significant behavioral and learning challenges. Ability to write reports and correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to perform these operations using units of American money and weight measurement, volume and distance. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Ability to define problems, collect data, establish facts and draw valid conclusions.
• Computer Skills: Strong knowledge and skills in computer usage and ability to use database software (MS Office Suite, OdysseyWare, Adobe Creative Suite), e-mail, internet software (Explorer, E-School), spreadsheets (Excel) and word processing software (Word). Also knowledge in Acellus, OAKS, ELPA, Synergy and CIS preferred. Basic understanding of faculty and student servers. Develop and maintain computer programs to manage all assessment data. Use data to submit reports as needed.
• Other Skills and Abilities: Advanced academic skills-must be able to tutor students at the college level.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon Driver’s License. Must undergo nationwide criminal history check and fingerprinting at employee’s expense.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, crawl, climb or balance. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low. Reliable transportation is required.

SAFETY REQUIREMENTS AND TRAINING

1. Required participation in pre-service training to be determined by supervisors at each facility.
2. Compliance with all safety rules, protocols, and procedures established at each specific work site.
3. Completion of mandatory written reports after a safety or security incident.
4. Maintain and/or complete maintenance requests for all tools and equipment assigned to the program.
5. Develop and maintain an inventory of every tool and piece of equipment in the program in accordance with OYA training. Follows protocols for the introduction and removal of tools and equipment for the classroom
6. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
7. Maintains situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2018

Job Title: Communications Specialist

Department: Communications

Reports To: Director of Communications and Public Engagement

Salary: Classified Salary Schedule – Range 21 – 250 calendar days

JOB SUMMARY

The Communications Specialist works closely with the Director of Communications and Public Engagement and is a member of the Willamette ESD Communications team.

The Communications Specialist is a well-rounded, mission-driven communications professional who partners with Willamette ESD staff and its Director of Communications and Public Engagement to provide key internal and external communications services. The Specialist plays a central role in planning and implementing multiple communications activities, projects and events that convey and advance the educational mission, vision and values, and support 21 local school districts. As part of a small team, the Specialist will have broad and varied responsibilities, with emphasis on digital communications and marketing on multiple platforms.

The Specialist will have proficiency in writing, editing and graphic design, and in use of industry- standard digital communications technology.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Partners with the strategic communications director and others
2. Develops and implements effective digital strategies, tactics and tools to advance the agency mission
3. Manages content and outreach for various digital properties, including website and social media platforms
4. Manages digital communications content and outreach to multiple audiences
5. Ensures the brand image and tone are conveyed consistently in communication materials and campaigns
6. Drafts professional newsletters, publications, reports, shared services communications, and social media
7. Designs and develops regular email newsletters
8. Conceptualizes and brings to fruition new product and design ideas
9. Creates concepts and layouts with eye-catching graphics for web & print
10. Works closely and collaboratively with all staff
11. Identifies professional strengths and limitations and sets and meets performance goals
12. Creates a positive work environment by:
1. Seeking to understand diverse points of view
2. Soliciting input from others
3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team
4. Responding effectively to crisis situations
5. Advocates for and models antiracism practices
13. Acts conscientiously by:
1. Maintaining good attendance.
2. Being punctual for all classes and meetings.
3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
4. Completes required paperwork in a specific time and manner.
14. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same
15. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, district staff and the public
16. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player
17. Must bring issues of non-compliance to the attention of the District
18. Performs other duties as assigned

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Answers telephone and responds promptly and appropriately to messages.
2. Files, faxes and photocopies documents.
3. May provide training to Agency staff.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Bachelor's Degree (B.A.) from a four-year college or university (preferred); or 3+ years’ experience using with Adobe Illustrator, Adobe Photoshop, professional graphic design and Adobe Creative Suite. Employee must also have experience working with HTML and CSS, and demonstrate organizational skills with a passion for detail and style. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD
• Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon Driver’s License.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2023

Job Title: Communications Specialist - Multimedia

Department: Communications

Reports To: Director of Communications and Public Engagement

Salary: Classified Salary Schedule – Range 21 – 250 calendar days

JOB SUMMARY

The Communications Specialist - Multimedia works closely with the Director of Communications and Public Engagement and is a member of the Willamette ESD Communications team.

The Communications Specialist - Multimedia is a well-rounded, mission-driven communications professional who partners with Willamette ESD staff and its Director of Communications and Public Engagement to provide key internal and external communications services. The Specialist plays a central role in planning and implementing multiple communications activities, projects and events that convey and advance the educational mission, vision and values, and support 21 local school districts. As part of a small team, the Specialist will have broad and varied responsibilities, with emphasis on digital motion graphic communications and marketing on multiple platforms. The Specialist will have proficiency in videography, writing, editing and motion graphic design, and in use of industry-standard digital communications technology.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Partners with the strategic communications director and others
2. Develops and implements effective digital strategies, tactics and tools to advance the agency mission
3. Manages content and outreach for various digital properties, including website and social media platforms
4. Manages digital communications content and outreach to multiple audiences
5. Ensures the brand image and tone are conveyed consistently in communication video and motion graphic materials and campaigns
6. Creates professional forms of motion graphics and videos for newsletters, publications, reports, shared services communications, and social media
7. Conceptualizes and brings to fruition new product and design ideas
8. Has strong understanding of video pre-production, filming, lighting, sound, and post- production editing
9. Works closely and collaboratively with all staff
10. Identifies professional strengths and limitations and sets and meets performance goals
11. Creates a positive work environment by:
    1. Seeking to understand diverse points of view
    2. Soliciting input from others
    3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team
    4. Responding effectively to crisis situations
    5. Advocates for and models antiracism practices
12. Acts conscientiously by:
    1. Maintaining good attendance.
    2. Being punctual for all classes and meetings.
    3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
    4. Completes required paperwork in a specific time and manner.
13. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
14. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, district staff and the public.
15. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
16. Must bring issues of non-compliance to the attention of the District.
17. Perform other duties as assigned.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Answers telephone and responds promptly and appropriately to messages.
2. Files, emails and photocopies documents.
3. May provide training to Agency staff.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Bachelor's Degree (B.A.) from a four-year college or university (preferred); or 3+ years’ experience using with professional motion graphic design and video editing software. Employee must also have experience working video, camera, lighting and sound equipment. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD. work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon Driver’s License.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2023

Job Title: Construction Assistant

Department: school Improvement Services

Reports To: Willamette Career Academy Principal

Salary: Classified Salary Schedule – Range 14 – 187 calendar days

JOB SUMMARY

The Construction Assistant will work with High School aged students and be a resource as they are participating in the WCA construction training program. The program is for students interested in pursuing a career in that field and includes students from public school districts and other local schools. The program provides core skills and knowledge necessary for entry- level employment in the field of construction. Class time will be devoted to learning key skills and concepts related to the construction field, understanding related trades, and practicing those skills in a work-like setting.

This position will work within the Willamette Career Academy in Salem. The program will serve and provide equitable access to students and business partners from across Marion, Polk, and Yamhill counties. The Willamette Career Academy is designed to emphasize innovation, informed by student and industry input. The Willamette Career Academy will prepare students for in-demand jobs and provide access to further education and training in career pathways.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Under the direction of the teacher, supervises and evaluates student performance in the skills being taught.
2. Performs instructional tasks with students 1:1 and in small student groups and provides student supervision in various settings.
3. Assists licensed staff in addressing students’ personal, social, and academic needs.
4. Assists in evaluating and specifying direction of instruction to maximize student’s potential.
5. Adheres to the safety standards for shop and classroom as developed by the CTE Safety Specialist or designee.
6. Demonstrates and models professional standards of language and behavior.
7. Keeps accurate data on student progress/attendance/grades as assigned and helps maintain student files.
8. Assists in administering and scoring formal and informal tests.
9. Assists with cleaning/preparing/organizing classroom and lab space.
10. Maintains and emphasizes safety in working conditions and practices, acting as a role model for students.
11. Completes in a timely manner all paperwork related to student performance as required by the Willamette Career Academy.
12. Understands, develops, and provides a learning environment that supports diversity and incorporates a sensitivity to diversity into the workplace.
13. Advises students in academic program requirements.
14. Works collaboratively with other staff members and assists in the successful operation of the program.
15. Participates in professional development activities.
16. Under the direction of the construction teacher, may participate in curriculum development, improvement, and revision.
17. Attends staff meetings and other meetings as needed/designated.
18. Promotes a positive image of the Willamette Career Academy and its programs.
19. Develops and maintains positive contacts with community, industry partners, and professional organizations.
20. Follows prescribed daily schedule as suggested by the licensed staff.
21. Maintains Willamette Career Academy facilities and equipment.
22. Keeps up to date on technological changes and developments in subject area.
23. Creates a learning climate of mutual respect and fairness with staff and students.
24. Encourages creative and critical thinking.
25. Provides IEP teams with relevant information and data as required.
26. Must bring issues of non-compliance to the attention of the District.
27. Perform other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning.
3. Creative problem-solving skills.
4. Creates a positive work environment by:
   • Listening to understand diverse points of view.
   • Soliciting input from others and responding to the input.
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
   • Responding effectively to crisis situations.
   • Advocates for and models antiracism practices.
   • Able to articulate how systems and processes contribute to inequity.
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or general education degree (GED); and at least one-year related experience and/or training or equivalent combination of education and experience. Prior successful experience working in an educational setting strongly preferred. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver’s license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: August 2023

Job Title: Control Tower Engagement Specialist

Department: School Improvement Services

Reports To: School Improvement Services Director

Salary: Classified salary schedule – Range 16 – 250 calendar days

JOB SUMMARY

The Control Tower Engagement Specialist will work with school districts and industry in identifying, creating and organizing work-based learning experiences for students. This position will also coordinate the Launch Path system onboarding process and will act as a liaison between school districts and industry partners to ensure timely, thorough and consistent onboarding of student and training for students and teachers that emphasizes empowerment, quality, productivity and standards, goal attainment, and ongoing development of a superior workforce. Primary focus will be on strengthening, and sustaining the K12- Industry relationship, as well as increasing student engagement through supporting partner development and relations.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Serves as primary point of contact for partners and plays a vital role in ensuring early and sustained success of the partnerships.
3. Supports partners through the orientation period and work-based learning training process.
4. Supports students and partners in identifying needed trainings and supports.
5. Coordinates training initiatives and mentor opportunities for students and partners.
6. Focuses on diversifying the student workforce.
7. Possesses strong oral and written communication skills and exercises a high level of confidentiality at all times.
8. Strong organizational and time management skills.
9. Ability to meet deadlines.
10. Ability to handle multiple tasks and priorities.
11. Ability to work in a team environment.
12. Gathers and analyzes data on work-based learning experiences to identify and recommend opportunities for process improvements.
13. Acts as a liaison between partners to implement effective work-based learning experiences and training approaches to maximize transfer of knowledge and skills during the process and ensure a positive experience.
14. Serves as resource to students and partners and provides assistance as needed.
15. Maintains positive, professional relations with staff and partners.
16. Generates written correspondence and reports that are well organized and grammatically correct.
17. Communicates clearly in writing on required and requested documentation.
18. Works accurately with attention to detail and exercises judgment and integrity on the job with a sense of tact and diplomacy.
19. Identifies professional strengths and limitations and sets and meets performance goals.
20. Creates a positive work environment by:
    1. Tolerating others' points of view
    2. Soliciting input from others
    3. Resolving conflict at the lowest level possible
    4. Responding effectively to crisis situations
21. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
22. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
23. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
24. Must bring issues of non-compliance to the attention of the District.
25. Perform other duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent (GED), Associate's degree (A.A.) from a two-year college or technical school preferred; and six months to one year related experience and/or training; or equivalent combination of education and experience.
• Knowledge of: Internship, experimental education, and career advising; Career and occupational resources, trends, and opportunities; community college and student employment needs; Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Must possess, or be able to obtain Notary Public authorization from the State of Oregon. Other certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2023

Job Title: Cosmetology Floor Assistant

Department: School Improvement Services

Reports To: Willamette Career Academy Principal

Salary: Classified Salary Schedule – Range 15 - 187 calendar days

JOB SUMMARY

The Cosmetology Floor Assistant will assist in the supervision of instructional activities as students learn subject matter and skills that will contribute to their development as a career ready Cosmetologist. The Assistant Cosmetology Instructor will work with High School students in a fast-paced Cosmetology program in a large salon setting. The Cosmetology Assistant may assist in all areas of the salon including hair washing, styling, mixing color, and demonstrating techniques to students. This position will work under the supervision of the Cosmetology Instructor.

The Willamette Career Academy(WCA) serves and provides half-day career-focused programs to 11th and 12th grade students from 20 different high schools across Marion, Polk, and Yamhill counties. The Willamette Career Academy is designed to emphasize innovation, informed by student and industry input. The WCA prepares students for in-demand jobs and provides access to further education and training in career pathways.

Equity & Inclusion: This position requires commitment to and demonstration of equitable and inclusive practices in education and demonstrates an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Demonstrates proficient in planning, organizing and coordinating assigned tasks
2. Follows and maintains knowledge of all WESD policies and procedures
3. Assist Instructor with student supervisory responsibilities as assigned.
4. Assist with the implementation of the cosmetology curriculum and evaluate daily instruction units to reflect current industry methods and practices.
5. Assist instructor to promote and supervise student leadership (professional development) activities as an integral part of the curriculum.
6. Assist instructor to evaluate student classroom, lab experiences, and clinical competencies; maintain appropriate student records and report student progress to appropriate personnel. Page 3 of 3
7. Assist instructor to maintain a positive learning environment; safe and pleasant classroom atmosphere, and effective classroom management and discipline procedures while maintaining good instructor/assistant/student communication and rapport.
8. Assist to organize, manage, and appropriately maintain the instructional facility, equipment, and resources, which will serve as a positive model to students and provide a safe working environment.
9. Responsible for reporting student hours to the State monthly.
10. Responsible for ensuring facilities and records are current and free from audit findings.
11. Assists staff in scheduling appropriate meetings, completion of paperwork, written correspondence and telephone calls to parents when requested
12. Maintains safe environment for students at all times
13. Follows prescribed daily schedule as outlined by licensed staff and facility personnel
14. Confers with teaching staff on student progress
15. Assists licensed staff in the set-up, creation, and maintenance of the classroom, materials and supplies
16. Participates effectively at required meetings with teacher and other support staff using appropriate social skills, problem solving and conflict resolution strategies
17. Maintains appropriate certificates and training hours as required
18. Complies with applicable District, state, local and federal laws, rules and regulations
19. Maintains positive interactions with students, parents, and staff
20. Provides students with a stable resource to process concerns and promote good work ethics
21. Interacts thoughtfully and courteously with students, staff and community
22. Must bring issues of non-compliance to the attention of the District
23. Performs other related duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrates commitment to continuous professional learning.
3. Demonstrates creative problem-solving skills.
4. Creates a positive work environment by
   1. Listening to understand diverse points of view
   2. Soliciting input from others and responding to that input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst staff, students and families
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
   6. Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   1. Maintaining good attendance
   2. Being punctual for all classes and meetings
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner
   4. Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same Page 3 of 3
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, district staff and the public
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Attends in-service trainings
2. Attends staff meetings
3. Maintains inventory as requested by licensed staff
4. Complete required paperwork and communication log(s), timely and accurately

SUPERVISORY RESPONSIBILITIES

All WESD employees have some responsibility for supervising students and assisting in maintaining a safe environment.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School Diploma or equivalent (GED), and/or training as a licensed cosmetologist practicing in the areas of hair, nails, and esthetics. Must have authorization to practice.
  • A minimum of 3 full-time years of cosmetology work experience required 6 years is preferred.
  • Experience in health record keeping preferred.
  • Prior teaching and/or supervisory experience preferred.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
  • Ability to effectively present and teach cosmetology related skills leading to a state Cosmetology Certificate.
  • Ability to relate to high school seniors and adult students.
  • Ability to work effectively as a member of an instructional team.
• Language Skills: Must have excellent communication skills and ability to communicate fluently, both verbally and in writing, in English. Page 3 of 3
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail and the Internet.
• Other Skills and Abilities: Ability to work extended or flexible hours and/or travel within the state and WESD region. Overnight travel and some out-of-state may also be required. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices which may include practicing sound financial management, planning, organizing, directing, motivating, monitoring and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning the work accordingly. Uses equipment and budgetary resources to achieve department, agency or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, handle or feel, and reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2025

Job Title: Courier

Department: Facilities

Reports To: Facility Manager

Salary: Classified salary schedule – Range 13 – 250 calendar days

JOB SUMMARY

Loads and unloads mail, school supplies, equipment, pallets and other items to pre- determined sites according to established schedules and routes.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

• Demonstrates proficiency in planning, organizing, and coordinating assigned tasks.
• Keeps accurate records of mileage, fuel used, and freight deliveries.
• Performs daily pre-trip safety inspection on delivery vehicles and reports any problems to supervisor immediately.
• Operates forklift.
• Drives delivery vehicle to sites.
• Delivers and picks up mail on specified routes.
• Loads and unloads freight/materials for delivery/pick-up at predetermined locations.
• Loads and unloads vehicles with and without the aid of machinery.
• Secures vehicle and contents when unattended.
• Schedules preventative maintenance on agency vehicles.
• Assumes responsibility for completing assignments given by supervisor.
• Maintains established routes and schedules.
• Delivers or moves mail and packages within all agency work sites.
• Identifies professional strengths and limitations and sets and meets performance goals.
• Identifies professional strengths and limitations and sets and meets performance goals.
• Tolerating others' points of view
• Soliciting input from others
• Resolving conflict at the lowest level possible
• Responding effectively to crisis situations
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
• Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
• Must bring issues of non-compliance to the attention of the District.
• Performs other duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
• Listening to understand diverse points of view
• Soliciting input from others and responding to the input
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
• Responding effectively to crisis situations
• Advocates for and models antiracism practices
• Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
• Maintaining good attendance.
• Being punctual for all assigned activities.
• Notifying appropriate staff and others of absences and schedule changes in a timely manner.
• Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Helps with grounds-keeping and various maintenance and custodial duties as necessary.
• Receives and completes work orders.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent (GED); and three years’ commercial driving experience and/or training; or equivalent combination of education and experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including valid Oregon driver's license, with good driving record verified by DMV, and fork lift certification.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk or hear.

The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel or crouch. The employee must regularly lift and/or move up to 25 pounds and frequently up to 50 pounds. The employee is occasionally required to lift and/or move up to 70 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. The employee is occasionally exposed to wet or humid conditions, outdoor weather conditions. Occasionally the employee is required to work in high, precarious places and around moving parts. While performing the duties of this job, the employee is regularly exposed to vibration.

SAFETY REQUIREMENTS

• Compliance with all safety rules, protocols, and procedures established at each specific work site.
• Completion of mandatory written reports after a safety or security incident.
• Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
• Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position.

This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2023

Job Title: Custodian

Department: Facilities

Reports To: Facility Manager

Salary: Classified salary schedule – Range 13 – _____ calendar days

JOB SUMMARY

Keeps buildings and grounds in clean, safe and orderly condition. Maintains a safe and secure environment for guests and employees by patrolling and monitoring the premises.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Monitors supplies to ensure sufficient quantities to perform tasks.
3. Monitors equipment to ensure availability and workability to perform tasks.
4. Reviews room use schedules to determine set-up, take-down and clean-up needs.
5. Follows written cleaning schedule to ensure tasks are completed in a timely manner.
6. Works with limited supervision.
7. Receives and completes work orders.
8. Sweeps, mops, scrubs and/or vacuums hallways, stairs, restrooms, kitchen, and all other rooms. Strips, waxes and buffs floors. (according to WESD standards and methods)
9. Cleans furniture, woodwork, windows and carpets.
10. Sets up and takes down tables, chairs and equipment for meetings.
11. Removes debris from grounds.
12. Performs minor repairs.
13. Requests supplies and equipment repair according to appropriate processes.
14. Maintains buildings and grounds in a manner that contributes to the safety and well-being of occupants and users.
15. Secures premises by patrolling property:
    1. Securing each exterior and interior door
    2. Secures Bays and other buildings
    3. Guests or employees of the Agency exit the building prior to the end of the evening shift
    4. Reports observations, information, occurrences, and surveillance activities to supervisor, administration and/or local law enforcement.
16. Identifies professional strengths and limitations and sets and meets performance goals.
17. Creates a positive work environment by:
    1. Tolerating others' points of view
    2. Soliciting input from others
    3. Resolving conflict at the lowest level possible
    4. Responding effectively to crisis situations
18. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
19. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
20. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
21. Must bring issues of non-compliance to the attention of the District.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Provides information to employees as necessary.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent; or six-months-to-one-year related experience and/or training; or equivalent combination of education and experience.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information in one-on-one and small group situations. Ability to verbally respond to common inquiries or complaints from staff, students, parents, regulatory agencies or members of the community. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills: General knowledge of computer usage and ability to use e-mail.
• Other Skills and Abilities: Knowledge of or ability to learn modern custodial techniques and requirements for maintaining buildings and grounds in a safe, clean and orderly manner. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including valid Oregon driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and frequently up to 50 pounds. The employee is occasionally required to lift and/or move up to 70 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is exposed to fumes or airborne particles and toxic or caustic chemicals. The employee is occasionally exposed to wet or humid conditions and outdoor weather conditions. Occasionally the employee is required to work in high, precarious places and around moving parts. The noise level in the work environment is usually moderate and occasionally high.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: October 2025

Job Title: Customer Support Specialist

Department: Technology

Reports To:

Salary: Classified Salary Schedule – Range 19 – Calendar Days

JOB SUMMARY

Provides support for the operation and use of the Agency’s computer systems and users. Based on a full awareness of the operating procedures and policies of the District, performs a variety of tasks relative to assigned areas of responsibility. This classification deals with more complex troubleshooting functions, remotely or at the user's work site, and works independently to resolve.

Directly supports and trains the users of the Sungard Pentamation Student Information System, Financial Information System, and Special Education System.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Attends training classes both internal and external to increase employee's understanding of this field and the technology used.
3. Stages and configures equipment as required for integration into the network.
4. Prepares written documentation and instructions for Department customers' use and to assist with troubleshooting.
5. Notifies appropriate IT member or vendor support staff when equipment maintenance or repair is required; runs basic diagnostic tests on equipment functions for service evaluation by vendor; works with vendor to set procedures for repair and services and negotiates service levels; prepares related reports.
6. Consistently demonstrates standard office procedures and practices, including filing and telephone etiquette.
7. Responds to telephone calls for assistance from Agency members/customers regarding computer hardware and/or software problems.
8. Troubleshoots hardware and/or software problems; advises customers of possible solutions and directs them to take specific action for resolution; completes customer request record; refers problem to field specialist for problem resolution when the situation cannot be resolved over the telephone or remotely; follows up on calls to determine customer support satisfaction.
9. Logs and tracks calls for support and prepares related reports regarding such activities and highlighting problem trends.
10. Provides direct training to users on software systems.
11. Provides technical assistance to Department customers regarding the use and operation software systems.
12. Updates databases with new Department member information, changes customer passwords, and maintains a security database.
13. Administers and maintains databases.
14. Sets up new databases.
15. Provides training and setup on new clients’ databases.
16. Maintains and supports external applications, as needed.
17. Ability to travel overnight or locally for an extended period of time.
18. Assumes responsibility for completing assignments given by supervisor.
19. Prepares written documentation and instructions for Department customers' use and to assist with troubleshooting.
20. Researches, evaluates and recommends hardware and software to Department members.
21. Answers routine computer-related questions.
22. Responds to software-related problems with clients at client site or via telephone.
23. Prepares clear and concise reports, instructions and other technical written materials.
24. Communicates technical concepts to non-technical audiences.
25. Identifies professional strengths and limitations and sets and meets performance goals.
26. Creates a positive classroom environment by:
1. Tolerating others' points of view
2. Soliciting input from others
3. Resolving conflict at the lowest level possible
4. Responding effectively to crisis situations
27. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
28. Contributes effectively to the accomplishment of team and Agency goals, objectives, and activities.
29. Demonstrate those characteristics which are consistent with Department and Agency values.
30. Demonstrate initiative, motivation, dependability and professionalism.
31. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
32. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
33. Must bring issues of non-compliance to the attention of the District.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Stays abreast of new trends and innovations in computer software, hardware, and networks.
2. Performs a variety of record keeping activities related to work activities.
3. Performs related duties and responsibilities as required.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent (GED) and two years of computer troubleshooting customer service support experience; preferred A.A. degree from an accredited college or university with major course work in information technologies or closely related field; or equivalent combination of education and experience.
• Interpersonal Skills: Establish and maintain effective working relationships with those contacted in the course of work. Customer problem analysis. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate verbally and in writing fluently in English. Ability to read, interpret and comprehend job related business periodicals, professional journals, technical manuals or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of students and staff.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in various situations. Ability to read, interpret and comprehend a variety of instructions furnished in written, oral, diagram or schedule form. Ability to analyze problems carefully and implement solutions. Uses initiative and sound decision-making skills.
• Computer Skills: Knowledge of characteristics, capabilities, and limitations of personal computers and related peripheral equipment. Knowledge of basic principles and practices of local area networks. Knowledge of general programming concepts, memory and file management practices and procedures. Knowledge of methods and techniques of troubleshooting and problem solving of hardware, software and network problems, how to diagnose computer operational problems and effect solutions. Knowledge of standard enterprise-wide and business applications.
• Other Skills and Abilities: Knowledge of the principles and practices of Microcomputer Local Area Networks, equipment and software and micro computer equipment, software installation and basic trouble shooting techniques. Knowledge of pertinent federal, state and local law, codes and regulations.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including valid Oregon driver's license and any of the following are desired: certifications obtained through the Microsoft Certified Professional Program, Cisco Internetworking Certification Program, or American Management Association, or any other approved information technology certification.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk, hear, sit for long periods of time, use hands for fine manipulation, handle or feel and reach with hands and arms. The employee is frequently required to walk, stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: December 2019

Job Title: Customer Support Specialist I

Department: Technology

Reports To: Technology Data Coordinator

Salary: Classified Salary Schedule – Range 16 – 250 Calendar Days

JOB SUMMARY

This position is responsible for providing entry-level support for implementation and training of clients using PowerSchool Products (eSchoolplus, eFinance, Schoology, Special Education, Unified Talent, Powerschool SIS). Provides support for the use of PowerSchool Products throughout the State of Oregon. This classification focuses on basic troubleshooting functions, typically resolved with guidance or remotely, and refers more complex issues to higher-level staff. Works under close supervision and follows established procedures.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Assists in planning, organizing, and coordinating assigned tasks.

2. Attends training classes both internal and external to increase employee’s understanding of the field and technology.

3. Supports on-boarding of accounts with customers, ensuring adoption and engagement.

4. Helps clients with importing and updating data.

5. Provides support, guidance, and addresses challenges in collaboration with customers related to the Products.

6. Assists with customer success reviews to assess satisfaction and resolve issues with help from the Technical Support team.

7. Implements tools, processes, and best practices to assist customers in realizing the greatest possible value from Software they are using.

8. Serves as an interface to manage and resolve routine situations.

9. Effectively builds and sustains professional and interpersonal relationships.

10. Travel overnight or locally for support or training may be needed at times.

11. Effective communication skills (written, verbal, presentation), with the ability to explain technical subjects to non-technical end users.

12. Consistently demonstrates standard office procedures and practices including filing and telephone etiquette.

13. Logs and tracks support and prepares related reports regarding such activities and highlighting problem trends.

14. Assists with administration of databases for Clients

15. Must bring issues of non-compliance to the attention of the District.

16. Perform other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.

2. Demonstrated commitment to continuous professional learning

3. Creative problem-solving skills

4. Creates a positive work environment by:

   1. Listening to understand diverse points of view

   2. Soliciting input from others and responding to the input

   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families

   4. Responding effectively to crisis situations

   5. Advocates for and models antiracism practices

   6. Able to articulate how systems and processes contribute to inequity

5. Acts conscientiously by:

   1. Maintaining good attendance.

   2. Being punctual for all assigned activities.

   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.

   4. Completes required paperwork in a specific time and manner.

6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.

7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.

8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Stays abreast of new trends and innovations in computer software, hardware, and networks.
2. Performs a variety of record-keeping activities related to work activities.
3. Performs related duties and responsibilities as required.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School Diploma or equivalent (GED) and two years of computer troubleshooting customer service support experience preferred; equivalent combination of education and experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk, hear, sit for long periods of time, use hands for fine manipulation, handle or feel and reach with hands and arms. The employee is frequently required to walk, stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: November 2025

Job Title: Customer Support Specialist – Oregon Data Suite

Department: Center for Education Innovation, Evaluation and Research

Reports To: Chief Research Officer

Salary: Classified Schedule 19 – 250-day calendar

JOB SUMMARY

This position is responsible for providing support for the implementation and training of clients in regard to the Oregon Data Suite (an online tool to monitor data points and analyze key indicators of student progress, attendance and behavior). Provides support for the operation and use of the Oregon Data Suite throughout Oregon. Based on a full awareness of operating procedures and policies of the District, performs a variety of tasks relative to assigned areas of responsibility. This classification deals with more complex troubleshooting functions remotely at the user’s work site, and works independently to resolve them. Directly supports and trains users of the Oregon Data Suite.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
• Attends training classes both internal and external to increase employee’s understanding of the field and data suite technology.
• Performs initial on-boarding of accounts with ODS customers, ensuring strong adoption and ongoing engagement throughout the customer’s lifetime.
• Executes a comprehensive engagement and communications strategy that proactively maintains high customer satisfaction.
• Provides support, guidance and addresses challenges on work/ project management in collaboration with customers related to the ODS.
• Performs periodic customer success reviews that confirm satisfaction, resolve issues with the help of the Technical Support team, and expand ODS use throughout the account.
• Implements tools, processes and best practices to ensure customers are realizing the greatest possible value from ODS.
• Reviews usage patterns to gain insights, provide guidance and increase customer satisfaction.
• Serves as an interface to manage and resolve any critical situations.
• Works closely with the development and promotional teams to share customer insights that inform additional product and service opportunities.
• Provides customer insight to product developers, marketing and management on what innovation and continuous improvement is needed in the user experience, product capabilities and features, and customer engagement processes that ensure rapid adoption, usage velocity, high renewal and referral rates.
• Effectively builds and sustains professional and interpersonal relationships.
• Communicates technical concepts to non-technical audiences.
• Ability to travel overnight or locally for an extended period of time.
• Proven ability to maintain highly valuable and outcome-based relationships with a diverse customer account base.
• Strong communication skills (written, verbal, presentation), with the ability to explain technical subjects to non-technical end users.
• Ability to build credibility and trust by understanding and addressing customer requirements.
• Consistently demonstrates standard office procedures and practices, including filing and telephone etiquette.
• Assumes responsibility for completing assignments given by supervisor.
• Assumes responsibility for completing assignments given by supervisor.
• Seeking to understand diverse points of view
• Soliciting input from others
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team
• Responding effectively to crisis situations
• Advocates for and models antiracism practices
• Advocates for and models antiracism practices
• Maintaining good attendance.
• Being punctual for all classes and meetings.
• Notifying appropriate staff and others of absences and schedule changes in a timely manner.
• Completes required paperwork in a specific time and manner.
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same
• Provides IEP teams with relevant information and data as required
• Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, district staff and the public
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player
• Must bring issues of non-compliance to the attention of the District
• Perform other duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
• Listening to understand diverse points of view
• Soliciting input from others and responding to the input
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
• Responding effectively to crisis situations
• Advocates for and models antiracism practices
• Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
• Maintaining good attendance.
• Being punctual for all assigned activities.
• Notifying appropriate staff and others of absences and schedule changes in a timely manner.
• Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Provide training to Agency staff.
• Represent and promote ODS at regional conferences.
• Stays abreast of new trends and innovations in student information systems and data suites.
• Performs related duties and responsibilities as required.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent (GED) and two years of computer troubleshooting customer service support experience. Two years of experience working with school and/or district student information systems, preferred. Evidence of teaching and/or training adult learners on software applications and use. Working knowledge of Oregon’s P-20 systems required. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2021

Job Title: Customer Support Specialist – OMESC – Bilingual

Department: OMESC

Reports To: Director of OMESC

Salary: Classified Salary Schedule – Range 19 – 250 calendar days

JOB SUMMARY

This position will work with migrant education programs, Oregon Department of Education, and agency partners by conducting trainings, providing consultation, and technical support to users of the Oregon Migrant Student Information System (OMSIS) and Migrant Student Information Exchange System (MSIX), Mobile Certificate of Eligibility (E-COE) and Identification and Recruitment (ID&R) Programs. Based on a full awareness of the operating procedures and policies of the OMSIS and MSIX, will perform a variety of tasks relative to assigned areas of responsibility. This classification deals with more complex troubleshooting functions, remotely or at the user's work site, and works independently to resolve.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing, and coordinating assigned tasks.
2. Attends training classes both internal and external to increase employees’ understanding of this field and the technology used.
3. Stages and configures equipment as required for integration into the network.
4. Works with MEP and ODE staff to encourage collaborative involvement in the education of migrant students.
5. Provides direct training to users on software systems including OMSIS, ID&R and Oregon’s MSIX to MEP staff.
6. Provides technical assistance to regional programs and staff with computer hardware/software problems, troubleshooting and recommending corrective actions. Notifies appropriate IT member or vendor when equipment maintenance or repair is required; runs basic diagnostic tests on equipment functions for service evaluation by vendor; and prepares related reports.
7. Develops and formats OMSIS manuals.
8. Verifies data and performs data cleansing.
9. Assists with the maintenance of the OMSIS Google Team Drive.
10. Provides guidance to the regional programs in the generation of preprogram reports.
11. Provides input and assists on the design, review, revision, and maintenance of the OMESC website. Assists OMESC staff in conducting workshops and conferences, acts as resource to staff, and regional programs; and provides assistance to other departments as needed.
12. Assists in maintaining accountability of the ID&R process by reviewing the accurate completion of all COEs. Verifies the accurate entry of information from COEs onto OMSIS. Works collaboratively with ID&R Specialist, Regional Data Specialist during the Quality Control review of COEs. Make corrections on OMSIS as needed.
13. Processes COEs to OMSIS. Assigns processed COE to Data Specialist.
14. Resolves OMSIS ID Duplicates.
15. Verifies Oregon's HEP/CAMP enrollments in MEP.
16. Creates new OMSIS and MSIX user accounts upon request; Resets passwords as needed; maintain OMSIS user spreadsheet. Maintain and update OMSIS user accounts.
17. Researches and resolves daily emails from ODE on SSID conflicts, orphaned assessment records and orphaned course records.
18. Resolves daily work list items on MSIX.
19. Collaborates with the Accident Insurance company on MEP students who qualify.
20. Travels within the state and out-of-state in performance of program duties; and attends evening and weekend meetings as program requires.
21. Consistently demonstrates standard office procedures and practices, including filing and telephone etiquette.
22. Administers and maintains databases.
23. Assumes responsibility for completing assignments given by supervisor.
24. Prepares clear and concise reports, instructions, and other technical written materials.
25. Communicates technical concepts to non-technical audiences.
26. Performs other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning.
3. Creative problem-solving skills.
4. Creates a positive work environment by:
• Listening to understand diverse points of view.
• Soliciting input from others and responding to the input.
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
• Responding effectively to crisis situations.
• Advocates for and models antiracism practices.
• Able to articulate how systems and processes contribute to inequity.
5. Acts conscientiously by:
• Maintaining good attendance.
• Being punctual for all assigned activities.
• Notifying appropriate staff and others of absences and schedule changes in a timely manner.
• Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Stays abreast of new trends and innovations in computer software, hardware, and networks.
2. Keeps well-informed on MEP rules and regulations.
3. Performs a variety of record keeping activities related to work activities.
4. Performs related duties and responsibilities as required.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent (GED) and two years of computer troubleshooting customer service support experience; preferred A.A. degree from an accredited college or university with major course work in information technologies or closely related field; or equivalent combination of education and experience. Experience in the Title I-C Identification and Recruitment (I&R) process.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently, both verbally and in writing in English and Spanish. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies, or members of the community in English and Spanish. Ability to read, interpret general business periodicals, professional journals, technical procedures or governmental regulations in English and Spanish. Ability to write reports, business correspondence and procedure manuals in English and designated language.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: October 2023

Job Title: Customer Support Specialist

Department: Technology

Reports To: Technology Coordinator

Salary: Classified Salary Schedule – Range 19 – 250 calendar days

JOB SUMMARY

This Position is responsible for providing support for implementation and training of clients of PowerSchool Products (eSchoolplus, eFinance, Schoology, Special Education, Unified Talent, Powerschool SIS). Provides support and the use of Powerschool Products throughout the State of Oregon. This classification deals with more complex troubleshooting functions, remotely or at the user's work site, and works independently to resolve. Directly supports and trains the users of the PowerSchool Products.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing, and coordinating assigned tasks and assumes responsibility for completing assignments given by supervisor.
2. Attends training classes both internal and external to increase employee’s understanding of the field and technology.
3. Performs on-boarding of accounts with customers, ensuring strong adoption, and ongoing engagement.
4. Executes a comprehensive engagement and communications strategy that proactively maintains high customer satisfaction.
5. Provides support, guidance, and addresses challenges in collaboration with customers related to the Products.
6. Performs customer success reviews that assess satisfaction, resolve issues with the help of the Technical Support team, and expand PowerSchool use throughout the account.
7. Implements tools, processes, and best practices to assist customers in realizing the greatest possible value from Software they are using.
8. Serves as an interface to manage and resolve critical situations.
9. Works closely with PowerSchool teams to share customer insights that inform additional product and service opportunities.
10. Provides customer insight to product developers on what innovation and continuous improvement is needed in the user experience, product capabilities and features, and customer engagement processes.
11. Effectively builds and sustains professional and interpersonal relationships.
12. Ability to travel overnight or locally for an extended period of time.
13. Strong communication skills (written, verbal, presentation), with the ability to explain technical subjects to non-technical end users.
14. Ability to build credibility and trust by understanding and addressing customer requirements.
15. Consistently demonstrates standard office procedures and practices, including filing and telephone etiquette.
16. Logs and tracks support and prepares related reports regarding such activities and highlighting problem trends.
17. Administers databases for Clients.
18. Perform other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
• Listening to understand diverse points of view
• Soliciting input from others and responding to the input
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
• Responding effectively to crisis situations
• Advocates for and models antiracism practices
• Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
• Maintaining good attendance.
• Being punctual for all assigned activities.
• Notifying appropriate staff and others of absences and schedule changes in a timely manner.
• Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Stays abreast of new trends and innovations in computer software, hardware, and networks.
2. Performs a variety of record keeping activities related to work activities.
3. Performs related duties and responsibilities as required.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School Diploma or equivalent (GED), and two years of computer troubleshooting customer service support experience preferred; Associate's degree (A.A.) or equivalent from two-year college or technical school with major course work in information technologies or closely related field preferred; or equivalent combination of education and experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or

conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: August 2023

Job Title: Data Analyst – Special Education

Department: Special Education

Reports To: Special Education Coordinator

Salary: Classified salary schedule – Range 19 – 250 calendar days

JOB SUMMARY

Researches, analyzes, audits and reports financial, statistical and/or computer related information. Compiles and maintains files/records integrity and performs data input and retrieval from interactive terminals. Assignments are complex in nature, requiring judgment and initiative to resolve or make recommendations for resolution.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Attends training classes, both internal and external, to increase employee's understanding of this field and the technology used.
3. Determines methods and procedures to accomplish assignments.
4. Demonstrates strong organizational skills.
5. Maintains files and records.
6. Maintains databases as necessary.
7. Prepares special reports as required.
8. Prepares schedules and special reports for management.
9. Researches, analyzes, audits and reports financial, statistical and/or computer related information.
10. Performs data input and retrieval from interactive terminals.
11. Assumes responsibility for completing assignments given by supervisor.
12. Collects information and compiles data.
13. Assists in analyzing and maintaining data for special projects.
14. Assists in determining methods and procedures on new assignments.
15. Identifies professional strengths and limitations and sets and meets performance goals.
16. Creates a positive work environment by:
    1. Tolerating others' points of view
    2. Soliciting input from others
    3. Resolving conflict at the lowest level possible
    4. Responding effectively to crisis situations
17. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
18. Provides training and guidance to other employees.
19. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
20. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
21. Must bring issues of non-compliance to the attention of the District.
22. Perform other duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent (GED), plus at five years' experience; Bachelor's degree (B.S.) from four-year college or university preferred; or equivalent combination of education, training and experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD. Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2023

Job Title: Data & Project Specialist – OMESC

Department: Oregon Migrant Education Service Center

Reports To: Director of Migrant Education Service Center

Salary: Classified salary schedule – Range 25 – 250 calendar days

JOB SUMMARY

Maintains and monitors Oregon Migrant Student Information System (OMSIS) and local area networks by providing online and on-site support services to users; operates medium computer and mini- computer systems and all auxiliary equipment. The Data and Project Specialist has overall daily responsibility for the implementation, operation, and maintenance of OMESC Deliverables and Activities, coordinating with OMESC Director, Contractor staff and Agency.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing, and coordinating assigned tasks.
2. Coordinates and manages the daily implementation and maintenance of OMESC Deliverables and Activities.
3. Manages, updates, and maintains the Project Implementation Plan and Schedule, coordinating with the Agency’s Contract Administrator for deliverable acceptance.
4. Obtains OMESC’s director’s review of each Deliverable for quality assurance purposes prior to submitting to Agency.
5. Coordinates, facilitates, and schedules Contractor and Agency meetings by preparing agendas, and taking and submitting meeting notes.
6. Prepares and submits Monthly Progress Memos to the Agency contract administrator.
7. Acts as Lead on OMSIS and MSIX systems, monitoring submitting data and performing data reconciliation.
8. Creates procedures and distributes guidance to regional MEP program on latest ESSA and MSIX regulations.
9. Creates and develops manuals for State Data Operational, OMSIS, Mobile COE.
10. Assists in the technical design, debugging and testing of OMSIS.
11. Provides input, makes recommendations, and creates screens and reports.
12. Assists MESC in conducting workshops and conferences.
13. Reviews materials for inservice trainings; maintains and updates training materials, manuals and handouts and conducts inservice trainings on student accident insurance.
14. Collects and generates data, records, and reports and summarizes this information for decisions by the director, other staff members and/or as requested by ODE or agencies.
15. Coordinates and collaborates with Oregon Department of Education IT on development, enhancement, submission, and reporting.
16. Compiles, generates, analyzes, and reports data to submit to the federal government.
17. Generates written correspondence and reports that are well organized and grammatically correct.
18. Coordinates with and provides guidance to Customer Support staff on training and training materials.
19. Engages in ongoing professional development related to Title 1-C Migrant Education and familiarity with the Oregon Migrant Education Program’s goals, regulations, and Service Delivery Plan.
20. Identifies professional strengths and limitations and sets and meets performance goals.
21. Performs other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning.
3. Creative problem-solving skills.
4. Creates a positive work environment by:
   1. Listening to understand diverse points of view
   2. Soliciting input from others and responding to the input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
   6. Able to articulate how systems and processes contribute to inequity.
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Assists in answering telephones and performs other secretarial and clerical duties as necessary.
2. Trains staff members on Identification and Recruitment of Migrant Students
3. Assists local program coordinators as necessary.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Bachelor's Degree (B.A.) from four-year college or university preferred; and two years' related experience in Identification and Recruitment processes and student data systems and/or training; or equivalent combination of education and experience.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally and in writing. Ability to verbally respond to common inquiries or complaints from students, parents, regulatory agencies or members of the community. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to respond in writing to common inquiries or complaints from students, parents, regulatory agencies or members of the community. Ability to write reports, business correspondence and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and create and interpret bar graphs.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Computer Skills: High level of experience with complex technology systems. High level of knowledge regarding computer usage and ability to use database, spreadsheet and word processing software, e-mail and the Internet.
• Other Skills and Abilities: Knowledge of the Federal Title I-C Non-Regulatory Guidance as it relates to identification and recruitment and all Title I-C eligibility definitions. Experience in the identification and recruitment (I&R) process and the Oregon Migrant Student Information system (OMSIS). Ability to verify data and maintain correct and organized files. Ability to organize time and handle multiple tasks simultaneously, to work with accuracy and attention to detail; and to exercise judgment and integrity with a sense of tact and diplomacy. Ability to travel as required during performance of assigned tasks. Ability to work flexible hours, including evenings and weekends.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or district patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including valid Oregon driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: November 2023

Job Title: Data Entry Specialist – Bilingual

Department: Willamette Migrant Services

Reports To: Program Manager

Salary: Classified salary schedule – Range 14 – 250 calendar days

JOB SUMMARY

To provide oversight, technical assistance, instruction and maintenance of Migrant Programs’ databases. Focus of position is to track data services. Works collaboratively with specialists, school district personnel and data system coordinators to ensure accurate and efficient data input and output.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Develops expectations and goals appropriate for position and responsibilities, based upon identified needs.
3. Designs a process and identifies and organizes resources for achieving expectations and goals.
4. Maintains the database for the ODE student information system.
5. Facilitates the development of necessary reports as required by departments, districts, Oregon Department of Education.
6. Plans, organizes and schedules appropriate meetings.
7. Participates in program planning activities, attends appropriate meetings, and participates in task force assignments.
8. Attends trainings as needed to keep updated and current in all areas of data submission.
9. Obtains key information on required process and data fields from Oregon Department of Education and assists staff in implementing the tracking of Migrant student information.
10. Completes required paperwork in specified time and manner.
11. Pulls reports and verifies information for monthly child count submitted to ODE. Verifies all pertinent information is entered correctly, accurately and in a timely manner.
12. Acts as technical liaison between Migrant district staff and data system(s).
13. Maintains a smooth flow of information between Community partners and other state agencies involved in the Migrant student data collection process.
14. Conveys information and ideas in modes, forms and in a style that is appropriate to audience, purpose and context in both English and designated language.
15. Works cooperatively and collaboratively as a team member using good interpersonal relationship skills.
16. Provides key information to district staff and administration in a manner that is clear and easily understood.
17. Maintains confidential data records as required by districts and ODE.
18. Contributes to a positive work environment by:
    1. Understanding and tolerating differences in points of view.
    2. Demonstrating a positive attitude.
    3. Working effectively to resolve conflicts.
    4. Listening and responding respectfully to information and ideas conveyed by others.
    5. Responding calmly and effectively to crisis or time sensitive situations.
19. Promotes public awareness of Willamette Migrant Programs as needed.
20. Adheres to a code of professional ethics as identified by agency or professional organizations.
21. Envisions future needs and opportunities appropriate for position, department, and program.
22. Contributes to the advancement of the department and agency as a whole.
23. Maintains effective communication within the program and effective public relations with school staff, parents and other agency personnel.
24. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
25. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
26. Must bring issues of non-compliance to the attention of the District.
27. Perform other duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Answers phone, email and in-person questions from specialists on variety of data queries on a daily basis.
2. Assists staff at meetings as necessary.
3. Orders materials for department as necessary and/or directed.
4. Moves equipment and provides assistance for computer set-up.
5. Troubleshoots computer and data system(s) and resolves problems if possible.
6. Performs special projects as requested or assigned.
7. Files, faxes and photocopies documents.
8. Orders supplies as directed.
9. Cleans, organizes and establishes the data center space so it is most efficient.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School or GED required. Post-Secondary Education; Three years of experience with data management systems; and an awareness of Migrant services and terminology. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently, both verbally and in writing, in English and designated language. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies, or members of the community in English and designated language. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations in English and designated language. Ability to write reports, business correspondence and procedure manuals in English and designated language.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is low to moderate.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2023

Job Title: Data Entry Specialist – Bilingual

Department: Oregon Migrant Education Service Center (OMESC)

Reports To: Director of OMESC

Salary: Classified salary schedule – Range 14 – 240 calendar days

JOB SUMMARY

To provide oversight, technical assistance, instruction, and maintenance of Oregon Migrant Education Service Center’s databases. Focus of position is to track data services. Works collaboratively with specialists, school district personnel, and data system coordinators to ensure accurate and efficient data input and output.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

• Demonstrates proficiency in planning, organizing, and coordinating assigned tasks.
• Develops expectations and goals appropriate for position and responsibilities, based upon identified needs.
• Designs a process and identifies and organizes resources for achieving expectations and goals.
• Maintains the database for the ODE student information system.
• Facilitates the development of necessary reports as required by departments, districts, Oregon Department of Education.
• Plans, organizes, and schedules appropriate meetings.
• Participates in program planning activities, attends appropriate meetings, and participates in task force assignments.
• Attends trainings as needed to keep updated and current in all areas of data submission.
• Obtains key information on required process and data fields from Oregon Department of Education and assists staff in implementing the tracking of Migrant student information.
• Completes required paperwork in specified time and manner.
• Pulls reports and verifies information for monthly child count submitted to ODE. Verifies all pertinent information is entered correctly, accurately and in a timely manner.
• Acts as technical liaison between Migrant district staff and data system(s).
• Maintains a smooth flow of information between Community partners and other state agencies involved in the Migrant student data collection process.
• Conveys information and ideas in modes, forms, and in a style that is appropriate to audience, purpose, and context in both English and designated language.
• Works cooperatively and collaboratively as a team member using good interpersonal relationship skills.
• Provides key information to district staff and administration in a manner that is clear and easily understood.
• Maintains confidential data records as required by districts and ODE.
• Promotes public awareness of Oregon Migrant Education Service Center as needed.
• Adheres to a code of professional ethics as identified by agency or professional organizations.
• Envisions future needs and opportunities appropriate for position, department, and program.
• Contributes to the advancement of the department and agency as a whole.
• Must bring issues of non-compliance to the attention of the District.
• Perform other duties as assigned.

Other

• Communicates effectively with diverse populations in a culturally relevant and responsive manner.
• Demonstrated commitment to continuous professional learning
• Creative problem-solving skills
• Creative problem-solving skills
• Listening to understand diverse points of view
• Soliciting input from others and responding to the input
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
• Responding effectively to crisis situations
• Advocates for and models antiracism practices
• Able to articulate how systems and processes contribute to inequity
• Able to articulate how systems and processes contribute to inequity
• Maintaining good attendance.
• Being punctual for all assigned activities.
• Notifying appropriate staff and others of absences and schedule changes in a timely manner.
• Completes required paperwork in a specific time and manner.
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
• Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Answers phone, email and in-person questions from specialists on variety of data queries on a daily basis.
• Assists staff at meetings as necessary.
• Troubleshoots computer and data system(s) and resolves problems if possible.
• Performs special projects as requested or assigned.
• Files, faxes, and photocopies documents.
• Cleans, organizes, and establishes the data center space so it is most efficient.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School or GED required. Post-Secondary Education; three years of experience with data management systems; and an awareness of OMESC services and terminology; or equivalent combination of education and experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently, both verbally and in writing, in English and Spanish. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies, or members of the community in English and Spanish. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations in English and Spanish. Ability to write reports, business correspondence and procedure manuals in English and Spanish.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms.

The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is low to moderate.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position.

This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2022

Job Title: Data Entry Specialist – SIS

Department: School Improvement Services

Reports To:

Salary: Classified salary schedule – Range 14 – 250 calendar days

JOB SUMMARY

To provide oversight, technical assistance, instruction and maintenance of Migrant Programs’ databases. Focus of position is to track data services. Works collaboratively with specialists, school district personnel and data system coordinators to ensure accurate and efficient data input and output.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Develops expectations and goals appropriate for position and responsibilities, based upon identified needs.
3. Designs a process and identifies and organizes resources for achieving expectations and goals.
4. Maintains the database for the ODE student information system.
5. Facilitates the development of necessary reports as required by departments, districts, Oregon Department of Education.
6. Plans, organizes and schedules appropriate meetings.
7. Participates in program planning activities, attends appropriate meetings, and participates in task force assignments.
8. Attends trainings as needed to keep updated and current in all areas of data submission.
9. Obtains key information on required process and data fields from Oregon Department of Education and assists staff in implementing the tracking of Migrant student information.
10. Completes required paperwork in specified time and manner.
11. Pulls reports and verifies information for monthly child count submitted to ODE. Verifies all pertinent information is entered correctly, accurately and in a timely manner.
12. Acts as technical liaison between Migrant district staff and data system(s).
13. Maintains a smooth flow of information between Community partners and other state agencies involved in the Migrant student data collection process.
14. Conveys information and ideas in modes, forms and in a style that is appropriate to audience, purpose and context.
15. Works cooperatively and collaboratively as a team member using good interpersonal relationship skills.
16. Provides key information to district staff and administration in a manner that is clear and easily understood.
17. Maintains confidential data records as required by districts and ODE.
18. Contributes to a positive work environment by:
    1. Understanding and tolerating differences in points of view.
    2. Demonstrating a positive attitude.
    3. Working effectively to resolve conflicts.
    4. Listening and responding respectfully to information and ideas conveyed by others.
    5. Responding calmly and effectively to crisis or time sensitive situations.
19. Promotes public awareness of Willamette Migrant Programs as needed.
20. Adheres to a code of professional ethics as identified by agency or professional organizations.
21. Envisions future needs and opportunities appropriate for position, department, and program.
22. Contributes to the advancement of the department and agency as a whole.
23. Maintains effective communication within the program and effective public relations with school staff, parents and other agency personnel.
24. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
25. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
26. Must bring issues of non-compliance to the attention of the District.
27. Perform other duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Answers phone, email and in-person questions from specialists on variety of data queries on a daily basis.
2. Assists staff at meetings as necessary.
3. Orders materials for department as necessary and/or directed.
4. Moves equipment and provides assistance for computer set-up.
5. Troubleshoots computer and data system(s) and resolves problems if possible.
6. Performs special projects as requested or assigned.
7. Files, faxes and photocopies documents.
8. Orders supplies as directed.
9. Cleans, organizes and establishes the data center space so it is most efficient.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School or GED required. Post-Secondary Education; Three years of experience with data management systems; and an awareness of Migrant services and terminology. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communication fluently in English, verbally and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2023

Job Title: Data Entry Specialist – Special Education

Department: Special Education

Reports To: Coordinator

Salary: Classified salary schedule – Range 14 – 220 calendar days

JOB SUMMARY

To provide oversight, technical assistance, instruction and maintenance of Special Education’s databases(s). Focus of position is to track data services, Medicaid billing and all Special Education census information. Works collaboratively with specialists, school district personnel and data system coordinators to ensure accurate and efficient data input and output.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Develops expectations and goals appropriate for position and responsibilities, based upon identified needs.
3. Designs a process and identifies and organizes resources for achieving expectations and goals.
4. Maintains the database for the student census database.
5. Facilitates the development of necessary reports as required by departments, districts, Oregon Department of Education and high level management.
6. Plans, organizes and schedules appropriate meetings.
7. Participates in program planning activities, attends appropriate meetings, and participates in task force assignments.
8. Attends trainings as needed to keep updated and current in all areas of data submission.
9. Provides training to new personnel on proper data system usage. Participate or give training to groups on data systems used by agency as requested. Set up new personnel into data system(s) with required passwords and appropriate security levels as determined by their supervisor.
10. Obtains key information on required process and data fields from Oregon Department of Education and assists staff in implementing the tracking of required new information.
11. Completes required paperwork in specified time and manner.
12. Develops written procedures on how to correctly enter data to comply with ODE submissions and procedures and training guides on how to fill out forms correctly for data entry information.
13. Pulls reports and verifies information for reports submitted to ODE. Verifies all pertinent information is entered correctly, accurately and in a timely manner. Once verified, information is submitted to ODE and necessary corrections are completed.
14. Serves as the liaison between Special Education and Technology in relationship to database information and reporting criteria essential to ODE submissions.
15. Develops and maintains procedure manuals, documentation, training materials and useful forms for increased efficiency and accountability for data service staff and the department as a whole.
16. Prioritizes work flow for staff with support from administrators.
17. Maintains/monitors student records files and activities of filing clerks according to applicable procedures and timelines.
18. Inputs and ensures database is current with IDEA eligibility and IFSP/IEP dates and other necessary dates and information.
19. Prints and distributes caseloads to specialists and makes necessary corrections once documents are returned.
20. Creates and runs reports as requested.
21. Assists in the effectiveness of data programs and services through consultation with Special Education staff and department supervisors. Assists in the evaluation and focus on improvement of data services.
22. Acts as technical liaison between Special Education staff and data system(s).
23. Maintains a smooth flow of information between district partners and other state agencies involved in the data collection process.
24. Works cooperatively and collaboratively as a team member using good interpersonal relationship skills.
25. Interacts with the public, district staff, agency staff and administrators in a professional manner under all circumstances.
26. Drafts, edits and prepares letters, reports, memos, forms and reports for staff as requested by administration.
27. Provides key information to staff, district staff and administration in a manner that is clear and easily understood.
28. Communicates data/billing information to a wide range of audiences using a variety of tools and guidelines.
29. Coordinates with staff to maintain and strengthen departmental teamwork and administrative guidelines.
30. Works with Medicaid billing clerk to write procedures on correct procedures to enter billing from specialists and assist as needed with training and corrections in a timely manner.
31. Maintains confidentiality.
32. Envisions future needs and opportunities appropriate for position and program.
33. Participates in and plans for professional growth in activities in area of specialist for self and staff assigned to department.
34. Maintains confidential data records as required by district, Special Education, state and federal agencies.
35. Promotes public awareness of Special Education as needed.
36. Adheres to a code of professional ethics as identified by agency, or professional organizations.
37. Envisions future needs and opportunities appropriate for position, department, and program.
38. Contributes to the advancement of the department and agency as a whole.
39. Maintains effective communication within the program and effective public relations with school staffs, parents and other agency personnel.
40. Prepares all state and local reports on designated programs.
41. Keeps current and informed on legal requirements governing special education data submission, Medicaid reimbursement, confidentiality and records maintenance. Attends trainings as needed to keep updated in all areas to ensure compliance and current directives.
42. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
43. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
44. Must bring issues of non-compliance to the attention of the District.
45. Performs other duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Answers phone, email and in-person questions from specialists on variety of data queries on a daily basis.
2. Assists staff at meetings as necessary.
3. Orders materials for department as necessary and/or directed.
4. Moves equipment and provide assistance for computer set-up.
5. Serves as backup for Data Analyst position.
6. Performs special projects as requested or assigned.
7. Files, faxes and photocopies documents.
8. Orders supplies as directed.
9. Cleans, organizes and establishes the data center space so it is most efficient.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School or GED required. Post-Secondary Education; Three years of experience with data management systems; and an awareness of special education services and terminology. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communication fluently in English, verbally and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is low to moderate.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2023

Job Title: Data Specialist – OMESC – Bilingual

Department: OMESC

Reports To: Director of OMESC

Salary: Classified Salary Schedule – Range 19 – 250 calendar days

JOB SUMMARY

This position will work with migrant education programs, Oregon Department of Education, and agency partners by conducting trainings, providing consultation, and technical support to users of the Oregon Migrant Student Information System (OMSIS) and Migrant Student Information Exchange System (MSIX), Mobile Certificate of Eligibility (E-COE) and Identification and Recruitment (ID&R) Programs. Based on a full awareness of the operating procedures and policies of the OMSIS and MSIX, will perform a variety of tasks relative to assigned areas of responsibility. This classification deals with more complex troubleshooting functions, remotely or at the user's work site, and works independently to resolve.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing, and coordinating assigned tasks.
2. Supports the maintenance of data within the Oregon Student Information System (SIS) for migrant students.
3. Attends training classes both internal and external to increase employees’ understanding of this field and the technology used.
4. Stages and configures equipment as required for integration into the network.
5. Works with MEP and ODE staff to encourage collaborative involvement in the education of migrant students.
6. Develops and conducts training on State and MSIX systems and the Student Accident Insurance Program.
7. Performs Data Quality Control of the Certificates of Eligibility (COE).
8. Provides technical assistance to MEP regional programs in completing COEs.
9. Conducts training on best practices for data collection.
10. Provides technical assistance on the State SIS for migrant students and national MSIX SIS.
11. Investigates and resolves daily emails from ODE regarding SSID conflicts.
12. Assists in performing statewide data cleansing.
13. Assists with the child count reconciliation process.
14. Contributes to the design, review, revision, and maintenance of the OMESC website.
15. Ongoing education on Title IC Migrant regulations, policies related to identification and recruitment, and record transfer practices.
16. Conducts workshops and assists at Title IC MEP events.
17. Assists in developing, formatting, and updating system user training manuals.
18. Verifies Oregon's HEP/CAMP eligibility.
19. Creates a system to maintain and update user accounts.
20. Researches and resolves daily emails from ODE on SSID conflicts, orphaned assessment records and orphaned course records.
21. Performs reviews and resolves the MSIX work list.
22. Collaborates with the Title IC accident insurance provider to ensure coordination and verification of students’ eligibility.
23. Travels within the state and out-of-state to perform program duties; and attends evening and weekend meetings as needed.
24. Performs other duties as assigned.
25. Must bring issues of non-compliance to the attention of the District.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning.
3. Creative problem-solving skills.
4. Creates a positive work environment by:
   1. Listening to understand diverse points of view.
   2. Soliciting input from others and responding to the input.
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
   4. Responding effectively to crisis situations.
   5. Advocates for and models antiracism practices.
   6. Able to articulate how systems and processes contribute to inequity.
5. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Stays abreast of new trends and innovations in computer software, hardware, and networks.
2. Keeps well-informed on MEP rules and regulations.
3. Performs a variety of record keeping activities related to work activities.
4. Performs related duties and responsibilities as required.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent (GED) and two years of computer troubleshooting customer service support experience; preferred A.A. degree from an accredited college or university with major course work in information technologies or closely related field; or equivalent combination of education and experience. Experience in the Title I-C Identification and Recruitment (I&R) process.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently, both verbally and in writing in English and Spanish. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies, or members of the community in English and Spanish. Ability to read, interpret general business periodicals, professional journals, technical procedures or governmental regulations in English and Spanish. Ability to write reports, business correspondence and procedure manuals in English and designated language.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: April 2025

Job Title: Dental Science Teaching Assistant

Department: School Improvement Services

Reports To: Willamette Career Academy Principal

Salary: Classified Salary Schedule – Range 14 - 187 calendar days

JOB SUMMARY

The dental teaching assistant will assist in the training of students who are interested in learning about the dental industry. Under the supervision of the Teacher, the Assistant will be responsible for encouraging and demonstrating to youth the various areas of the dental industry. This is an excellent opportunity to mentor new students into the field.

This position will work in the state-of-the-art dental science lab within the Willamette Career Academy. The program will serve and provide equitable access to students and business partners from across Marion, Polk, and Yamhill counties. The Willamette Career Academy is designed to emphasize innovation, informed by student and industry input. The Willamette Career Academy will prepare students for in-demand jobs and provide access to further education and training in career pathways. Students who complete the program may be able to certify to become dental assistants at completion, including RHS and EFDA certifications.

Equity & Inclusion: This position requires commitment to and demonstration of equitable and inclusive practices in education and demonstrates an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Instructs students on various parts of dental science, including anatomy, practical skills, and lab skills towards industry certifications.
2. Assists in providing group and/or individual instruction to students.
3. Assists in establishing and maintaining a positive learning environment.
4. Assists in evaluation and specifying direction of instruction so as to maximize each student’s potential.
5. Maintains accurate data on student progress.
6. Coordinates with and serves as a liaison to the dental industry.
7. Assists in administering and scoring formal and informal tests
8. Implements behavioral management strategies using the emphasis and techniques that have been outlined by the teacher.
9. Assists in organizing and preparing a variety of instructional materials.
10. Works collaboratively with other staff members and assists in the successful operation of the program. Page 2 of 5
11. Assists with marketing for the program.
12. Participates in professional development activities.
13. Attends staff meetings and patriciates in designated committee work; represents the department at pertinent meetings as required.
14. Promotes a positive image of the Willamette Career Academy and its programs.
15. Develops and maintains contacts with community and professional organizations.
16. Assists in teaching all dental science courses as facilitated by the instructor.
17. Assists in development of short-term workshops and guest speakers, tours, and seminars to meet the needs of the dental industry.
18. Assists in supervision and/or transportation of cooperative work experience students.
19. Meets all scheduled and specific classes.
20. Assists in teaching classes as assigned, following approved course outlines.
21. Assists in preparing and developing materials for assigned classes.
22. Maintains Willamette Career Academy facilities and equipment.
23. Keeps up to date on technological changes and developments in subject area.
24. Provides IEP teams with relevant information and data as required.
25. Must bring issues of non-compliance to the attention of the District.
26. Performs other related duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning.
3. Creative problem solving.
4. Creates a positive work environment by
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
   • Responding effectively to crisis situations.
   • Advocates for and models antiracism practices.
   • Able to articulate how systems and processes contribute to inequity.
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, district staff and the public
8. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some Page 3 of 5 or all of the following tasks. Other duties may be assigned.

• Attends in-service trainings
• Attends staff meetings
• Maintains inventory as requested by licensed teacher
• Complete required paperwork and communication log(s), timely and accurately

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School Diploma or GED and experience in the dental field as a dental assistant or dental hygienist. Current licensure preferred.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts and draw valid conclusions without shame, blame, and judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating Page 4 of 5 to agency records and data, employees, students, families, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: June 2024

Job Title: Driver – Mobile Audiology Unit

Department: Facilities

Reports To: Facility Manager

Salary: Classified salary schedule – Range 13 – 190 calendar days

JOB SUMMARY

Drives Audiology Mobile Unit to and from pre-determined sites; sets up and takes down truck and equipment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Keeps accurate records of mileage, fuel used, and deliveries.
3. Performs daily safety inspection on audiology vehicle and reports any problems to supervisor immediately.
4. Delivers/picks up items as requested
5. Drives audiology mobile unit to sites.
6. Loads and unloads freight/materials for delivery/pick-up at predetermined locations.
7. Loads and unloads vehicles with and without the aid of machinery.
8. Secures vehicle and contents when unattended.
9. Assumes responsibility for completing assignments given by supervisor.
10. Maintains established routes and schedules.
11. Identifies professional strengths and limitations and sets and meets performance goals.
12. Creates a positive work environment by:
1. Tolerating others' points of view
2. Soliciting input from others
3. Resolving conflict at the lowest level possible
4. Responding effectively to crisis situations
13. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
14. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
15. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
16. Must bring issues of non-compliance to the attention of the District.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Helps with grounds-keeping and various maintenance and custodial duties as necessary.
2. Receives and completes work orders.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent (GED); and one-to-three months’ related experience and/or training; or equivalent combination of education and experience.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively present information in one-on-one and small group situations. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Computer Skills: General knowledge of computer usage and ability to use e-mail.
• Other Skills and Abilities: Ability to organize time and handle multiple tasks simultaneously, to work with accuracy and attention to detail; and to exercise judgment and integrity with a sense of tact and diplomacy. Ability to travel as required during performance of assigned tasks. Ability to work flexible hours.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including valid Oregon driver's license, and good driving record..

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel or crouch. The employee must regularly lift and/or move up to 25 pounds and frequently up to 50 pounds. The employee is occasionally required to lift and/or move up to 70 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. The employee is occasionally exposed to wet or humid conditions, outdoor weather conditions. Occasionally the employee is required to work in high, precarious places and around moving parts. While performing the duties of this job, the employee is regularly exposed to vibration.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: September 2018

Job Title: Dual Credit Engagement Specialist

Department: Post Secondary Pathways

Reports To: Senior Manager - Dual Credit

Salary: Classified Salary Schedule – Range 16 – 250 calendar days

JOB SUMMARY

The Dual Credit Engagement Specialist is part of the Willamette Promise Program team. This
position will work with school districts, students, families, high school teachers, and college
faculty liaisons to support dual credit course offerings in participating school districts. The main
focus of the Dual Credit Engagement Specialist will be to provide communication, advising,
and other relevant information to students, families, and educators as it relates to dual credit
coursework and post-secondary transition. The Willamette Promise Dual Credit Engagement
Specialist serves as the main point of contact for the program and provides excellent customer
service.
The Willamette Promise partners with Western Oregon University and the Oregon Institute of
Technology to offer Dual Credit programming in high schools across the state of Oregon. The
Willamette Promise Program works within the larger Post-Secondary Pathways Program and
partners closely with the Willamette Work Ready Program to provide career and college
transition support.
The Willamette Promise partners with Western Oregon University and the Oregon Institute of
Technology to offer Dual Credit programming in high schools across the state of Oregon. The
Willamette Promise Program works within the larger Post-Secondary Pathways Program and
partners closely with the Willamette Work Ready Program to provide career and college transition
support.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Plans and coordinates logistical and administrative tasks for Professional Learning Communities for high school teachers and other program events.
2. Prepares and manages event materials such as registration, attendance tracking, feedback forms, follow-up summaries, nametags, and copies for all program activities.
3. Maintains and updates program records and systems, including filing, retrieving, andorganizing information for program operations and state reporting requirements.
4. Manages the student payment processes, ensuring accurate documentation and collaborating with districts to support students in successfully completing program feepayments.
5. Responds to inquiries from students, families, and school staff promptly and professionally, ensuring clarity and accuracy in all communications.
6. Develops and delivers presentations, workshops, and informational sessions tailored to diverse audiences, including students, families, educators, and community partners.
7. Collaborates in creating clear and engaging marketing and communication materials to convey program information to students, families, and school districts.
8. Maintains consistent branding and messaging across all communication channels, including digital, print, and in-person materials.
9. Manages and updates web pages and digital platforms to ensure accurate, accessible, and engaging information.
10. Implements culturally responsive communication strategies and engagement practies to build meaningful connections with diverse communities.
11. Designs and implements advising initiatives in collaboration with university partners and school districts to support student success.
12. Guides students in navigating resources for dual credit registration, payments, and transferring credits.
13. Provides technical support to teachers, assisting with grade submission, supporting student registration, and accessing online program materials and resources.
14. Delivers ongoing support for teachers and students using systems and tools related to the dual credit program.
15. Must bring issues of non-compliance to the attention of the District.
16. Perform other duties as assigned.

Other

Demonstrates excellent oral and written communication skills in a variety of situations,
including difficult ones, with school staff, agency staff, students, district staff and the public.
2. Establishes and maintains effectively, culturally responsive communication.
3. Pursues ongoing professional learning and actively applies new knowledge to enhance leadership and program effectiveness.
4. Applies creativity and critical thinking to address challenges, resolve conflicts, and continuously improve systems and services.
5. Demonstrates ability to manage budgets and optimize resources.
6. Creates a positive work environment by:
     a. Seeking and valuing diverse perspectives through active listening and inclusive decision-making.
     b. Commitment to transparency and open communication and healthy conflict resolution.
     c. Responding effectively to crisis situations
     d. Advocates for and models antiracism practices
     e. Able to articulate how systems and processes contribute to inequity.
7. Acts conscientiously by:
     a. Maintaining consistent attendance and punctuality.
     b. Communicates proactively regarding absences or schedule changes.
     c. Completes required paperwork and reports accurately and within deadlines.
8. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and
assists staff to do the same.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Assists staff at conferences and assists at other WESD functions as necessary.
2. Travels to various locations as needed to provide on-site support events, trainings, and technical assistance.
3. Operates general office equipment.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities
as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School Diploma or equivalent (GED), Associates degree (A.A.) from a two-year college or technical school preferred; and six months to one year related experience and/or training; or equivalent combination of education andexperience. Knowledge of: dual credit, dual enrollment, post-secondary transition planning, and college/or advising preferred. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to
  agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: January 2026

Job Title: E-Rate Coordinator

Department: Technology

Reports To: Director of Technology

Salary: Classified Salary Schedule – Range 21 – 250 Calendar Days

JOB SUMMARY

Provides support for school districts statewide in the e-Rate application process. Based on a full awareness of the operating procedures and policies of the District, performs a variety of tasks relative to assigned areas of responsibility. This classification performs the necessary tasks to complete the e-Rate application processes for this agency and contracting agencies.

This includes filing all e-Rate forms, assisting with review processes, providing email and phone support, providing training and updates, and reviewing technology plans for e-Rate compliance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Attends required e-Rate trainings, meetings, and conferences to increase employee’s understanding of this field.
3. Supports department staff in development of agency e-Rate application and implementation of e-Rate process.
4. Maintains documentation of e-Rate application, implementation and invoicing for agency.
5. Organizes and schedules multiple tasks and sets priorities in order to meet deadlines for assignments.
6. Provides yearly training on program changes.
7. Completes e-Rate application for agency and contracting school districts including filing and certification of all e-Rate forms.
8. Works with USAC to complete PIA and Selective Reviews for agency and contracting school districts.
9. Prepares documentation for review responses and appeals, as necessary, for agency and contracting school districts.
10. Provides phone and email support for e-Rate program for contracting agencies statewide.
11. Assumes responsibility for completing assignments given by supervisor.
12. Reviews internal e-Rate process for agency and contracting school districts and recommends process changes for improved services
13. Serves as e-Rate representative for regional and state at regional, state, and federal meetings.
14. Sends weekly updates and newsletters with in-depth analysis of changes in e-Rate program and procedures as provided by SECA.
15. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
16. Contributes effectively to the accomplishment of team and Agency goals, objectives, and activities.
17. Demonstrates those characteristics which are consistent with Department and Agency values.
18. Demonstrates initiative, motivation, dependability and professionalism.
19. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
20. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
21. Must bring issues of non-compliance to the attention of the District.
22. Perform other duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Performs a variety of record keeping activities related to work activities.
2. Performs related duties and responsibilities as required.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent (GED) and three years' of customer service support experience; preferred AA degree from an accredited college or university with major course work in information technologies or closely related field; or equivalent combination of education and experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including valid Oregon driver's license and any of the following are desired: certifications obtained through the Microsoft Certified Professional Program, Cisco Internetworking Certification Program, or American Management Association, or any other approved information technology certification.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position.

This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: August 2023

Job Title: Early Learning Support Specialist

Department: Special Education

Reports To: Special Education Coordinator

Salary: Classified salary schedule – Range 20 – 190 calendar days

JOB SUMMARY

The Early Learning Support Specialist works with EI.ECSE Specialists to support inclusive environments for children ages birth-5 years old. The position is responsible for providing individual and small group training and coaching. The Early Learning Support Specialist must be able to implement, model, collect and chart data and coordinate with teachers and specialists to identify patterns and trends to inform instruction. The Early Learning Support Specialist possesses knowledge and skills to perform essential functions and key responsibilities in an exemplary manner. The Early Learning Support Specialist has the experience and ability to train others in evidence based inclusive practices across a variety of early learning settings and helps build capacity across the early learning system.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Provide job imbedded professional learning and technical assistance to internal and external staff in coordination with EI.ECSE Specialist
2. Demonstrates proficiency in planning, organizing, and managing tasks.
3. Supports Positive Behavior Supports (PBIS) and Collaborative Problem Solving (CPS)
4. Possesses knowledge and demonstrates competency in utilization of the de- escalation practices
5. Assists in developing programs and/or interventions to support inclusive environments
6. Implements, models, collects, and reviews individual, site and program level data
7. Monitors student progress data related to identified areas of concern and summarizes for assigned specialist
8. Trains and coaches instructional assistants and/or community partners in the development and implementation of skill plans
9. Works closely with EI.ECSE specialists to meet student needs by managing the schedules of community instructional assistants in order to maximize efficiency.
10. Trains and coaches staff to support students in maintaining their inclusive placements
11. Research, gather and create materials that support the implementation of specially designed instruction and accommodations.
12. Model and coach others in the implementation of specially designed instruction and accommodations.
13. Communicates clearly and positively with staff, specialists, and administrators.
14. Maintains appropriate professional boundaries.
15. Generates written correspondence and reports that are well organized and grammatically correct.
16. Clearly communicates in writing on required and requested documentation
17. Identifies professional strengths and limitations and sets and meets performance goals.
18. Coaches instructional assistants in how to support classroom staff
19. Model and coach safe behavior intervention strategies
20. Must bring issues of non-compliance to the attention of the District.
21. Perform other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
• Listening to understand diverse points of view
• Soliciting input from others and responding to the input
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
• Responding effectively to crisis situations
• Advocates for and models antiracism practices
• Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
• Maintaining good attendance.
• Being punctual for all assigned activities.
• Notifying appropriate staff and others of absences and schedule changes in a timely manner.
• Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Associate's degree (A.A.); Bachelor’s degree from an accredited university preferred. Candidate should have significant experience working with young children. Three or more years working in community settings supporting staff who provide special education. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District. Ability to complete MANDT training and to carry out MANDT interventions; ability to obtain CPR and first aid card.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: September 2022

Job Title: Early Learning Support Specialist- Bilingual

Department: Special Education

Reports To: Special Education Coordinator

Salary: Classified salary schedule – Range 20 – 190 calendar days

JOB SUMMARY

The Early Learning Support Specialist- Bilingual works with EI.ECSE Specialists to support inclusive environments for children ages birth-5 years old. The position is responsible for providing individual and small group training and coaching. The Early Learning Support Specialist- Bilingual must be able to implement, model, collect and chart data and coordinate with teachers and specialists to identify patterns and trends to inform instruction. The Early Learning Support Specialist- Bilingual possesses knowledge and skills to perform essential functions and key responsibilities in an exemplary manner. The Early Learning Support Specialist- Bilingual has the experience and ability to train others in evidence based inclusive practices across a variety of early learning settings and helps build capacity across the early learning system.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Provide job imbedded professional learning and technical assistance to internal and external staff in coordination with EI.ECSE Specialist
2. Demonstrates proficiency in planning, organizing, and managing tasks.
3. Supports Positive Behavior Supports (PBIS) and Collaborative Problem Solving (CPS)
4. Possesses knowledge and demonstrates competency in utilization of the de- escalation practices
5. Assists in developing programs and/or interventions to support inclusive environments
6. Implements, models, collects, and reviews individual, site, and program level data
7. Monitors student progress data related to identified areas of concern and summarizes for assigned specialist
8. Trains and coaches instructional assistants and/or community partners in the development and implementation of skill plans
9. Works closely with EI.ECSE specialists to meet student needs by managing the schedules of community instructional assistants in order to maximize efficiency.
10. Trains and coaches staff to support students in maintaining their inclusive placements
11. Research, gather and create materials that support the implementation of specially designed instruction and accommodations.
12. Model and coach others in the implementation of specially designed instruction and accommodations.
13. Communicates clearly and positively with staff, specialists, and administrators.
14. Maintains appropriate professional boundaries.
15. Generates written correspondence and reports that are well organized and grammatically correct.
16. Clearly communicates in writing on required and requested documentation
17. Identifies professional strengths and limitations and sets and meets performance goals.
18. Coaches instructional assistants in how to support classroom staff
19. Model and coach safe behavior intervention strategies
20. Must bring issues of non-compliance to the attention of the District.
21. Perform other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Associate's degree (A.A.); Bachelor’s degree from an accredited university preferred. Candidate should have significant experience working with young children. Three or more years working in community settings supporting staff who provide special education. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently, both verbally and in writing, in English and Spanish. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies, or members of the community in English and Spanish. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations in English and Spanish. Ability to write reports, business correspondence and procedure manuals in English and Spanish.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District. Ability to complete MANDT training and to carry out MANDT interventions; ability to obtain CPR and first aid card.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: September 2022

Job Title: Early Learning Support Specialist-Mental Health

Department: Special Education

Reports To: Special Education Coordinator

Salary: Classified salary schedule – Range 22 – ______ calendar days

JOB SUMMARY

The Early Learning Support Specialist-Mental Health works with internal and external partners to support early childhood care and education providers in center and home based settings.

The Early Learning Support Specialist possesses the knowledge and skills to perform essential functions and key responsibilities in an exemplary manner. The Early Learning Support Specialist has the experience and ability to train others in evidence-based inclusive practices across various early learning settings and helps build capacity across the early learning system.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Provides relationship-based, preventive interventions to promote the mental health of infants and young children and address behaviors that put them at risk of suspension/expulsion.
2. Develops written intervention strategies and uses a team approach to assist providers with implementing strategies that promote infants’ and young children’s optimal social-emotional development.
3. Demonstrates proficiency in planning, organizing, and managing tasks.
4. Supports Pyramid, Collaborative Problem Solving (CPS), and Infant/Early Childhood Mental Health Consultation (IECMHC).
5. Possesses knowledge and demonstrates competency in utilization of the de- escalation practices.
6. Assists in developing programs and/or interventions to support inclusive environments.
7. Implements, models, collects, and reviews individual, site and program level data.
8. Trains and coaches staff to support students in maintaining their inclusive placements.
9. Communicates clearly and positively with staff, specialists, and administrators.
10. Maintains appropriate professional boundaries.
11. Generates written correspondence and reports that are well organized and grammatically correct.
12. Clearly communicates in writing on required and requested documentation.
13. Identifies professional strengths and limitations and sets and meets performance goals.
14. Coaches instructional assistants in how to support classroom staff.
15. Models and coaches safe behavior intervention strategies.
16. Must bring issues of non-compliance to the attention of the District.
17. Perform other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   1. Listening to understand diverse points of view
   2. Soliciting input from others and responding to the input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
   6. Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience:
  • At least 2 years of experience in a related infant/early childhood field
  • Endorsed (EMH-E® o r ECMH-E® ) as Family Associate or Family Specialist (no degree required for these categories of Endorsement) or willingness to apply for Endorsement within 3 months of hire
  • Completion of at least 4 hours on each of the 5 mental health topics identified below from an association for infant mental health (AIMH) for a minimum of 20 hours total or willingness to complete such training within 6 months of hire.
    • Bringing a mental health perspective to understanding infants’ and young children's social-emotional development
    • Creating a therapeutic alliance with consultees
    • Modeling and fostering reflection and self-awareness
    • Integrating new mental health consultation practices and strategies as the field evolves
    • Identifying risks to an infant/young child’s mental health and/or development that may indicate the need to refer for more intensive services.
    • Associate's degree (A.A.); Bachelor’s degree from an accredited university preferred. Candidate should have significant experience working with young children. Three or more years working in community settings supporting staff who provide special education. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District. Ability to complete MANDT training and to carry out MANDT interventions; ability to obtain CPR and first aid card.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: February 2025

Job Title: Education Inclusivity & Innovation Specialist

Department: Equity, Diversity, and Inclusion

Reports To: Director of Equity, Diversity, and Inclusion

Salary: Classified Salary Schedule – Range 27 – 250 calendar days

JOB SUMMARY

The Education Inclusivity & Innovation Specialist (EIIS) reports to the EDI Regional Director.

The EIIS will be based at the WESD Marion Center. The EIIS will provide consultancy, training, activities, professional development, and technical assistance to external and internal partners and school districts. The EIIS will also serve as a resource for internal WESD staff with an emphasis on offering support to the Cross-Functional Equity, Inclusion Achievement (CFEIA) team through the Willamette ESD’s technical assistance program. The EIIS will be responsible for ensuring that all EDI-specific activities contribute to reducing inequity regarding gender, ethnicity, and vulnerability for diverse populations. The EIIS will work closely with the EDI Regional Director in response to requests from school districts and internal/external stakeholders.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Directly collaborates with the development and tracking of the day-to-day EDI efforts as identified by the EDI Regional Director’s leadership.
2. Leads the creation of research-based technical material in areas of EDI practice.
3. Facilitates the implementation of EDI efforts by providing technical strengthening initiatives internally and externally (school districts).
4. Serves as a consultant in the development and adoption and/of EDI training strategies and designs.
5. Designs and co-facilitates training and/or the adoption of EDI activities.
6. Directly collaborates with the development and implementation of EDI-related policies.
7. Directly collaborates and gives guidance with the development of proposals and processes for change.
8. Manages inclusive engagement with diverse communities and partners.
9. Coordinates EDI Department schedules and tracks requests for EDI consulting, training, and public speaking.
10. Directly collaborates with designing, planning, and leading EDI Advisory Team monthly meetings, annual retreat, and school district meetings as needed.
11. Effectively communicates under pressure.
12. Provides technical support in the development and dissemination of tools, materials, reports, papers, and EDI projects.
13. Directly collaborates with EDI Advisory Team web page updates, training dialogue, and presentations.
14. Responsible for data entry, updating manuals, training materials, and reports as they relate to EDI.
15. Responsible for responding to internal and external staff.
16. Directly collaborates with the research, implementation, and documentation of EDI initiatives and processes.
17. Conducts analysis of program implementation to identify areas for improvement and proposes appropriate strategies and guidelines for improvement.
18. Ensures EDI project implementation adheres to WESD’s mission, and vision.
19. Contributes to cross-team and multi-team building efforts as identified by the EDI Regional Director.
20. Serves as a liaison to external organizations at professional meetings and conferences as assigned.
21. Perform other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   1. Listening to understand diverse points of view
   2. Soliciting input from others and responding to the input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
   6. Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Supports the preparation and EDI Advisory Team Meeting facilitation.
2. Facilitates EDI dialogue for various groups.
3. Provides EDI professional development training.
4. Prepares and transcribes minutes for various meetings.
5. Supports conferences and assists at other WESD functions as necessary.
6. Manages the Linguava Translation and Interpretation services data.
7. Performs special projects.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Bachelor's Degree or 3-5 years working and applying equity, diversity, and inclusive practices. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job. Familiarity with diversity, equity, and inclusion work. Excellent oral and written communication skills, strong organizational skills, and proven skills in working collaboratively and productively in a team environment while building consensus among diverse groups, including department personnel and partner agencies. Demonstrated ability to analyze complex situations and implement proactive or corrective actions and strategies. Ability to develop and maintain supportive, cooperative relationships with families (if applicable), a variety of staff, and district administrators. Demonstrated ability to facilitate groups in meetings and workshop settings, solve problems, make decisions, and engage others in creating a vision and designing and implementing programs to realize the vision.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally and in writing. The ability to communicate fluently in Spanish is preferred. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Created: May 2023

Job Title: Emergency Preparedness Consultant

Department: Facilities

Reports To: Director of Facilities

Salary: Classified salary schedule – Range 27 – 205 calendar days

JOB SUMMARY

The Emergency Preparedness Consultant works with the Oregon Department of Education (ODE) to coordinate, train and support the development of school district emergency preparedness programs across multiple ESD regions in Western Oregon.

Equity & Inclusion: This position requires commitment to and demonstration of equitable and inclusive practices in education and demonstrates an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Delivers effective group and individual instruction on ODE's Emergency Preparedness Program.
2. Formulates teaching outlines and determines instructional methods to meet the needs of diverse learners of all district sizes.
3. Selects and/or develops teaching aids to support districts in creating and implementing the Emergency Preparedness Curriculum.
4. Facilitates trainings and district engagements with a focus on culturally responsive pedagogy and implicit bias in every aspect of the work.
5. Supports districts in assembling community groups and agencies relevant to emergency preparedness planning and implementation.
6. Provides follow-up supports on program development and implementation in districts.
7. Implements all required grant objectives.
8. Evaluates effectiveness of training and development of programs and utilizes relevant evaluation data to revise or recommend changes in instructional objectives and methods.
9. Organizes and facilitates the collection of data regarding training and program implementation.
10. Monitors and reports on the expenditure of funds distributed for the emergency preparedness program
11. Prepares reports and/or presentations to ODE and the Oregon Association of Education Service Districts (OAESD) about the Emergency Preparedness Program implementation and outcomes.
12. Participates in statewide trainings and collaboration meetings.
13. Collaborates with County Emergency Managers and other emergency management professionals in the assigned regions.
14. Participates in SIS Department meetings and serves as an integral member of the WESD school safety team.
15. Coordinates with Willamette ESD school safety personnel.
16. Ability to speak with individuals and small groups in an articulate manner.
17. Ability to speak at meetings and before groups in an articulate manner using prepared materials and on a spontaneous basis.
18. Ability to provide dynamic training to diverse learners adjusting to different cultural environments.
19. Understanding of the education enterprise and the mission of ESDs in Oregon.
20. Demonstrated skills in critical thinking and problem solving.
21. Demonstrated ability to exercise judgment, integrity, confidentiality, tact, and diplomacy.
22. Demonstrated ability to work well with others and to provide effective leadership.
23. Capacity to conceive and develop successful programs and systems with limited technical guidance from agency partners.
24. Maintains professional and technical knowledge by participating in professional development activities.
25. Possesses strong oral and written communication skills and exercises a high level of confidentiality at all times.
26. Strong organizational and time management skills.
27. Ability to meet deadlines.
28. Ability to handle multiple tasks and priorities.
29. Ability to work in a team environment.
30. Maintains positive, professional relations with staff and partners.
31. Generates written correspondence and reports that are well organized and grammatically correct.
32. Communicates clearly in writing on required and requested documentation.
33. Works accurately with attention to detail and exercises judgment and integrity on the job with a sense of tact and diplomacy.
34. Identifies professional strengths and limitations and sets and meets performance goals.
35. Must bring issues of non-compliance to the attention of the District.
36. Perform other duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
• Listening to understand diverse points of view
• Soliciting input from others and responding to the input
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
• Responding effectively to crisis situations
• Advocates for and models antiracism practices
• Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
• Maintaining good attendance.
• Being punctual for all assigned activities.
• Notifying appropriate staff and others of absences and schedule changes in a timely manner.
• Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: A minimum of a Bachelor's degree or equivalent experience and/or training; or equivalent combination of education and experience. The following additional Experience is preferred:
• 2 Years Emergency Planning or Emergency Management Experience
• Project management experience, National Incident Management System (NIMS), and Incident Command Systems (ICS) experience Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: November 2022

Job Title: Employee Engagement Specialist

Department: Human Resources

Reports To: Human Resources Manager

Salary: Classified salary schedule – Range 16 – 250 calendar days

JOB SUMMARY

Willamette Education Service District is accepting applications for a full-time (40 hours per week) Employee Engagement Specialist. The Employee Engagement Specialist will work with department Directors in identifying, creating and organizing agency-wide training initiatives for staff. This position will also coordinate the new hire onboarding process and will act as a liaison between department Directors, Administrative Assistants, and HR staff to ensure timely, thorough and consistent onboarding of new hires and transfers, training for existing staff that emphasize empowerment, quality, productivity and standards, goal attainment, and ongoing development of a superior workforce. Primary focus will be on strengthening, and sustaining the employer-employee relationship, as well as increasing employee engagement through supporting employee development and relations.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Serves as primary point of contact in the introductory period of new hires and plays a vital role in ensuring early and sustained success of new employees.
3. Supports new hires through the orientation period and on-the-job training process.
4. Supports existing staff in identifying needed trainings and supports.
5. Coordinates training initiatives and mentor opportunities for staff.
6. Focuses on diversifying the agency workforce.
7. Possesses strong oral and written communication skills and exercises a high level of confidentiality at all times.
8. Strong organizational and time management skills.
9. Ability to meet deadlines.
10. Ability to handle multiple tasks and priorities.
11. Ability to work in a team environment.
12. Gathers and analyzes data on new hire onboarding experiences to identify and recommend opportunities for process improvements.
13. Acts as a liaison between department Directors, Administrative Assistants, and HR staff to implement effective onboarding and training approaches to maximize transfer of knowledge and skills during the onboarding process and ensure a positive onboarding experience.
14. Serves as resource to staff and provides assistance to other departments as needed.
15. Maintains positive, professional relations with staff.
16. Generates written correspondence and reports that are well organized and grammatically correct.
17. Communicates clearly in writing on required and requested documentation.
18. Works accurately with attention to detail and exercises judgment and integrity on the job with a sense of tact and diplomacy.
19. Identifies professional strengths and limitations and sets and meets performance goals.
20. Creates a positive work environment by:
    1. Tolerating others' points of view
    2. Soliciting input from others
    3. Resolving conflict at the lowest level possible
    4. Responding effectively to crisis situations
21. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
22. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
23. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
24. Must bring issues of non-compliance to the attention of the District.
25. Perform other duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent (GED), Associate's degree (A.A.) from a two-year college or technical school preferred; and six months to one year related experience and/or training; or equivalent combination of education and experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Must possess, or be able to obtain Notary Public authorization from the State of Oregon. Other certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position.

This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: August 2023

Job Title: English Language Development Instructional Assistant – Bilingual

Department: SIS Lord High School and Mill Creek

Reports To: Principal

Salary: Classified Salary Schedule – Range 13 – 187 Calendar Days

JOB SUMMARY

This position performs instructional tasks with students 1:1 and in small student groups and provides student supervision in various settings at Lord High School and Mill Creek. Staff assist licensed staff in setting up the classroom, addressing students’ personal, social, and academic needs as part of implementing all school related plans including Individual Education Plans (IEP). Also assists licensed staff in educational settings by providing translations for special education students, staff and families as appropriate. Fluent in Spanish and English is required.

This position requires training provided by OYA. Training includes learning about OYA and safety measures, including some basic self-defense protocols.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing, and coordinating assigned tasks.
2. Follows and maintains knowledge of all WESD policies and procedures.
3. Assists students, individually or in groups, in both academic and non-academic activities.
4. Works directly with students with a variety of special needs.
5. Assists licensed staff in administering progress monitoring, formative and summative assessments, and other tests as directed by the teacher or administrator.
6. Assists in implementing IEP’s, 504’s and all other school related plans
7. Supports students in typical classroom(s) in achieving instructional, behavioral goals, providing supplemental support, and offering translation as needed.
8. Assists staff in scheduling appropriate meetings, completion of paperwork and translation of written correspondence, in person meetings, and telephone calls to parents who don’t speak English.
9. Supervises students and maintains discipline in the absence of the teacher during classroom activities in a variety of school settings, ensuring safety and security at all times.
10. Supports licensed staff in maintaining student records, attendance records and files.
11. Maintains safe environment for students at all times.
12. Follows prescribed daily schedule as outlined by licensed staff.
13. Assists the teacher in grading papers, recording behavior data, and record keeping.
14. Confers with teaching staff on student progress.
15. Assists licensed staff in the set-up, creation, and maintenance of the classroom, materials, and supplies.
16. Assists licensed staff in developing educational materials (copying, typing, laminating, etc.).
17. Assists licensed staff in communicating with and translating for parents as requested.
18. Assists students with managing behaviors, de-escalation and resolving conflicts.
19. Participates effectively at required meetings with teacher and other support staff using appropriate social skills, problem solving and conflict resolution strategies.
20. Maintains appropriate certifications and training hours as required.
21. Complies with applicable District, state, local and federal laws, rules, and regulations.
22. Interacts thoughtfully and courteously with students, staff, and community.
23. Must bring issues of non-compliance to the attention of the District.
24. Performs other duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Attends in-service trainings.
2. Attends staff meetings.
3. Maintains inventory as requested by licensed staff.
4. Completes required paperwork and communication log(s), timely and accurately.
5. Reports issues to authorities as necessary in adherence with WESD policy.

SUPERVISORY RESPONSIBILITIES

All WESD employees have some responsibility for supervising students and assisting in maintaining a safe environment.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Associate's degree (A.A.) or equivalent from two-year College or technical school or at least one year related experience and/or training or equivalent combination of education and experience. Must be highly qualified under the reauthorized ESEA. Prior successful experience working in an educational setting strongly preferred. Training in Mandt, CPI, Positive Behavior Interventions and Supports and Collaborative Problem Solving strongly preferred. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently, both verbally and in writing, in English and designated language. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies, or members of the community in English and designated language. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations in English and designated language. Ability to write reports, business correspondence and procedure manuals in English and designated language.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including valid Oregon driver’s license, valid CPR/First Aid card, and meet current highly qualified requirements under the reauthorized ESEA.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk, stand, sit, use hands for fine manipulation, handle or feel and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus and peripheral vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position.

This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: June 2024

Job Title: Evaluation Support Specialist

Department: Special Education

Reports To: Coordinator

Salary: Classified Salary Schedule – Range 13 – calendar days

JOB SUMMARY

Provides scheduling, data entry, reception and family support for the Early Intervention/Early Childhood Special Education (EI/ECSE) evaluation team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Attends trainings as needed and approved to keep current on database.
3. Attends evaluation team meetings as appropriate.
4. Stays current on rules, regulations, policies and procedures of the organization.
5. Demonstrates flexibility and adaptability.
6. Enters evaluation/eligibility, request for referrals, and consents into database.
7. Completes data entry in specified time and manner.
8. Assembles the student records file.
9. Supports evaluation team in their daily work.
10. Maintains the parent lobby.
11. Assists with scheduling as determined by supervisor.
12. Sends evaluation packets to families.
13. Copies and distributes special education and other paperwork as determined.
14. Operates general office equipment.
15. Assumes responsibility for completing assignments given by supervisor.
16. Assists in determining methods and procedures on new assignments.
17. Collects information and compiles data as determined by supervisor.
18. Answers telephones on multiple line call manager system.
19. Greets families and guests appropriately and directs to appropriate staff member or program.
20. Communicates clearly and effectively verbally and in writing, with other staff, administration, families and guests.
21. Works cooperatively and collaboratively as a team member using good interpersonal relationship skills.
22. Works cooperatively with Data Analyst.
23. Maintains confidentiality.
24. Identifies professional strengths and limitations and sets and meets performance goals.
25. Creates a positive work environment by:
    1. Tolerating others' points of view
    2. Soliciting input from others
    3. Resolving conflict at the lowest level possible
    4. Responding effectively to crisis situations
26. Adheres to a code of professional ethics as identified by agency, or professional organizations.
27. Follows Willamette ESD procedures, as outlined in the Staff Handbook.
28. Follows Department and Program Procedures.
29. Represents program in the community.
30. Communicates HIPAA, FERPA, and Special Education rules, as needed.
31. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, school district staff and the public.
32. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
33. Must bring issues of non-compliance to the attention of the District.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Faxes documents.
2. Files.
3. Photocopies documents.
4. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School Diploma or equivalent (GED), and one-to-two year's related experience and/or training; Associate's degree (A.A.) or equivalent from two year college or technical school preferred; or equivalent combination of education and experience.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should be proficient with word processing, Internet and e-mail.
• Other Skills and Abilities: Ability to accurately type 55-60 wpm, depending on requirements of position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low. The employee is occasionally exposed to wet or humid conditions, outdoor weather conditions.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: November 2018

Job Title: Evaluation Support Specialist - Bilingual

Department: Special Education

Reports To: Coordinator

Salary: Classified Salary Schedule – Range 13 – calendar days

JOB SUMMARY

Provides scheduling, data entry, reception and family support for the Early Intervention/Early Childhood Special Education (EI/ECSE) evaluation team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Attends trainings as needed and approved to keep current on database.
3. Attends evaluation team meetings as appropriate.
4. Stays current on rules, regulations, policies and procedures of the organization.
5. Demonstrates flexibility and adaptability.
6. Enters evaluation/eligibility, request for referrals, and consents into database.
7. Completes data entry in specified time and manner.
8. Assembles the student records file.
9. Supports evaluation team in their daily work.
10. Maintains the parent lobby.
11. Assists with scheduling as determined by supervisor.
12. Sends evaluation packets to families.
13. Copies and distributes special education and other paperwork as determined.
14. Operates general office equipment.
15. Assumes responsibility for completing assignments given by supervisor.
16. Assists in determining methods and procedures on new assignments.
17. Collects information and compiles data as determined by supervisor.
18. Answers telephones on multiple line call manager system.
19. Greets families and guests appropriately and directs to appropriate staff member or program.
20. Communicates clearly and effectively verbally and in writing, with other staff, administration, families and guests.
21. Works cooperatively and collaboratively as a team member using good interpersonal relationship skills.
22. Works cooperatively with Data Analyst.
23. Maintains confidentiality.
24. Identifies professional strengths and limitations and sets and meets performance goals.
25. Creates a positive work environment by:
1. Tolerating others' points of view
2. Soliciting input from others
3. Resolving conflict at the lowest level possible
4. Responding effectively to crisis situations
26. Adheres to a code of professional ethics as identified by agency, or professional organizations.
27. Follows Willamette ESD procedures, as outlined in the Staff Handbook.
28. Follows Department and Program Procedures.
29. Represents program in the community.
30. Communicates HIPAA, FERPA, and Special Education rules, as needed.
31. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, school district staff and the public.
32. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
33. Must bring issues of non-compliance to the attention of the District.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Faxes documents.
2. Files.
3. Photocopies documents.
4. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School Diploma or equivalent (GED), and one-to-two year's related experience and/or training; Associate's degree (A.A.) or equivalent from two year college or technical school preferred; or equivalent combination of education and experience.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently, both verbally and in writing, in English and designated language. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies, or members of the community in English and designated language. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations in English and designated language. Ability to write reports, business correspondence and procedure manuals in English and designated language.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should be proficient with word processing, Internet and e-mail.
• Other Skills and Abilities: Ability to accurately type 55-60 wpm, depending on requirements of position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low. The employee is occasionally exposed to wet or humid conditions, outdoor weather conditions.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: December 2020

Job Title: Event Planner

Department: Facilities

Reports To: Director of Facilities

Salary: Classified Salary Schedule – Range 13 – 250 calendar days

JOB SUMMARY

This position is responsible for the implementation, management, and ongoing support of the

ESD’s online registration system as well as scheduling and assignment of ESD facilities. The Event Planner directs the registration for ESD sponsored meetings and events including the coordination of logistical arrangements, the development of vendor contracts and food/refreshments. The Event Planner will market, promote, and advertise ESD professional development opportunities and assist in the collection of data. The Event Planner must be able to work closely with professional and support staff from various parts of the organization, as well as numerous outside schools and agencies.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing, and coordinating assigned tasks.
2. Greets guests appropriately and helps with locating their destination, as needed.
3. Identifies and confirms meeting locations and coordinates all logistical details including catering, audio-visual equipment, room set-up, registration, presenter contact and arrival/departure information.
4. Works with program staff and all WESD departments in the preparation of program invoicing. Reviews conference and attendee billings. Initiates telephone inquiries about invoices, registration, and reservations.
5. Collaborates with all departments for advertising and promotion of events.
6. Demonstrates a positive, friendly, and professional attitude.
7. Ability to work on a flexible schedule.
8. Assure that daily reports for room set-up are sent to the appropriate custodian.
9. Conducts daily inspections of all meeting rooms to ensure cleanliness and that all equipment is functional.
10. Coordinates daily activities with the WESD Director of Facilities.
11. Maintains the portion of the website related to facility rentals.
12. Requires knowledge of:
    1. Basic principles and practices of microcomputer equipment and software and basic trouble shooting techniques. May be required to trouble shoot audio-visual equipment during event set-up. Ability to use PC and/or MAC platforms.
    2. Professional meeting management.
    3. Excellent customer service skills.
    4. Computer operations – Windows, Google Suite, Word, Excel, Adobe Pro, PowerPoint, accessing information on the Internet and updating web pages.
    5. Written and verbal communication skills.
13. Requires the ability to:
    1. Multi-task in a fast-paced environment.
    2. Demonstrate excellent organizational skills (i.e., coordinating and planning of work, schedules, and materials).
    3. Provide attention to detail.
    4. Resolve problems and make decisions.
    5. Sit for long periods of time at a computer doing data entry, preparing, and printing invoices and confirmations and compiling all meeting data into one document.
    6. Perform light custodial duties, as needed (meeting room set-up, cleaning floors, taking out trash, maintaining all entrances and common areas, cleaning/restocking bathrooms (i.e., making sure paper towels, soap, toilet paper and other sanitary items are available) etc.
14. Perform other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   1. Listening to understand diverse points of view
   2. Soliciting input from others and responding to the input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
   6. Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Proven leadership in office management; ability to anticipate and plan for upcoming projects, reports, and events.
2. Demonstrated organizational skills and teamwork skills, ability to multi-task while completing tasks in a timely manner.
3. Ability to compose and set up different styles of letters, agenda forms, visual displays, narrative reports, and presentations.
4. Ability to work independently and adjust to a changing work environment.
5. Demonstrated ability to communicate in a professional manner both orally and in writing.
6. Ability to establish a positive, friendly, helpful office.
7. Assists staff at conferences; assists at other WESD functions as necessary.
8. Performs special projects.
9. Makes photocopies.
10. Faxes documents.
11. Files.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School Diploma or equivalent (GED) and two years’ college-level course work in business administration, event planning, office management or related field OR three to five years of increasingly responsible administrative office support experience, including at least one year in professional meeting management; or equivalent combination of education and experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon driver’s license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations

may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: June 2023

Job Title: Food Services Specialist - Willamette Career Academy (WCA)

Department: Secondary Partnerships

Reports To: Willamette Career Academy Principal

Salary: Classified Salary Schedule – Range 11 – 187 calendar days

JOB SUMMARY

The Food Services Specialist will assist in food preparation of hot and/or cold foods and clean- up in the school kitchen and cafeteria ensuring that meal service operates smoothly and efficiently. The Food Services Specialist will operate a variety of kitchen utensils for cooking, serving and storing.

Equity & Inclusion: This position requires commitment to and demonstration of equitable and inclusive practices in education and demonstrates an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Prepares and serves food and assists with clean up.
2. Washes dishes and operates automatic kitchen equipment maintaining sanitary specifications.
3. May train and supervise food service staff, student servers and substitute cooks.
4. Serves meals.
5. Cleans kitchen and cafeteria area(s).
6. Sets up and stores equipment used to serve food.
7. Knows and follows all safety and sanitary rules and regulations related to food handling.
8. May deposit money into student accounts, runs milk, lunch and deposit reports and totals and maintains records as required electronically and in printed format.
9. Demonstrated ability to manage budgets and optimize resources.
10. Works cooperatively with the food service contractor and other food service personnel.
11. Assists in the maintenance of quality and portion control of food served.
12. Maintains appropriate certifications and training hours as required.
13. Interacts thoughtfully and courteously with students, staff and parents and resolves conflict in a professional manner.
14. Professionally represents the school and the agency in interactions with parents, community, staff, and students.
15. Maintains appropriate certifications and training hours as required.
16. Complies with applicable district, state, local and federal laws, rules and regulations.
17. Must bring issues of non-compliance to the attention of the District.
18. Performs other related duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   1. Seeking to understand diverse points of view
   2. Soliciting input from others and responding to that input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst staff, students, and families
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
   6. Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all classes and meetings.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Inventories, orders and stocks supplies.
2. Attends in-service trainings.
3. Attends staff meetings as requested.

SUPERVISORY RESPONSIBILITIES

All school employees have some responsibility for supervising students and assisting in maintaining a safe environment. Occasionally, directs and supervises student workers during the lunch period.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or General Education Diploma (GED). Three months related experience and/or training or equivalent combination of education and experience. Hold a current food handler's card (or ability to obtain one).
• Interpersonal Skills: Works well with others and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to compute rate, ratio, and percent and to create and interpret bar graphs.
• Reasoning Ability: Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Computer Skills: To perform this job successfully, an individual should be proficient with word processing, database, accounting, payroll, and contract management software, Internet, and e-mail.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, handle or feel, and reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 60 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a standard kitchen/cafeteria setting. The noise level in the work environment is usually moderate to high depending upon the time of day and student population. May be exposed to a variety of conditions including wet or humid and work near moving parts, extreme heat (ovens, dishwasher). May be exposed to bloodborne pathogens.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety-related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: August 2025

Job Title: Graphic Designer

Department: Communications

Reports To: Director of Communications and Public Engagement

Salary: Classified Salary Schedule – Range 21 – 250 calendar days

JOB SUMMARY

The Graphic Designer works closely with the Director of Communications and Public Engagement and is a member of the Willamette ESD Communications team.

The Graphic Designer will work alongside a team that takes a collaborative approach to making illustrations and graphics in a fast-paced, highly adaptive environment. The candidate must match a high standard of institutional design and pragmatic know-how with the ability to triage and work efficiently. Proven experience managing multiple projects with diverse working groups and simultaneous deadlines is crucial. The Graphic Designer must maintain a consistent level of quality, have a strong sense of design, and be organized and detail oriented.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Creates illustrations, layouts, map overlays, posters, graphs and charts using Adobe products and other software
3. Works with Communications team to ensure artwork is reproduced accurately and correctly
4. Designs and develops regular email newsletters
5. Conceptualizes and brings to fruition new product and design ideas
6. Creates concepts and layouts with eye-catching graphics for web & print
7. Ensures the brand image is conveyed consistently in marketing materials and campaigns
8. Drafts professional newsletters, publications, reports, shared services communications, and social media
9. Maintains confidentiality
10. Works closely and collaboratively with all staff
11. Excels at effectively managing multiple priorities and is self-motivated
12. Generates written correspondence that are well organized and grammatically correct.
13. Identifies professional strengths and limitations and sets and meets performance goals
14. Creates a positive work environment by:
1. Tolerating others' points of view
2. Soliciting input from others
3. Resolving conflict at the lowest level possible
4. Responding effectively to crisis situations
15. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
16. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
17. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
18. Must bring issues of non-compliance to the attention of the District.
19. Perform other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
• Listening to understand diverse points of view
• Soliciting input from others and responding to the input
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
• Responding effectively to crisis situations
• Advocates for and models antiracism practices
• Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
• Maintaining good attendance.
• Being punctual for all assigned activities.
• Notifying appropriate staff and others of absences and schedule changes in a timely manner.
• Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Answers telephone and responds promptly and appropriately to messages.
2. Files, faxes and photocopies documents.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Bachelor's Degree (B.A.) from a four-year college or university (preferred); or 3+ years’ experience using with Adobe Illustrator, Adobe Photoshop, professional graphic design and Adobe Creative Suite. Employee must also have experience working with HTML and CSS, and demonstrate organizational skills with a passion for detail and style. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District including a valid Oregon Driver’s License.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: August 2023

Job Title: Health Services Assistant

Department: School Improvement Services

Reports To: Willamette Career Academy Principal

Salary: Classified Salary Schedule – Range 14 - 187 calendar days

JOB SUMMARY

The Health Services Assistant will work with High School aged students and be a resource as they are participating in a Health Services training program. The Health Services program is for students interested in pursuing a career in health care. The program provides core skills and knowledge necessary for entry-level employment in the health care field. Class time will be devoted to theory, practicing in the skills lab, and clinical hours providing patient care in a long-term care facility as required for the Nursing Assistant Certification.

This Health Services Assistant performs instructional tasks with students 1:1 and in small student groups and provides student supervision in various settings. Staff assist licensed staff in setting up the classroom, addressing students’ personal, social, and academic needs.

This position will work within the Willamette Career Academy. The program will serve and provide equitable access to students and business partners from across Marion, Polk, and Yamhill counties. The Willamette Career Academy is designed to emphasize innovation, informed by student and industry input. The Willamette Career Academy will prepare students for in-demand jobs, and provide access to further education and training in career pathways.

Equity & Inclusion: This position requires commitment to and demonstration of equitable and inclusive practices in education, and demonstrates an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Assists in the preparation of the syllabus and other materials using the Oregon State Board of Nursing Curriculum for Nursing Assistants under the direction of a licensed registered nurse (RN) and adjusts instruction according to feedback from RN or administrator.
• Meets all scheduled classroom and clinical sessions as assigned
• Under the direction of the RN, supervises and evaluates student performance in the campus Skills Lab according to established clinical checklists
• Assist in providing one-to-one and group instruction to students so as to meet outcomes
• Assist in evaluating and specifying direction of instruction to maximize student’s potential
• Keep accurate data on student progress and helps maintain student files Page 3 of 3
• Assist in administering and scoring formal and informal tests
• Assist in organizing and preparing instructional materials and nursing labs
• Process daily laundry and clean labs
• Promotes student success among all students
• Maintains a positive relationship with personnel in all health care facilities used for students’ experience
• Maintains and emphasizes safety in working conditions and practices, acting as a role model for students
• Completes in a timely manner all paperwork related to student performance as required by the Willamette Career Academy and the Oregon Board of Nursing
• Keeps current in nursing knowledge and maintains clinical skills
• Understand, develops, and provides a learning environment that supports diversity and incorporates a sensitivity to diversity into the workplace
• Advises students in academic program requirements
• Works collaboratively with other staff members and assists in the successful operation of the program
• Participates in professional development activities
• Participates as an active and effective member of the Willamette Career Academy
• Under the direction of the RN, may patriciate in curriculum development, improvement, and revision; recommends course outline revisions
• Attends staff meetings and patriciates in designated committee work; represents the department at pertinent meetings as required
• Promotes positive image of the Willamette Career Academy and its programs
• Develops and maintains contacts with community and professional organizations
• Follows prescribed daily schedule as suggested by the licensed staff.
• Provides students with course syllabi
• Supports licensed staff in maintaining records of grades and attendance
• Maintains Willamette Career Academy facilities and equipment
• Keeps up to date on technological changes and developments in subject area
• Creates a learning climate of mutual respect and fairness
• Encourages creative and critical thinking
• Engages students in an active learning process
• Facilitates learning that applies to and enriches lives
• Encourages student responsibility for learning
• Encourages student responsibility for learning
  • Seeking to understand diverse points of view
  • Soliciting input from others
  • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team
  • Responding effectively to crisis situations
  • Advocates for and models antiracism practices
• Advocates for and models antiracism practices
  • Maintaining good attendance.
  • Being punctual for all classes and meetings.
  • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
  • Completes required paperwork in a specific time and manner. Page 3 of 3
• Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same
• Provides IEP teams with relevant information and data as required
• Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, district staff and the public
• Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player
• Must bring issues of non-compliance to the attention of the District
• Performs other related duties as assigned

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Attends in-service trainings
2. Attends staff meetings
3. Maintains inventory as requested by licensed staff
4. Complete required paperwork and communication log(s), timely and accurately
5. Reports issues to authorities as necessary in adherence with WESD policy.
6. Responsible for marketing the program

SUPERVISORY RESPONSIBILITIES

All WESD employees have some responsibility for supervising students and assisting in maintaining a safe environment.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or general education degree (GED); and at least one year related experience and/or training or equivalent combination of education and experience. Prior successful experience working in an educational setting or health care setting strongly preferred.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must have excellent communication skills and ability to communicate fluently, both verbally and in writing, in English. Page 3 of 3
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail and the Internet.
• Other Skills and Abilities: Ability to work extended or flexible hours and/or travel within the state and WESD region. Overnight travel and some out-of-state may also be required. Knowledge of applicable current federal and state education programs and policy with local, State and Federal regulations, and industry standards and/or laws governing work procedures and practices, methods and materials. Applies knowledge of the principles and practices which may include practicing sound financial management, planning, organizing, directing, motivating, monitoring and decision making. Organizes work by establishing operating and/or reporting relationships and by assigning the work accordingly. Uses equipment and budgetary resources to achieve department, agency or program goals and objectives. Ability to maintain a clean and professional appearance.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, employees, students, families, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. To ensure adequate staffing and to meet expected agency standards, employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she must obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District, including a valid driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is regularly required to walk and reach with hands and arms. The employee is occasionally required to stand, climb or balance, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Some positions may occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: May 2021

Job Title: Healthcare Career Specialist

Department: School Improvement Services

Reports To: Willamette Career Academy Principal

Salary: Classified Salary Schedule – Range 17- 250 calendar days

JOB SUMMARY

The Healthcare Career Specialist at Willamette Career Academy (WCA) supports WCA Health and Dental Sciences students in earning industry recognized and stackable credentials in the healthcare field. The Healthcare Career Specialist will play a key partnership role in facilitating internship and training opportunities with Healthcare partners for WCA students on-site at the career academy and in the field.

The WCA harnesses the power of connection and collaboration to become a regional hub for career/technical education and innovation. The programs services and provides equitable access to students and business and industry partners from across Marion, Polk, and Yamhill counties. The WCA is designed to emphasize innovation, informed by students and industry input.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrates an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Serves as primary liaison between hospital, clinical partners and WCA to facilitate CNA1 internship partnership on-site in a medical setting.
2. Serves as primary liaison between medical interpretation partners and WCA to facilitate Medical Interpretation partnership on-site at WCA.
3. Collaborates with WCA Dean of Safety and Culture to ensure that all safety standards and policies are followed while students are on campus at WCA and offsite in a health care facility.
4. Effectively communicates credential and internship information to WCA partner school districts, students, and families.
5. Plans, schedules, and supports students in taking and passing the STAMP exam to demonstrate language abilities and proficiency as part of the medical interpretation credentialing. 2
6. Provides students with counseling and clear access to wrap around supports for students who enrolled in the health care internship program.
7. Clearly establishes systems, procedures, and policies related to application, screening, and placement into the health care internship program.
8. Tracks student's behavior, attendance, and performance at internship site. Provides successful intervention and support to students as needed.
9. Effectively communicates the value of participating in a health care internship to WCA districts, students, and families.
10. Reduces barriers to participate in the paid healthcare internship opportunities for students.
11. Effectively communicates with WCA leadership, Health and Dental Sciences instructors.
12. Collaborates with interns, and WCA partner school districts ensure students have transportation to and from health care internship sites.
13. Supports interns in navigating and managing stressful situations while on an internship site.
14. Successfully partners with Community-based Organizations to enhance communication and marketing on health care internships.
15. Works closely with WCA data and evaluation team to measure impact of health care internship program.
16. Works with WCA instructors to facilitate opportunities for industry/student connections within the health care and dental science pathway classes
17. Supports WCA staff and students in procuring placements into clinical and/or hospital settings for job shadow experiences
18. Supports WCA health services teachers in designing and implementing classroom lab experiences related to the healthcare field
19. Must bring issues of non-compliance to the attention of the District.
20. Performs other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same. 3
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Assists staff at conferences and assists at other WESD functions as necessary.
2. Performs special projects.
3. Takes and transcribes minutes for various meetings.
4. Operates general office equipment.
5. Files.
6. Photocopies documents.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Associate’s degree (A.A.); Bachelor’s degree from an accredited university preferred, three or more years’ experience and/or training in an allied healthcare profession; Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and 4 volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgment.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: October 2024

Job Title: Help Desk Technician

Department: Technology

Reports To: Program Coordinator

Salary: Classified Salary Schedule – Range 16 – 250 calendar days

JOB SUMMARY

Provides basic support to departments, district schools and other clients in the testing, installation and troubleshooting of hardware, software applications and meeting room setups.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrates an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates ability in planning, organizing, and coordinating assigned tasks.
2. Attends training classes, both internal and external, to increase employee's understanding of this field and the technology used.
3. Assists in maintaining inventory and records of part, equipment and repairs.
4. Updates procedure manuals, standards manuals, policy manuals and operations documentation.
5. Performs files' maintenance activities such as transferring files between computer systems and implementing file naming standards.
6. Schedules and organizes multiple tasks as work is assigned.
7. Provides technical assistance and support users for both hardware and software.
8. Supports users over the telephone.
9. Installs equipment and upgrades including connections to related components.
10. Assists in defining user problems and recommending solutions.
11. Does imaging of computers.
12. Communicates technical concepts to non-technical audiences.
13. Maintains Security to protect agency.
14. Identifies professional strengths and limitations and sets and meets performance goals.
15. Must bring issues of non-compliance to the attention of the District.
16. Perform other duties as assigned

Other

1. Communicates clearly and effectively in a variety of situations, including difficult ones, with all staff, the public, and with diverse populations in a culturally relevant and responsive manner
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   1. Listening to understand diverse points of view
   2. Soliciting input from others and responding to the input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
   6. Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
   5. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
   6. Maintains positive public relations; demonstrates effective written and verbal communication skills and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High School Diploma or equivalent (GED) and one year experience working with a variety of microcomputer software, hardware and peripherals. Associates degree (A.A.) from two-year college or technical school preferred with academic course work in electronics, computer science or related field or equivalent combination of education and experience.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of students and staff.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in various situations. Ability to read, interpret and comprehend a variety of instructions furnished in written, oral, diagram or schedule form. Ability to analyze problems, carefully and implement solutions.
• Computer Skills: Ability to use PC and MAC platforms.
• Other Skills and Abilities: Knowledge of the principles and practices of Local Area Networks, equipment and software. Software installation and basic trouble shooting techniques.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: October 2024

Job Title: Human Resources Specialist

Department: Human Resources

Reports To: Human Resources Senior Manager

Salary: Classified salary schedule – Range 16 – calendar days

JOB SUMMARY

The Human Resources Specialist will provide assistance to the Executive Director of HR and HR Senior Manager and works as a member of a team to operate an efficient, effective and customer-oriented Human Resources Department. In addition, this position will support the Willamette and South Coast ESD Regional Educator Network (REN) to advance the goals of the Educator Advancement Council (EAC).

Equity & Inclusion: This position requires commitment to and demonstration of equitable and inclusive practices in education and demonstrates an unwavering commitment to reducing academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Collects and processes REN hiring paperwork
2. Manages records and correspondence pertaining to REN staff
3. Responds to REN staff inquiries and provides information/guidance relating to documentation needed to participate in the REN
4. Supports leadership and provides organization and technical assistance in implementing regional and district level networks
5. Assists to maintain effective communication between the Educator Advancement Council (EAC), ESDs, participating districts, and partner agencies
6. May participate in regular meetings of REN members
7. Demonstrates proficiency in planning, organizing, and coordinating assigned tasks.
8. Maintains accurate and organized filing and records systems, including up-to-date personnel and medical record files on current and former employees.
9. Monitors license expiration dates.
10. Processes and updates job descriptions in coordination with department supervisors.
11. Maintains reduction in force (RIF) list.
12. Manages records and correspondence pertaining to staff resignations and terminations.
13. Serves as Notary Public.
14. Provides orientation to new staff.
15. Manages benefits for current and new employees.
16. Manages FMLA/OFLA claims.
17. Maintains agency calendars in coordination with department supervisors.
18. Processes reports as required by Oregon Department of Education.
19. Manages employee evaluations.
20. Processes Sick Leave Bank requests.
21. Prioritizes and carries out assignments and projects with minimum supervision.
22. Completes delegated paperwork and projects according to department needs, agency procedures and deadlines.
23. Creates letters of intent and employment contracts.
24. Processes new employee paperwork and recruitment information.
25. Processes payroll/personnel authorization forms; enters personnel data in database (efinance).
26. Operates basic office equipment (i.e., computer, printer, multi-line phone, fax, copier, and calculator).
27. Processes Teachers Standard Practices Commission (TSPC) Peer Forms.
28. May assist employee in the Fingerprinting and/or Criminal History Check process.
29. Submits personnel recommendations, as appropriate.
30. Conducts research, gathers, and compiles data, and completes various surveys and reports as required.
31. Manages workers compensation claims.
32. Responds to staff inquiries and provides information/guidance relating to personnel matters, policy interpretation and benefits questions.
33. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
34. Generates written correspondence, memoranda, agendas, meeting minutes and reports that are well organized and grammatically correct.
35. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
36. Maintains a high level of confidentiality on all work-related matters.
37. Identifies professional strengths and limitations and sets and meets performance goals.
38. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, Board Policy, and Collective Bargaining Agreement, and assists staff to do the same.
39. Works closely with peers to strengthen departmental teaming in order to accomplish common goals.
40. Performs other work as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   1. Listening to understand diverse points of view
   2. Soliciting input from others and responding to the input
   3. Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   4. Responding effectively to crisis situations
   5. Advocates for and models antiracism practices
   6. Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   1. Maintaining good attendance.
   2. Being punctual for all assigned activities.
   3. Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   4. Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent (GED) and formal training in a business school program; Associate's degree (A.A.) from a two-year college or technical school preferred; and two years of Human Resource experience and/or training; or equivalent combination of education and experience. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Certificates as determined by the District.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: October 2022

Job Title: Identification and Recruitment (ID&R) Re-Interview and Training Specialist

Department: Oregon Migrant Education Service Center – OMESC

Reports To: Director of OMESC

Salary: Classified salary schedule – Range 19 – 250 calendar days

JOB SUMMARY

To provide statewide services in validation of eligibility forms through a re-interview process and to locate, recruit and certify eligible migrant children in areas across the state as requested. The specialist will collaborate with staff to support and manage the Identification and Recruitment (ID&R) component.

Equity & Inclusion: This position requires a commitment to and demonstration of equitable and inclusive practices in education and demonstrates an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

• Designs, promotes, and supports quality control systems that include conducting required statewide re-interviews and reviewing and approving eligibility forms.
• Collects reports results from annual statewide prospective re-interviews for both school year and summer programs. Assists with other re-interviews as needed within the state.
• Follows the established re-interview process and re-interview migrant families to validate available information.
• Identifies and recruits eligible migrant children statewide and completes eligibility forms accurately and certifies their eligibility for inclusion in OMSIS (Oregon Migrant Student Information System).
• Assists and provides statewide and regional training in the Identification and Recruitment process including providing technical assistance and guidance.
• Collect agendas, sign in sheets, related materials, and evaluations after trainings.
• Provide ID&R sessions at local, state, and national conferences and work with other agencies that work with migrant families.
• Networks with community agencies, service organizations, business, and industry to assure that supportive services are available for migrants.
• Serves as a mentor for recruiters from the 18 Title I-C Migrant Education Program (MEP) regional programs through onsite visitations, modeling of proven interview techniques and recruitment strategies, responding to phone calls and the I&R help desk email account.
• Collects and maintains current information about migrant activities, migratory cycles, migrant housing and migrant employers on a statewide basis.
• Collaborates with MEP personnel/parents to support the use of ID&R training. In partnership, works with the MEP personnel toward integrating the use of ID&R materials and resources in support of the Migrant personnel and student.
• Assists in implementation of a formal process for resolving eligibility.
• Assists in the development of a statewide ID&R Plan and support the local ID&R Plans.
• Assists with annual monitoring of the I&R practices of individual recruiters statewide.
• Verifies the accurate entry of information from all eligibility forms onto OMSIS and make corrections on OMSIS as needed.
• Communicates clearly and effectively in a variety of situations, with agency staff, school district staff, students, parents, employers, community organizations and the general public via telephone, meetings and written correspondence.
• Maintains regular communication to assist in eliminating causes of common errors on eligibility forms.
• Travels within the state in performance of program duties; and attends evening and weekend meetings as program requires.
• Assists OMESC staff in conducting workshops and conferences. Serves as resource to staff and provides assistance to other departments as needed.
• Assists OMESC staff in conducting workshops and conferences. Serves as resource to staff and provides assistance to other departments as needed.
  • Seeking to understand diverse points of view
  • Soliciting input from others
  • Resolving conflict at the lowest level possible
  • Responding effectively to crisis situations
  • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst the team
  • Advocates for and models antiracism practices
• Performs other duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or general education degree (GED). Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently, both verbally and in writing, in English and designated language. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies, or members of the community in English and designated language. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations in English and designated language. Ability to write reports, business correspondence and procedure manuals in English and designated language.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: General knowledge of computer usage and ability to use word processing, multimedia and database software, E-mail, and the Internet.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

• Compliance with all safety rules, protocols, and procedures established at each specific work site.
• Completion of mandatory written reports after a safety or security incident.
• Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
• Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2023

Job Title: Information System Analyst

Department: Technology

Reports To:

Salary: Classified Salary Schedule – Range 25 – Calendar Days

JOB SUMMARY

Performs a variety of duties involving the analysis, evaluation and formulation of methods and designs for the development and implementation of operations and procedures through the use of Wide Area Networks, Local Area Networks and microcomputer systems. Ensures network availability, reliability, performance, security and serviceability for enterprise communications systems. Provides team leadership and coordination for Network Analyst 1 and Desktop Support Technician positions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Attends training classes both internal and external to increase employee's understanding of this field and the technology used.
3. Schedules and organizes multiple tasks as work is assigned.
4. Prepares system specifications defining actual work processes, analyzing data requirements and assessing needs.
5. Prepares hardware and layout cabling configuration.
6. Maintains current knowledge of WAN/LAN/Server standards and associated WAN/LAN developments.
7. Works on the creation, evaluation, modification and implementation of network configurations to increase network efficiency consistent with Server, Wide Area and Local Area Network requirements and equipment configurations.
8. Establishes WAN/LAN/Server standard configurations and applications solutions.
9. Establishes network server structures and security schemes.
10. Installs and configures advanced network systems while maintaining the integrity of existing network systems.
11. Creates designs, layouts, utilization and configurations for all Network related software and hardware.
12. Integrates the applications software and prepares user interface.
13. Ensures the consistency and integrity of WAN/LAN/Server through the establishment of hardware, software configuration and maintenance standards.
14. Designs complex and multi-platform data communications networks, including determining protocol utilization and hardware/software compatibility.
15. Responsible for Internet Domain Name System and all extranet communications, including e- mail routing, security and virus protection systems.
16. Gathers and analyzes initial information to gain full understanding of existing operations; defines problems in creating and integrating new systems into WAN/LAN/server and develops recommendations for solutions.
17. Assumes responsibility for an assigned WAN/LAN/Server system project from the statement of need to the delivery and implementation of the solution.
18. Documents installations and creates operating procedures.
19. Monitors and maintain complex Network management systems.
20. Monitors and administer system security including maintaining security for IDS, router, server access and Internet firewalls.
21. Performs required system maintenance.
22. Performs system pilot testing.
23. Recommends purchasing specifications in accordance with ESD policy and applicable laws.
24. Communicates technical concepts to non-technical audiences.
25. Serves as a technical resource to resolve WAN/LAN/Server related questions and problems escalated by support personnel.
26. Provides technical assistance and training to ESD departments as necessary.
27. Provides mentoring, technical assistance and training to other technical staff as necessary.
28. Identifies professional strengths and limitations and sets and meets performance goals.
29. Creates a positive classroom environment by:
1. Tolerating others' points of view
2. Soliciting input from others
3. Resolving conflict at the lowest level possible
4. Responding effectively to crisis situations
30. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
31. Serves, when assigned, as lead member of any project which may include Network Analyst and Desktop Support personnel.
32. Provides technical leadership in the areas of hardware and software evaluation and activities.
33. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
34. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
35. Must bring issues of non-compliance to the attention of the District.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent (GED) and one or more years of responsible server installation, integration and management, followed by at least one year of practical server management experience under the supervision of an experience network engineer or equivalent. Three years working with a variety of microcomputer software, hardware and peripherals, including MS-DOS, Macintosh, UNIX and Windows platforms. Hardware components of a LAN/WAN (intelligent hubs, switches, bridges, multi- protocol routers, communication gateways, CSU/DSU and media converters). Four-year college degree in computer science and electronics or equivalency, supplemented by additional communication systems training from CISCO, Microsoft or any recognized professional technical training organization; or equivalent combination of education and experience. Advanced training/experience in the use of technology is required.
• Interpersonal Skills: Works well with others. Ability to work as a member of a network team. Ability to organize and lead technical projects. Focuses on solving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate verbally and in writing fluently in English. Ability to read, analyze and interpret job related business periodicals, professional journals, technical manuals or governmental regulations. Ability to interpret and explain technical data and processes to others. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of students and staff.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in various situations. Ability to read, interpret and comprehend a variety of instructions furnished in written, oral, diagram or schedule form. Ability to analyze problems and make corrections in complex and high-pressure situations.
• Computer Skills: Network Management Platforms and analysis techniques. Windows 2000/2003 Network operating systems. Unix server level operating systems, including HPUX, Solaris, Linux, etc. Novell Netware Network Operating system. Macintosh OS X. Fiber optic multiplexing and advance communications connectivity including ATM, T3, SONET, DSL and Frame Relay Networks. Firewall system programming and best practices including CISCO PIX operating system. VoIP. Virus detection and proactive prevention techniques. Voice and video over IP networks, including IP telephony design techniques. Video Teleconferencing and associated distribution systems. Domain Name Systems programming and maintenance. Unix scripting and Perl programming. Cisco IOS and CatOS, operating system, programming and security. Routing protocols including RIP2, OSPF, BGP, EIGRP and QOS techniques. TCP/IP Networking. DOS, Windows, Macintosh, Linux. Citrix and Terminal Service management systems.
• Other Skills and Abilities: Ability to train others in the use and support of the WAN/LAN. Experience with Multiple Local Area Networking topologies including: Ethernet over fiber optics; Ethernet 100BaseT, Ethernet 1000BaseT; switched Ethernet environments; MS Active Directory and/or Novel NDS; structured IEEE cabling systems and designs; managing multiple enterprise server deployments remotely.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: CCNA and MCP certifications desired.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk, hear, sit, use hands for fine manipulation, handle or feel and reach with hands and arms. The employee is frequently required to walk, stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: December 2019

Job Title: Information Systems Specialist

Department: Technology

Reports To: Technology Coordinator

Salary: Classified Salary Schedule – Range 27 – 250 calendar days

JOB SUMMARY

The Information System Specialist in an educational environment plays a crucial role in ensuring the efficient operation of our organization's information systems. Primary responsibilities will include design, collaborating and analyzing user requirements, system workflows, and providing technical support to enhance overall system functionality with the OPS team. The Information Systems Specialist will collaborate with cross-functional teams to design, implement, maintain, and troubleshoot various software and hardware solutions, contributing to the seamless integration of technology within the organization.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Schedules and organizes multiple tasks as work is assigned.
2. Prepares system specifications defining actual work processes, analyzing data requirements, and assessing needs.
3. Defines, maintains, and responds to remote monitoring system alerts and notifications.
4. Maintains current knowledge of Internal/External/Cloud standards and associated Internal/External/Cloud developments.
5. Collaborates with the Network team on evaluating, modifying and implementation of network efficiency across Internal/External/Cloud systems.
6. Develops and implements automation scripts to streamline repetitive tasks.
7. Facilitates AV equipment support for Crestron/Extron systems.
8. Develops and implements backup and recovery strategies for data protection.
9. Makes recommendations to technology procurement for maintenance and replacement of software and hardware.
10. Follows patch management schedule to ensure security and integrity of systems including but not limited to endpoints, MDM, and servers.
11. Ensures server infrastructure, including virtual servers and cloud-based services availability, reliability, and scalability.
12. Ensures agency security framework compliance on servers and partner district systems.
13. Gathers and analyzes information to gain full understanding of existing operations.
14. Defines problems in creating and integrating new systems into Internal/External/Cloud and develops recommendations for solutions.
15. Assumes responsibility for an assigned Internal/External/Cloud system project from the statement of need to the delivery and implementation of the solution.
16. Maintains accurate and up-to-date documentation for system configurations, procedures, and policies.
17. Creates user guides and documentation for troubleshooting.
18. Maintains and develops google workspace for faculty, staff, and students.
19. Monitors and administers system security including maintaining security for IDS, router, server access and Internet firewalls.
20. Prepares agency for upcoming system deployments, supporting Apple, Microsoft, and Google.
21. Creates, monitors, and facilitates the BYOD environment.
22. Implements enhancements to servers to improve performance and reliability.
23. Communicates technical concepts to non-technical audiences.
24. Serves as a technical resource to resolve Internal/External/Cloud related questions and problems escalated by support personnel.
25. Provides technical assistance and training to ESD departments and clients as necessary.
26. Provides mentoring, technical assistance and training to other technical staff as necessary.
27. Identifies professional strengths and limitations to achieve performance goals.
28. Performs other duties as assigned.

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning.
3. Creative problem-solving skills
4. Creates a positive work environment by:
• Listening to understand diverse points of view.
• Soliciting input from others and responding to the input
• Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families.
• Responding effectively to crisis situations
• Advocates for and models antiracism practices
• Able to articulate how systems and processes contribute to inequity.
5. Acts conscientiously by:
• Maintaining good attendance.
• Being punctual for all assigned activities.
• Notifying appropriate staff and others of absences and schedule changes in a timely manner.
• Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.

MARGINAL DUTIES AND RESPONSIBILITIES

Employees in this position perform some or all of the following tasks. Other duties may be assigned.

None

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and outlying duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Four or more years of demonstrated work experience with Microsoft enterprise systems, including Windows Server and Active Directory in an enterprise setting.
• One or more of the four years in responsible server installation, integration, and management.
• Three years working with a variety of software, hardware and peripherals, and operating system platforms. Hardware components of a LAN/WAN (intelligent hubs, switches, bridges, multi-protocol routers, communication gateways, CSU/DSU and media converters). Advanced training/experience in the use of technology is required.
• At least one year of practical server management experience under the supervision of an experienced systems engineer or equivalent. Knowledge of Azure AD and cloud integration is preferred. Consideration will be given to an alternative combination of experience and training that provides the knowledge, skills, and abilities required to perform the job.
• Interpersonal Skills: Works well with others, honors and understands diverse cultures. Knowledgeable of equity, diversity, and inclusion principles and practices. Able to hold opposing viewpoints and perspectives while building trust. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; Remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Ability to communicate fluently in English, verbally, and in writing. Ability to effectively present information and respond verbally and in writing to common inquiries, concerns or complaints from students, parents, regulatory agencies, or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Reasoning Ability: Ability to define problems, collect and interpret data, establish facts, and draw valid conclusions without shame, blame or judgement.
• Computer Skills: Proficiency in Windows OS, MacOS, Linux, and MDM solutions. Understanding cybersecurity frameworks. Proficiency in using cloud services for example OneDrive, Google Drive, and AWS services.
• Other Skills and Abilities: Ability to accurately type depending on requirements of the position. Ability to operate a multi-line telephone. To perform this job successfully, an individual should have strong organizational skills as well as be creative and flexible.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only while performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: CCNA and MCP certifications desired, but not required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; walk; sit; use hands for fine manipulation, to handle or feel and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: April 2024

Job Title: Instructional Assistant – Autism Spectrum Disorder (WESD Competencies)

Department: Special Education

Reports To: Special Education Coordinator

Salary: Classified salary schedule – Range 15 – 190 calendar days

JOB SUMMARY

Serves as an instructional assistant with proven and passed WESD competencies in the Autism Spectrum Disorders Program. Provides instructional services and preparation of instructional materials under the direction of a licensed specialist.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing and coordinating assigned tasks.
2. Under the direction of the licensed specialist(s), implements IFSP/IEP goals, objectives, and activities.
3. Performs a variety of duties in providing direct instruction to individual and/or small groups of students, under the direction of, but not necessarily in the same instruction area as the licensed specialist.
1. Implements specific IEP objectives and behavior support plans with children and students eligible for services under the category of Autism Spectrum Disorder, as directed by licensed specialist(s). Instructional strategies include: discrete trial, functional routines, pivotal response, social stories, social skills, augmentative communication, communication skills, sensory processing skills and others as determined by autism program.
2. Models instructional strategies for school staff.
3. Maintains and records appropriate student performance data for special instructional programs set up by licensed specialist(s).
4. Implements general behavior/classroom management skills.
5. Demonstrates development and use of visual supports and other instructional materials matched to individual student learning style and representational level: physical environment, schedules, independent work and functional routines.
4. Prepares and utilizes materials and equipment to effectively meet individual student learning needs.
5. Attends district/program inservices and staff meetings as requested.
6. Participates in inservice training opportunities specific to the development of instructional strategies for students with autism spectrum disorders.
7. Maintains a calendar/schedule and records of assigned children, sites, duties.
8. Performs clerical duties to include, but not limited to: filing, typing, phones, computer work, and office machine operation.
9. Assists with supervision of students as requested by administrator.
10. Under the direction of the program coordinator, substitutes for other Instructional Assistants as assigned
11. Organizes work environment:
1. assists in the set-up of classrooms
2. creates individual student organizers and systems, such as schedules
12. Creates materials for students and the Autism Spectrum Disorder program as directed by licensed specialist(s).
13. Locates specific materials and equipment needed for the program.
14. Successfully completes training such as Mandt, Make and Take, and Role of an Instructional Assistant provided by the WESD and implements the skills as a result of the training.
15. Completes required paperwork in a specified time and manner.
16. Consistently maintains the performance and behavioral expectations for individual children.
17. Implements individual behavior plan as designed by IFSP/IEP team.
18. Demonstrates ability to maintain appropriate student performance data for special instructional programs set up by licensed specialist(s).
19. Recognizes ASD characteristics for a range of learners.
20. Recognizes ASD learning style for a range of learners.
21. Establishes and maintains positive and effective working relationships and communication with school specialists, parents, children, program staff, and community providers.
22. Maintains written communication related to student intervention activities.
23. Demonstrates modeling and coaching with adult learners.
24. Demonstrates proactive contributions to problem solving process.
25. Demonstrates/maintains confidentiality relative to:
1. WESD policies and procedures
2. District policies and procedures
3. In front of students
4. With parents
5. With written records
26. Follows individual student protocols under guidance of licensed teacher, nurse, licensed specialist.
27. Identifies and uses appropriate resources for problem solving:
1. Student issues
2. Staff issues
28. Demonstrates skills to collaborate as part of a team.
29. Identifies professional strengths and limitations and sets and meets performance goals.
30. Creates a positive work environment by:
1. Tolerating others' points of view
2. Soliciting input from others
3. Resolving conflict at the lowest level possible
4. Responding effectively to crisis situations
31. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook.
32. Adheres to professional ethics as identified by agency, professional organizations and licensing commissions.
33. Assists specialist(s) in maintaining supply and equipment inventories, lending library, and resource files.
34. Complies with federal/state/WESD regulations specific to assessment, documentation, meetings, notification, and confidentiality.
35. Adheres to all district policies and procedures.
36. Communicates clearly and effectively in a variety of situations, including difficult ones, with agency staff, district staff and the public.
37. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.
38. Must bring issues of non-compliance to the attention of the District.

MARGINAL DUTIES AND RESPONSIBILITIES

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

1. Moves equipment and sets up classrooms.
2. Maintains clean materials loaned out to others.
3. Photocopies materials as necessary.

SUPERVISORY RESPONSIBILITIES

None.

EVALUATION

This position will be evaluated based upon the essential and marginal duties and responsibilities as outlined above as well as held to the standards as outlined in the evaluation system, collective bargaining agreement and employee handbook.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma, two years experience working with students with ASD, and demonstrated mastery of WESD Autism Spectrum Disorder Instructional Assistant Competencies.
• Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
• Language Skills: Must be able to communicate fluently in English, verbally and in writing. Ability to effectively share information and respond verbally to common inquiries.
• Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
• Reasoning Ability: Ability to define problems, collect data and establish facts, under the guidance of WESD Autism Specialist.
• Computer Skills: General knowledge of computer usage and ability to use word processing, specialized software, database, and spreadsheet software; e-mail and Internet.
• Other Skills and Abilities: Ability to appropriately communicate with students, teachers, parents and members of the community. Ability to exercise good judgment and meet timelines while working in a dynamic environment. Demonstrates knowledge of typical/atypical developmental patterns, of a variety of intervention techniques appropriate for learners with autism spectrum disorder.
• Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or district patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
• Attendance Standards: Timely and regular attendance is an expectation of performance for all employees. Employees will be held accountable for adhering to their regular work hours and schedule. In the event an employee is unable to meet this expectation, he/she shall obtain approval from their supervisor in advance of any requested schedule changes. This approval includes requests to use appropriate accruals, as well as late arrivals to or early departures from work, and any special attendance needs of the position as determined by the ESD.
• Certificates, Licenses, Registrations: Must demonstrate mastery of established WESD ASD IA competencies for position. Must possess valid Oregon driver's license, first aid/CPR card.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; use hands for fine manipulation, to handle or feel, and to reach with hands and arms. The employee is frequently required to stand and stoop, kneel, or crouch. The employee must regularly lift and/or move up to 25 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, peripheral vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. While performing the duties of the position, the employee works with standard office and/or instructional equipment with moving mechanical parts.

SAFETY REQUIREMENTS

1. Compliance with all safety rules, protocols, and procedures established at each specific work site.
2. Completion of mandatory written reports after a safety or security incident.
3. Responsibility to communicate all safety related incidents and concerns to supervisor and other responsible individuals at each work site.
4. Maintain situational awareness of the environment at all times.

OTHER

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with this position. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The District may add to, modify or delete any aspect of this description (or the position itself) at any time as it deems advisable.

Prepared By: Willamette ESD

Date Revised: July 2018

Job Title: Instructional Assistant – Bilingual

Department: Special Education

Reports To:

Salary: Classified Salary Schedule – Range 13 – 187 Calendar Days

JOB SUMMARY

This position performs instructional tasks with students 1:1 and in small student groups and provides student supervision in various settings. Staff assist licensed staff in setting up the classroom, addressing students’ personal, social, and academic needs as part of implementing Individual Education Plans (IEP) or Individual Family Service Plans (IFSP). Also assists licensed staff in educational settings by providing translations for special education students, staff and families as appropriate.

Equity & Inclusion: This position requires an individual who demonstrates commitment to equitable practices in education and demonstrate an unwavering commitment to eliminating academic disparities among students that exist because of race, gender, ethnicity, disability, sexual orientation, or family income.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other related duties may be assigned.

1. Demonstrates proficiency in planning, organizing, and coordinating assigned tasks.
2. Follows and maintains knowledge of all WESD policies and procedures.
3. Assists students, individually or in groups, in both academic and non-academic activities.
4. Works directly with students with a variety of special needs.
5. Assists licensed staff in administering progress monitoring, formative and summative assessments, and other tests as directed by the teacher or administrator.
6. Assists in implementing Individual Family Service Plan (IFSP) and/or Individual Education Plan (IEP) modifications at teacher’s request.
7. Supports students in typical classroom(s) in achieving instructional, behavioral goals, providing supplemental support, and offering translation as needed.
8. Assists staff in scheduling appropriate meetings, completion of paperwork and translation of written correspondence, in person meetings, and telephone calls to parents who don’t speak English.
9. Supervises students and maintains discipline in the absence of the teacher during classroom activities in a variety of school settings, on field trips and at lunch and recess, ensuring safety and security at all times.
10. Supports licensed staff in maintaining student records, attendance records and files.
11. Maintains safe environment for students at all times.
12. Follows prescribed daily schedule as outlined by licensed staff.
13. Assists the teacher in grading papers, recording behavior data, and record keeping.
14. Confers with teaching staff on student progress.
15. Assists licensed staff in the set-up, creation, and maintenance of the classroom, materials, and supplies.
16. Assists licensed staff in developing educational materials (copying, typing, laminating, etc.).
17. Assists licensed staff in communicating with and translating for parents as requested.
18. Assists students with managing behaviors, de-escalation and resolving conflicts.
19. Participates effectively at required meetings with teacher and other support staff using appropriate social skills, problem solving and conflict resolution strategies.
20. Attends to self care needs of students including, but not limited to bending, lifting, feeding, toileting, and hygiene.
21. Administers medication within the scope of WESD policy, state, and federal law.
22. Responds to student injuries, performs minor first aid, and submits required paperwork in compliance with WESD policy.
23. Maintains appropriate certifications and training hours as required.
24. Complies with applicable District, state, local and federal laws, rules, and regulations.
25. Interacts thoughtfully and courteously with students, staff, and community.
26. Must bring issues of non-compliance to the attention of the District.
27. Performs other duties as assigned

Other

1. Communicates effectively with diverse populations in a culturally relevant and responsive manner.
2. Demonstrated commitment to continuous professional learning
3. Creative problem-solving skills
4. Creates a positive work environment by:
   • Listening to understand diverse points of view
   • Soliciting input from others and responding to the input
   • Commitment to transparency and open communication while navigating areas of constructive conflict and healthy tensions amongst all staff, students, and families
   • Responding effectively to crisis situations
   • Advocates for and models antiracism practices
   • Able to articulate how systems and processes contribute to inequity
5. Acts conscientiously by:
   • Maintaining good attendance.
   • Being punctual for all assigned activities.
   • Notifying appropriate staff and others of absences and schedule changes in a timely manner.
   • Completes required paperwork in a specific time and manner.
6. Follows Willamette ESD procedures, especially as outlined in the Staff Handbook, and assists staff to do the same.
7. Communicates clearly and effectively in a variety of situations, including difficult ones, with school staff, agency staff, students, district staff, and the public.
8. Maintains positive public relations; demonstrates effective written and verbal communication skills, and acts as a team player.