Skip To Main Content

Grant Protocol for Proposals, Submittals & Awards

The Willamette ESD’s Board Policy (DD) requires that all new competitive grant applications and proposals must be reviewed and approved by the Superintendent or designee prior to initiation of the effort on the part of the WESD staff. To assist staff with this process, the WESD has created a checklist to assist staff in putting together grant proposals.  

Checklist for Grant Proposals

  1. Staff member/department sends the following information to Chief Research Officer (ella.taylor@wesd.org) at least one week prior to proposal submission:

    • Applicant name, email, WESD department, potential funder, potential funding amount, due date of proposal, website (or attachment) of Request for Proposals/Applications.

  2. Proposal and budget must be submitted to the Chief Research Officer (ella.taylor@wesd.org) at least 3 days prior to submission to the funder. The Chief Research Officer and Executive Director of Business Services review proposals and budgets for agency compliance and appropriateness. Both sign off on the proposal PRIOR to submission.

  3. Department/program submits a complete proposal package to the funder. Department/program forwards complete submittal package and confirmation of submission to Chief Research Officer (ella.taylor@wesd.org). (The Chief Research Officer is responsible for maintaining submittal records for the state-designated time frame of 1 year from rejection or withdrawal.) 

  4. Department/program shares notification of award or rejection with Chief Research Officer (ella.taylor@wesd.org) upon receipt of notification.

Grant Award Process

Only the Willamette ESD Executive Director of Business Services can officially accept and execute grant awards. Upon notification of successful funding, the Willamette ESD point of contact must notify the Chief Research Officer and the Superintendent.  The Chief Research Officer will work with the Willamette ESD staff member to confirm the scope of work, deliverables, and other official components of the proposal.

The Willamette ESD point of contact also must notify the Executive Director of Business Services to ensure the budget follows agency, state and federal financial compliance regulations.